Human Resources policies, guidance and forms
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
A
Academic Review and Development
Academic Review and Development Form (Word, 33 KB)
Adoption leave policy
Adverse weather guide
Alcohol, Drug and Substance Misuse Policy (PDF, 152 KB)
Annual & Statutory Leave homepage (NEW: July 2021)
Antenatal Appointment Policy (PDF, 86 KB)
Antenatal Appointment Form (Word, 14 KB)
B
Bridging Fund (PDF, 517 KB)
C
Capability (Long-Term Absence) Procedure
Capability (Poor Performance) Procedure
FAQs
Capability template (for line manager use) (Word, 506 KB)
Career Break Procedure
Career break application form (Word, 23 KB)
Career break - record of contact days form (Word, 14 KB)
Caring fund procedure
Caring Fund Application Form (Word, 18 KB)
Conditions of Employment (Word, 45 KB)
Core Meeting Hours in Academic Schools (PDF, 359 KB)
D
Dignity and Respect at Work Policy
FAQs (New - July 2021)
E
Employment Verification guidance
Equality, Diversity and Inclusion Policy
Expenses Policy (PDF, 957 KB)
External Work policies:
Consultancy Policy
Intellectual Property Policy
Declaration of Interests Policy
F
Fixed term and standard contract policy
FTCs - Conducting redundancy consultation meetings for the expiry of fixed term contracts
FTC redundancy letter template (to be issued after individual meeting) (Word, 15 KB)
Fixed Term Contracts Guidance for Principal Investigators and Line Managers (PDF, 49 KB)
Flexible worker assignments: Guidance & FAQs
Covid-19 flexible worker application form (Word, 509 KB)
Flexible Working Application Form (Word, 21 KB)
G
Gender Based Violence (including sexual misconduct) Policy (NEW)
Record of disclosure form (Word, 21 KB)
GBV support (PDF, 1,064 KB)
Grievance policy
Formal Grievance Template (Word, 15 KB)
Head of School/Unit Comments Form for WPG (Word, 15 KB)
Role Outline Document (ROD) (Word, 32 KB)
H
Hybrid working interim guide (NEW - July 2021)
I
Ill health retirement procedure (for members of S&LAS pension scheme)
Information for International Staff (PDF, 117 KB)
Immigration Points Based System
L
Leaving the University
Leaver resignation form (Word, 20 KB)
Leavers Notification Form (Fixed Term Contracts) (Word, 17 KB)
M
Market supplement policy
Market Supplement Application (Word, 509 KB)
Market Supplement Extension (Word, 508 KB)
Maternity leave homepage (NEW: July 2021)
O
Occupational health services - management referral
Overseas working procedure
Proposal for employee to be based overseas (Word, 511 KB)
Overtime Policy (PDF, 117 KB)
P
Parental Leave Policy
Parental leave application form (Word, 17 KB)
Shared Parental Leave Policy (PDF, 41 KB)
Shared Parental Leave FAQs (PDF, 82 KB)
Shared Parental Leave Notification Form (Word, 21 KB)
Shared Parental Leave Keep In Touch Form (Word, 15 KB)
Shared Parental Leave Variation Form (Word, 18 KB)
Pay rates and arrangements for hourly paid teaching staff (including PGR tutors)
Pension Flexibilities (USS Members)
Personal Relationships at Work Policy (PDF, 711 KB)
Probation procedure for support Staff
Probation review form (Word, 15 KB)
Probation procedure for Academic, Research and Teaching Staff should refer to the Academic Review and Development Guidance Notes for New Starts (PDF, 416 KB))
Safeguarding of Children, Vulnerable Adults, Prevention of Radicalisation policy (PDF, 927 KB)
Student authorisation form (Word, 35 KB)
Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance
R
Receipt of Gifts, Hospitality and Other Benefits
Research and/or Research Impact Leave (for academic staff)
Research Impact Paid Leave Application Form (Word, 27 KB)
Research staff - Code of Practice for the Employment and Management of Research Staff
Resolution Policy (New - May 2021)
Retention and recognition payments (guidance)
Guidance on Payment of Research (Postdoctoral) Staff who Teach (PDF, 76 KB)
Retirement Policy
Request to Work Beyond Retirement Form (Word, 14 KB)
Review and Development Scheme (RDS) for Support Staff
RDS: FAQs for the reviewee
RDS: FAQs for the reviewer
RDS Form - for support staff (Word, 585 KB)
Training & development form (Word, 14 KB)
S
Secondment Policy (PDF, 537 KB)
Sickness Absence Policy (PDF, 428 KB)
Special Leave Policy
Special Leave Scenarios (PDF, 259 KB)
Special leave notification form (Word, 16 KB)
Stress policy
Employees guidance on stress management (Word, 18 KB)
Managers guidance on managing stress in the workplace (Word, 20 KB)
Individual stress risk assessment (Word, 22 KB)
T
Trade Union and University recognition agreement
Trans staff and students policy
V
Voluntary Severance Policy
Application form for Voluntary severance (Word, 510 KB)
Vulnerable students - policy statement
Vulnerable students - procedural guidance for staff response
W
Whistleblowing (Public interest disclosure)
Workload Guiding Principles (new)
Work Permits - see Points Based Immigration System
Human Resources policies are categorized under the following headings:
- Employment
- Equality and Diversity
- Family Friendly
- Grading and Regrading of Roles
- Health and Wellbeing
- Leave/Absence
- Policies and Procedures (A-Z list)
- Recruitment of Staff
- Retirement
- Salary - reward, pay and benefits
- Supporting and Managing Staff
Employment
Information, guidance and policies relating to the employment of staff (see also the Recruitment and Supporting and Managing section).
External work - policy for academic and academic related staff
Fixed term and standard contract policy
Fixed term contracts - Guidance note for conducting redundancy consultation meetings for the expiry of fixed term contracts
Fixed term contract redundancy consultation
Redundancy Policy and Procedure
Research staff - Code of Practice for the Employment and Management of Research Staff
Trade Union Duties and Activities: Recognition Of and Facilities For
Whistleblowing (Public interest disclosure)
Equality and diversity
Information, guidance and policies on all aspects relating to equality and diversity. Further information on equality and diversity can be found here.
Safeguarding of Children, Vulnerable Adults and Prevention of Radicalisation Policy (PDF, 927 KB)
Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance
Trans staff and students policy
Vulnerable students - policy statement
Vulnerable students - procedural guidance for staff response
Whistleblowing (Public interest disclosure)
Family friendly
Information and policies regarding families and employment.
Parental Leave Policy (PDF, 231 KB)
Grading and regrading of roles
Information, policies and procedures on grading, regrading and promotion of posts.
Grading review policy and procedure
HERA (Higher Education Role Analysis)
Health and wellbeing
Information, guidance and policies on all aspects relating to equality and diversity. Further information on equality and diversity can also be found within Current Students.
Alcohol Related Problems Policy (PDF, 152 KB)
Capability (Long-Term Absence) Procedure for All Employees
Capability (Poor Performance) Procedure for All Employees
Ill health retirement procedure (for members of S & LAS pension scheme)
Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance
Leave/Absence
Information, guidance and policies on all matters relating to requesting and managing time off work.
Carer's leave - emergency time off for dependents policy
Recruitment of staff
Information, guidance and policies relating to all aspects of recruiting and selecting staff.
Hourly paid casual teaching staff - pay rates and arrangements
Retirement
Information and policies relating to retirement including links to the University's pension schemes.
Ill health retirement procedure (for members of S & LAS pension scheme)
Retirement Policy (PDF, 235 KB)
Salary - reward, pay and benefits
Information, guidance and policies relating to the payment of staff and staff benefits.
Expenses Policy (PDF, 957 KB)
External work - Policy for academic and academic related staff
Hourly paid casual teaching staff - pay rates and arrangements
Supporting and managing staff
Information, guidance and policies for managers of staff. See also Employment and Recruitment sections.
Occupational health services - management referral
Points Based Immigration System
Safeguarding of Children, Vulnerable Adults and Prevention of Radicalisation Policy (PDF, 927 KB)
Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance
Review and Development (RDS) for Support Staff - Guidance (PDF, 225 KB)