Skip navigation to content

Workforce Planning Group (WPG)

The Workforce Planning Group (WPG) reviews and approves changes to centrally funded vacancies/new posts and considers requests for Grading, reward and conditions. The purpose of the group is to analyse each request, review alternative considerations and assess the strategic need for the post (or changes to the post) to ensure that the staffing profile of Schools/Units matches and responds to University needs.

The WPG comprises:

  • The Master;
  • Vice Principal (Governance and Planning);
  • Proctor and Senior Vice Principal;
  • Quaestor & Factor;
  • Director of HR;
  • Finance Director.

All requests for posts which are paid from a School/Unit cost centre require WPG approval. This includes all new/replacement posts, making a temporary post standard, extending a temporary post or altering the hours of an existing post.  Applications to the group should be submitted using the Workforce Planning Application Form.

It is essential that Further Particulars and an up to date organisation chart are included with applications for new or replacement posts. 

Heads of School/Unit wishing to request a grading review of a post should complete a Head of School and Unit Comments Form (Word, 71 KB) and send to Workforce.  Full details of the Grading Review policy and procedures can be found on our webpage.

The application submission and meeting dates for forthcoming meetings are listed below.  Please note, any applications submitted after the deadline date will be carried forward to the next scheduled meeting of the group.

Application Submission Date Meeting Date
1 December 12 December 2017
22 December 9 January 2018
12 January 

23 January

26 January 6 February
9 February 20 February
23 February  6 March
9 March 20 March
23 March 3 April
6 April  17 April 
20 April  1 May
4 May 14 May 
18 May  29 May  
1 June 12 June
15 June 26 June 

Notification of application outcomes will, where possible, be given within 48 hours of the Workforce Planning Group meeting.  Approval is normally valid for 6 months from the date of the meeting.  If posts have not been advertised or changes to posts have not been enacted within 6 months of approval, it is expected that a further application will be put forward to the group. 

A minimum of three members of the group must be in attendance before any decisions can be made.


Please note that the following posts do not need to go to the Workforce Planning Group:

Research Posts

Staff Named on Grants

  • A job description, CV of the named person and information regarding the funding arrangements should be sent directly to Recruitment

Maternity Cover

  • Requests for maternity cover should be sent to the Director of HR detailing the name of the employee going on leave and the dates of the leave.  Further Particulars should also be included for recruitment purposes. If there are to be substantial changes to the remit of the post eg the maternity cover will only be taking on part of the role, working increased hours or at a higher grade, then a Workforce Planning Group application for a replacement post should be submitted via the Workforce Planning Application Form (PDF, 1,655 KB).

Academic Posts & Teaching Fellows

  • Requests to recruit/retain/alter the terms and conditions of internally funded academic and teaching fellow posts should be sent directly to the Master using the Workforce Planning form (academic) along with Further Particulars (Academic Research) (Word, 68 KB).  If approved, the Master's office will pass these to Recruitment.

Casual Posts

  • Requests for short term posts paid out of casual budgets should be sent to Recruitment along with a job description in order to ascertain the rate of pay.



Human Resources

Workforce Planning Group
Old Burgh School
Abbey Walk

St Andrews
KY16 9LB
Scotland, United Kingdom

Tel: +44 (0) 1334 461650
Fax:+44 (0) 1334 462644