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Human Resources policies, guidance and forms

A

Academic promotion

Academic Review and Development 
Academic Review and Development Form (Word, 31 KB)

Adoption leave policy

Adverse weather guide

Agency Workers

Alcohol, drug and substance misuse Policy

Annual & Statutory Leave homepage 

 

 

B

Bridging fund

C

Capability (Long-Term Absence) Procedure

Capability (Poor Performance) Procedure
Capability (Poor Performance) FAQs 
Capability template (for line manager use) (Word, 506 KB)

Career Break Procedure
Career break application form (Word, 23 KB)
Career break - record of contact days form (Word, 14 KB)

‌‌‌Caring fund procedure
Caring Fund Application Form (Word, 18 KB)

 

 

D

Death in service guidance 

Dignity and Respect at Work Policy
Dignity and Respect FAQs 

Disability policy

Discipline webpage (New - March 2022)

 

E

Employment Verification guidance

Equality, Diversity and Inclusion Policy 

Equal pay statement

Expenses Policy

External Work policies: 
Consultancy Policy
Intellectual Property Policy
Declaration of Interests Policy

F

Fixed term and standard contract policy

FTCs - Conducting redundancy consultation meetings for the expiry of fixed term contracts
FTC redundancy letter template (to be issued after individual meeting) (Word, 15 KB)‌ 
Fixed Term Contracts Guidance for Principal Investigators and Line Managers

Flexible worker assignments: Guidance & FAQs 

Flexible working policy

Flexible Working Application Form (Word, 514 KB)

Framework agreement

G

Gender Based Violence (including sexual misconduct) Policy 
Record of disclosure form (Word, 21 KB)
GBV support (PDF, 1,064 KB)  

Gifts and Hospitality

Grievance policy 
Formal Grievance Template (Word, 15 KB)

Grading review policy

Head of School/Unit Comments Form for WPG (Word, 15 KB)
Role Outline Document (ROD) (Word, 32 KB)

H‌

Hybrid working interim guide 

I

Ill health retirement procedure (for members of S&LAS pension scheme)

Information for International Staff

Investigation webpage (New - March 2022) 

Immigration Points Based System

L

Leaving the University

M

Mandatory training approval policy

Market supplement policy
Market Supplement Application (Word, 509 KB)
Market Supplement Extension (Word, 508 KB)

Maternity leave homepage 

Menopause guidance 

Mental Health Strategy 

O

Occupational health services - management referral

 

Overtime Policy

P

Parental Leave Policy

Shared Parental Leave Policy
Shared Parental Leave FAQs
Shared Parental Leave Notification Form (Word, 21 KB)
Shared Parental Leave Keep In Touch Form (Word, 15 KB)
Shared Parental Leave Variation Form (Word, 18 KB)

Pension Flexibilities (USS Members) 

Personal Relationships at Work Policy

Probation procedure for support Staff
Probation review form (Word, 17 KB)

Probation procedure for Academic, Research and Teaching Staff should refer to the Academic Review and Development Guidance Notes for New Starts policy )

Safeguarding of Children, Vulnerable Adults, Prevention of Radicalisation policy
Student authorisation form (Word, 35 KB)

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

R

Receipt of Gifts, Hospitality and Other Benefits

Recording of meetings involving University Staff & Students 

Redundancy Policy

Redeployment Policy

Removal and Relocation Policy

Research and/or Research Impact Leave (for academic staff)
Research Impact Paid Leave Application Form (Word, 27 KB) 

Research staff - Code of Practice for the Employment and Management of Research Staff

Resolution Policy 

Retention and recognition payments (guidance)

Guidance on Payment of Research (Postdoctoral) Staff who Teach (PDF, 76 KB)

Retirement Policy
Request to Work Beyond Retirement Form (Word, 14 KB)

Review and Development Scheme (RDS) for Support Staff
RDS: FAQs for the reviewee
RDS: FAQs for the reviewer
Review and Development (RDS) for Support Staff - Form (Word, 585 KB)
Training & development form (Word, 14 KB)

University Right to Work

S

Salary sacrifice 

Secondment Policy

Severence Policy

Sickness Absence Policy

Smart working policy

‌‌Smoking at work policy

Staff Discount Scheme

Starting salary policy

Stress policy
Stress Risk Assessment Log: For Individual and Team assessments (Word, 21 KB)  

T

Trade Union and University recognition agreement

Trans staff and students policy

V

Voluntary Severance Policy
Application for Voluntary severance (Word, 511 KB)

Vulnerable students - policy statement

Vulnerable students - procedural guidance for staff response

W

Wellbeing Review

Whistleblowing (Public interest disclosure)

Workload Guiding Principles 

Work Permits - see Points Based Immigration System

Workforce Planning Group

 

Human Resources policies are categorized under the following headings:

Employment

Information, guidance and policies relating to the employment of staff (see also the Recruitment and Supporting and Managing section).

Agency Workers

Disciplinary procedures

External work - policy for academic and academic related staff

Fixed term and standard contract policy 
Fixed term contracts - Guidance note for conducting redundancy consultation meetings for the expiry of fixed term contracts
Fixed term contract redundancy consultation

Redundancy Policy and Procedure

Research staff - Code of Practice for the Employment and Management of Research Staff

Starting salary policy

Trade Union Duties and Activities: Recognition Of and Facilities For

Whistleblowing (Public interest disclosure)

Equality and diversity

Information, guidance and policies on all aspects relating to equality and diversity. Further information on equality and diversity can be found here.

Equal pay statement

Safeguarding of Children, Vulnerable Adults, Prevention of Radicalisation policy
Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Trans staff and students policy

Vulnerable students - policy statement
Vulnerable students - procedural guidance for staff response

Whistleblowing (Public interest disclosure)

Family friendly

Information and policies regarding families and employment.

Adoption leave policy

Career Break Procedure

Childcare voucher scheme 

Flexible working policy

Maternity leave policy

Parental Leave Policy

Paternity leave policy

Special Leave Policy

Grading and regrading of roles

Information, policies and procedures on grading, regrading and promotion of posts.

Academic promotion

Framework agreement

Grading review policy and procedure

HERA (Higher Education Role Analysis)

Job Families

Health and wellbeing

Information, guidance and policies on all aspects relating to equality and diversity. Further information on equality and diversity can also be found within Current Students.

Alcohol Related Problems Policy (PDF, 152 KB)

Capability (Long-Term Absence) Procedure for All Employees

Capability (Poor Performance) Procedure for All Employees

Ill health retirement procedure (for members of S & LAS pension scheme)

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Smoking at work policy

Stress policy

Leave/Absence

Information, guidance and policies on all matters relating to requesting and managing time off work.

Adverse weather guide

Annual leave guidance

Carer's leave - emergency time off for dependents policy

Recruitment of staff

Information, guidance and policies relating to all aspects of recruiting and selecting staff.

Hourly paid casual teaching staff - pay rates and arrangements

Immigration

Market supplement policy

Removal and Relocation Policy

Starting salary policy

Retirement

Information and policies relating to retirement including links to the University's pension schemes.

Ill health retirement procedure (for members of S & LAS pension scheme)

Pension Schemes

Retired Staff

Retirement Policy

Salary - reward, pay and benefits

Information, guidance and policies relating to the payment of staff and staff benefits.

Expenses Policy (PDF, 957 KB)

External work - Policy for academic and academic related staff

Hourly paid casual teaching staff - pay rates and arrangements

Market supplement policy

Paysave S&LAS

Paysave USS

Salary cut off dates

Staff Discount Scheme

Starting salary policy

Supporting and managing staff

Information, guidance and policies for managers of staff. See also Employment and Recruitment sections.

Disciplinary procedures

Mentoring academic staff

Occupational health services - management referral

Points Based Immigration System

 

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Review and Development (RDS) for Support Staff - Guidance (PDF, 225 KB)

Redeployment policy and procedure