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Returning from a Leave of Absence

Re-engagement
Prior to returning from a Leave of Absence, all students (UG/PGT/PGR) will be issued with a Letter of Re-engagement via their University email account. In accessing the online e-vision link on the Re-engagement letter, students will find the following options available:

• The student requests a return to their studies.
• The student requests a further Leave of Absence.
• The student requests a Permanent Withdrawal from their studies.

In order to complete the online Re-engagement Application, you should select the option of your choice. If a student does not respond to the Letter of Re-engagement, the Registry Office will attempt to contact the student once again. However, failure to respond to the online re-engagement application by the deadline set for the new academic year may lead to the University of St Andrews assuming that you no longer wish to continue your studies and your student status will be withdrawn.

Leave of Absence Policy: For further information about the necessary steps to return to your studies, please visit: https://www.st-andrews.ac.uk/media/teaching-and-learning/policies/leave-of-absence.pdf

Medical Leave
If your Leave of Absence is due to medical reasons, you must provide a medical letter from a treating medical practitioner. When you have acquired the necessary medical documentation, it can be attached to the online e-vision application sent to your University email account. If this evidence is sent by your GP, it can be sent to the Registry Officer (Support) (reg-support@st-andrews.ac.uk).

The medical evidence must prove your fitness (and any necessary steps taken) to successfully return to your studies on the expected end date. You may also be required to attend an appointment with Student Services as a condition of re-engagement.

It may be also suitable to provide your GP with the following medical questionnaire which will assist them in composing suitable medical documentation.

Medical Letter (Word, 13 KB)

If your medical evidence does not clearly support your return to your studies, your re-engagement will be suspended until suitable evidence is provided. It is also recommended that students returning from a Leave of Absence make an appointment with Student Services to discuss the implications of returning to study, and to ensure that any necessary support and guidance is in place before returning to their studies.

University Accommodation
It is also important to note that if you have successfully applied for University Accommodation, you will not have access to your Halls of Residence until your re-engagement with your studies is approved.

Requesting a further Leave of Absence
If you wish to request a further Leave of Absence, a student may apply for a maximum of four consecutive or non-consecutive semesters in total during their period of registration at the University of St Andrews for either personal or medical reasons.

Additional semesters may be requested in exceptional circumstances and should be discussed with the relevant Registry Support Officer.

Student Services
It is also recommended that students returning after a Leave of Absence visit Student Services to discuss their re-engagement with their studies. Student Services can provide advice on available services and resources for a successful return to the University of St Andrews.

The Advice and Support Centre can provide information on any student matter and you can arrange an appointment by contacting the ASC (theasc@st-andrews.ac.uk).

Money Matters
If you need to apply for repeat funding for your tuition fees, please contact the Money Adviser (money.advice@st-andrews.ac.uk) who can provide confirmation of your Leave of Absence to your funding body.

  • Leave of Absence (Personal): If your Leave of Absence was due to personal reasons you will need to provide a letter stating your personal circumstances, including any relevant documentation. You can seek advice on the content of this letter from the Money Adviser.
  • Leave of Absence (Medical): If your Leave of Absence was due to medical reasons you will need to provide medical documentation to state that you are fit to return to your studies. This should be sent to your funding body (by recorded delivery).

If your funding body does not agree to provide repeat funding, you are still liable to the University for Payment of tuition fees.  Other sources of funding may also be affected, and you may wish to consult the Money Adviser further.

International Students
If you are a Non EU/EEA student you will need to apply for a new visa in order to return to your studies and you must apply in your home country or in a country where you have the right of residence. You will need a Confirmation of Acceptance to Study (CAS) from the University of St Andrews to facilitate your visa application. A new CAS number can be obtained by emailing the International Advisors (advint@st-andrews.ac.uk). 

Please be aware that you must first complete the process of re-engagement (and provide any necessary evidence) before you can apply for a new CAS number. For information on making a visa application please read the International Students Pages.

Please note that if your course is ATAS registered then you should apply as soon as possible for an ATAS Certificate.

Contact details

Undergraduate/Postgraduate (Taught)
Registry Officer (Support)
E: reg-support@st-andrews.ac.uk
T: 01334 462129

Postgraduate (Research)
Registry Officer (Support)
E: reg-support-pgr@st-andrews.ac.uk
T: 01334 462256

 

 

Ask a question

Contact

The ASC

Advice and Support Centre
79 North Street
St Andrews
Fife
KY16 9AL
Scotland, United Kingdom

Tel: +44 (0)1334 46 2020

Contact

Student services

Eden Court
The Scores
St Andrews
Fife
KY16 9AS
Scotland, United Kingdom

Tel: +44 (0)1334 46 2720
Fax:+44 (0)1334 46 4007

Eden Court location map

Tell Us What You Think

We welcome feedback about your experience with Student Services. Whether your experience has been positive or negative we would like to hear about it so we can understand what we did right or where we could have done better. If there are issues with the service that need to be resolved or if you haven’t formed a good rapport with your Adviser/Counsellor we may put you in touch with an alternative member of our team or signpost you to an external source of support (if appropriate). Please share your feedback with Adam Welstead (aw201@st-andrews.ac.uk) or Dr Penny Turnbull (pt28@st-andrews.ac.uk) Assistant Directors of Student Services. Alternatively, you can fill in our Comments and Suggestions online survey.

Please also be aware that the University has Complaints Handling Procedure for formally addressing concerns.

  • Book an Appointment online