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Human Resources policies, guidance and forms

A


Academic promotion


Academic Review and Development for new joiners 01.03.23 onwards (NEW)

Academic Review and Development 

Academic Review and Development Form (Word, 31 KB)


Adoption leave policy


Adverse weather guide


Agency Workers


Alcohol, drug and substance misuse Policy


Annual & Statutory Leave webpage 

Annual Leave Policy 


Antenatal Appointment Policy

Antenatal Appointment Form (Word, 14 KB)


Apprentice, trainee & intern guidance 


B


Bridging fund


C


Capability (Long-Term Absence) Procedure


Capability (Poor Performance) Procedure

Capability (Poor Performance) FAQs 

Capability template (for line manager use) (Word, 506 KB)


Career Break Procedure

Career break application form (Word, 23 KB)

Career break - record of contact days form (Word, 14 KB)


‌‌‌Caring fund procedure

Caring Fund Application Form (Word, 18 KB)


 Conditions of Employment


Core Meeting Hours in Academic Schools (PDF, 359 KB)


D


Death in service guidance 


Dignity and Respect at Work Policy

Dignity and Respect FAQs 


Disability policy


Discipline webpage

Disciplinary procedure


E


Employment Verification guidance


Equality, Diversity and Inclusion Policy 


Equal pay statement


Expenses Policy


External Work policies: 
Consultancy Policy
Intellectual Property Policy
Declaration of Interests Policy


F


Fixed term and standard contract policy


FTCs - Conducting redundancy consultation meetings for the expiry of fixed term contracts

FTC redundancy letter template (to be issued after individual meeting) (Word, 15 KB)‌ 

Fixed Term Contracts Guidance for Principal Investigators and Line Managers


Flexible worker assignments: Guidance & FAQs 


Flexible working policy

Flexible Working Application Form (Word, 515 KB)

Home Working Risk Assessment (Word, 39 KB) 


Framework agreement


G


Gender Based Violence (including sexual misconduct) Policy 

Record of disclosure form (Word, 21 KB)

GBV support (PDF, 1,064 KB)  


Gifts and Hospitality


Grievance policy 

Formal Grievance Template (Word, 16 KB)


Grading review policy

Head of School/Unit Comments Form for WPG (Word, 15 KB)

Role Outline Document (ROD) (Word, 32 KB)


H‌


Hybrid working interim guide 


I


Ill health retirement procedure (for members of S&LAS pension scheme)


Investigation webpage 

Investigation procedure


Immigration Points Based System


L


Leaving the University


M


Mandatory training approval policy


Market supplement policy

Market Supplement Application (Word, 509 KB)

Market Supplement Extension (Word, 508 KB)


Maternity leave webpage 

Maternity leave policy



Mental Health Strategy 


O


Occupational health services - management referral



Overtime Policy


P



Shared Parental Leave Policy

Shared Parental Leave FAQs

Shared Parental Leave Notification Form (Word, 21 KB)

Shared Parental Leave Keep In Touch Form (Word, 15 KB)

Shared Parental Leave Variation Form (Word, 18 KB)




Pension Flexibilities (USS Members) 


Personal Relationships at Work Policy


Probation webpage (NEW - 1 March 2023)
Probation Policy (NEW - 1 March 2023) 
Pre-1 March 2023
Probation review form (Word, 17 KB)
Probation procedure for Academic, Research and Teaching Staff should refer to the Academic Review and Development Guidance Notes for New Starts policy )

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance


R


Receipt of Gifts, Hospitality and Other Benefits


Recording of meetings involving University Staff & Students 


Redundancy Policy


Redeployment Policy


Removal and Relocation Policy


Research and/or Research Impact Leave (for academic staff)

Research Impact Paid Leave Application Form (Word, 27 KB) 

Research staff - Code of Practice for the Employment and Management of Research Staff


Resolution Policy 


Retention and recognition payments (guidance)


Guidance on Payment of Research (Postdoctoral) Staff who Teach (PDF, 76 KB)


Retirement Policy

Request to Work Beyond Retirement Form (Word, 14 KB)


Review and Development Scheme (RDS) for Support Staff

RDS: FAQs for the reviewee

RDS: FAQs for the reviewer

Review and Development (RDS) for Support Staff - Form (Word, 585 KB)

Training & development form (Word, 14 KB)


Right to Work


S


Safeguarding of Children, Vulnerable Adults, Prevention of Radicalisation policy

Student authorisation form (Word, 35 KB)


Salary sacrifice 


Secondment Policy


Severence Policy


Sickness Absence Policy


‌‌Smoking at work policy



Staff Discount Scheme


Starting salary policy


Stress policy

Stress Risk Assessment Log: For Individual and Team assessments (Word, 21 KB)  


T


Trade Union and University recognition agreement


Trans staff and students policy


V


Vulnerable students - policy statement

Vulnerable students - procedural guidance for staff response


W


Wellbeing Review


Whistleblowing (Public interest disclosure)


Workload Guiding Principles 


Work Permits - see Points Based Immigration System


Workforce Planning Group


 

Human Resources policies are categorized under the following headings:

Employment

Information, guidance and policies relating to the employment of staff (see also the Recruitment and Supporting and Managing section).

Agency Workers

Disciplinary procedures

External work - policy for academic and academic related staff

Fixed term and standard contract policy 
Fixed term contracts - Guidance note for conducting redundancy consultation meetings for the expiry of fixed term contracts
Fixed term contract redundancy consultation

Redundancy Policy and Procedure

Research staff - Code of Practice for the Employment and Management of Research Staff

Starting salary policy

Trade Union Duties and Activities: Recognition Of and Facilities For

Whistleblowing (Public interest disclosure)

Equality and diversity

Information, guidance and policies on all aspects relating to equality and diversity.

Equal pay statement

Safeguarding of Children, Vulnerable Adults, Prevention of Radicalisation policy
Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Trans staff and students policy

Vulnerable students - policy statement
Vulnerable students - procedural guidance for staff response

Whistleblowing (Public interest disclosure)

Family friendly

Information and policies regarding families and employment.

Adoption leave policy

Career Break Procedure

Childcare voucher scheme 

Flexible working policy

Maternity leave policy

Parental Leave Policy

Paternity leave policy

Special Leave Policy

Grading and regrading of roles

Information, policies and procedures on grading, regrading and promotion of posts.

Academic promotion

Framework agreement

Grading review policy and procedure

HERA (Higher Education Role Analysis)

Job Families

Health and wellbeing

Information, guidance and policies on all aspects relating to equality and diversity. Further information on equality and diversity can also be found within Current Students.

Alcohol Related Problems Policy (PDF, 152 KB)

Capability (Long-Term Absence) Procedure for All Employees

Capability (Poor Performance) Procedure for All Employees

Ill health retirement procedure (for members of S & LAS pension scheme)

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Smoking at work policy

Stress policy

Leave/Absence

Information, guidance and policies on all matters relating to requesting and managing time off work.

Adverse weather guide

Annual leave guidance

Carer's leave - emergency time off for dependents policy

Recruitment of staff

Information, guidance and policies relating to all aspects of recruiting and selecting staff.

Hourly paid casual teaching staff - pay rates and arrangements

Immigration

Market supplement policy

Removal and Relocation Policy

Starting salary policy

Retirement

Information and policies relating to retirement including links to the University's pension schemes.

Ill health retirement procedure (for members of S & LAS pension scheme)

Pension Schemes

Retired Staff

Retirement Policy

Salary - reward, pay and benefits

Information, guidance and policies relating to the payment of staff and staff benefits.

Expenses Policy (PDF, 957 KB)

External work - Policy for academic and academic related staff

Hourly paid casual teaching staff - pay rates and arrangements

Market supplement policy

Paysave S&LAS

Paysave USS

Salary cut off dates

Staff Discount Scheme

Starting salary policy

Supporting and managing staff

Information, guidance and policies for managers of staff. See also Employment and Recruitment sections.

Disciplinary procedures

Mentoring academic staff

Occupational health services - management referral

Points Based Immigration System

 

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Review and Development (RDS) for Support Staff - Guidance (PDF, 225 KB)

Redeployment policy and procedure