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Human Resources policies, guidance and forms

‌‌‌‌‌A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Academic promotion

Academic Review and Development 
Academic Review and Development Form (Word, 18 KB)

Adoption leave policy
Adoption leave notification form (Word, 18 KB)
KIT days notification form (Word, 14 KB)

Adverse weather guide

Agency Workers

Alcohol, Drug and Substance Misuse Policy (PDF, 152 KB)

Annual leave guidance
Record of annual leave form (Word, 13 KB)

Antenatal Appointment Policy (PDF, 86 KB)
Antenatal Appointment Form (Word, 14 KB)

B

Bridging Fund (PDF, 517 KB)

C

Capability (Long-Term Absence) Procedure

Capability (Poor Performance) Procedure

Career Break Procedure
Career break application form (Word, 23 KB)
Career break - record of contact days form (Word, 14 KB)

‌‌‌Caring Fund Application Process (PDF, 211 KB)
Caring Fund Application Form (Word, 15 KB) 

Conditions of Employment (Word, 45 KB)

Core Meeting Hours in Academic Schools (PDF, 359 KB)

D

Dignity and Respect at Work Policy

Disciplinary procedure

E

Early retirement policy
Early Retirement Application Form(Word, 14 KB)

Equality and Diversity Inclusion Policy

Equal pay statement

Expenses Policy (PDF, 957 KB)

External work - Policy for academic and academic related staff

F

Fixed term and standard contract policy

FTCs - Conducting redundancy consultation meetings for the expiry of fixed term contracts
FTC redundancy letter template (to be issued after individual meeting) (Word, 15 KB)‌ 
Fixed Term Contracts Guidance for Principal Investigators and Line Managers (PDF, 49 KB)

Flexible working policy
Flexible Working Application Form (Word, 19 KB)

Framework agreement

G

Gifts and Hospitality

Grading review policy
Head of School/Unit Comments Form for WPG (Word, 15 KB)
Role Outline Document (ROD) (Word, 32 KB)

Grievance Policy (PDF, 421 KB)
Formal Grievance Template (Word, 15 KB)

I

Ill health retirement procedure (for members of S&LAS pension scheme)

Information for International Staff (PDF, 117 KB)

Immigration Points Based System

L

Leaving the University
Leavers Notification Form (Resignations) (Word, 18 KB)
Leavers Notification Form (Fixed Term Contracts) (Word, 17 KB)

M

Market supplement policy
Market Supplement Request Form (Word, 16 KB)
Market Supplement Review Form (Word, 15 KB)

Maternity leave policy
Maternity leave notification form (Word, 19 KB)
KIT days notification form (Word, 14 KB)  

O

Occupational health services - management referral

Overtime Policy (PDF, 117 KB)

P

Parental Leave Policy
Parental leave application form (Word, 17 KB)

Shared Parental Leave Policy (PDF, 41 KB)
Shared Parental Leave FAQs (PDF, 82 KB)
Shared Parental Leave Notification Form (Word, 21 KB)
Shared Parental Leave Keep In Touch Form (Word, 15 KB)
Shared Parental Leave Variation Form (Word, 18 KB)

Paternity leave policy
Paternity leave notification form (Word, 20 KB)

Pay rates and arrangements for hourly paid teaching staff (including PGR tutors)

Pension (S&LAS) - Paysave
Pension (USS) - Paysave
Pension Flexibilities (USS Members only) (PDF, 127 KB)

Personal Relationships at Work Policy (PDF, 711 KB)

Probation procedure for support Staff
Probation review form (Word, 15 KB)

Probation procedure for Academic, Research and Teaching Staff should refer to the Academic Review and Development Guidance Notes for New Starts (PDF, 416 KB))

Safeguarding of Children, Vulnerable Adults, Prevention of Radicalisation policy (PDF, 927 KB)
Student authorisation form (Word, 35 KB)

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

R

Receipt of Gifts, Hospitality and Other Benefits

Guidance on Recording of Meetings (PDF, 83 KB)

Redundancy Policy

Redeployment Policy

Removal and Relocation Policy

Research Impact Paid Leave Application Form (Word, 27 KB) 

Research staff - Code of Practice for the Employment and Management of Research Staff

Guidance on Payment of Research (Postdoctoral) Staff who Teach (PDF, 76 KB)

Retirement Policy
Request to Work Beyond Retirement Form (Word, 14 KB)

Review and Development Scheme (RDS) for Support Staff
RDS Form - for support staff (Word, 93 KB)
Training & development form (Word, 14 KB)

University Right to Work

S

Secondment Policy (PDF, 537 KB)

S‌everence Policy

Sickness Absence Policy (PDF, 428 KB)

‌‌Smoking at work policy

Special Leave Policy
Special Leave Scenarios (PDF, 259 KB)
Special leave notification form (Word, 15 KB)

Staff Discount Scheme

Starting salary policy

Stress policy
Employees guidance on stress management (Word, 18 KB)
Managers guidance on managing stress in the workplace (Word, 20 KB)
Managers stress checklist (Word, 20 KB)  

T

Trade Union and University recognition agreement

Trans staff and students policy

V

Voluntary Severance (including Early Retirement) Scheme (PDF, 200 KB)
Voluntary severance and early retirement application form (Word, 15 KB)

Vulnerable students - policy statement
Vulnerable students - procedural guidance for staff response

W

Whistleblowing (Public interest disclosure)

Work Permits - see Points Based Immigration System

Workforce Planning Group

Human Resources policies are categorized under the following headings:

Employment

Information, guidance and policies relating to the employment of staff (see also the Recruitment and Supporting and Managing section).

Agency Workers

Disciplinary procedures

External work - policy for academic and academic related staff

Fixed term and standard contract policy 
Fixed term contracts - Guidance note for conducting redundancy consultation meetings for the expiry of fixed term contracts
Fixed term contract redundancy consultation

Redundancy Policy and Procedure

Research staff - Code of Practice for the Employment and Management of Research Staff

Starting salary policy

Trade Union Duties and Activities: Recognition Of and Facilities For

Whistleblowing (Public interest disclosure)

Equality and diversity

Information, guidance and policies on all aspects relating to equality and diversity. Further information on equality and diversity can be found here.

Equal pay statement

Safeguarding of Children, Vulnerable Adults and Prevention of Radicalisation Policy (PDF, 927 KB)
Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Trans staff and students policy

Vulnerable students - policy statement
Vulnerable students - procedural guidance for staff response

Whistleblowing (Public interest disclosure)

Family friendly

Information and policies regarding families and employment.

Adoption leave policy

Career Break Procedure

Childcare voucher scheme 

Flexible working policy

 ‌Maternity leave policy

Parental Leave Policy (PDF, 231 KB)

Paternity leave policy

Special Leave Policy

Grading and regrading of roles

Information, policies and procedures on grading, regrading and promotion of posts.

Academic promotion

Framework agreement

Grading review policy and procedure

HERA (Higher Education Role Analysis)

Job Families

Health and wellbeing

Information, guidance and policies on all aspects relating to equality and diversity. Further information on equality and diversity can also be found within Current Students.

Alcohol Related Problems Policy (PDF, 152 KB)

Capability (Long-Term Absence) Procedure for All Employees

Capability (Poor Performance) Procedure for All Employees

Ill health retirement procedure (for members of S & LAS pension scheme)

Safeguarding of Children, Vulnerable Adults and Prevention of Radicalisation Policy (PDF, 927 KB)

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Sickness Absence - see Leave/Absence

Smoking at work policy

Stress policy

Leave/Absence

Information, guidance and policies on all matters relating to requesting and managing time off work.

Adverse weather guide

Annual leave guidance

Carer's leave - emergency time off for dependents policy

Recruitment of staff

Information, guidance and policies relating to all aspects of recruiting and selecting staff.

Hourly paid casual teaching staff - pay rates and arrangements

Immigration

Market supplement policy

Removal and Relocation Policy

Starting salary policy

Retirement

Information and policies relating to retirement including links to the University's pension schemes.

Early retirement policy

Ill health retirement procedure (for members of S & LAS pension scheme)

Pension Schemes

Retired Staff

Retirement Policy (PDF, 235 KB)

Salary - reward, pay and benefits

Information, guidance and policies relating to the payment of staff and staff benefits.

Expenses Policy (PDF, 957 KB)

External work - Policy for academic and academic related staff

Hourly paid casual teaching staff - pay rates and arrangements

Market supplement policy

Paysave S&LAS

Paysave USS

Salary cut off dates

Staff Discount Scheme

Starting salary policy

Supporting and managing staff

Information, guidance and policies for managers of staff. See also Employment and Recruitment sections.

Disciplinary procedures

Mentoring academic staff

Occupational health services - management referral

Points Based Immigration System

Safeguarding of Children, Vulnerable Adults and Prevention of Radicalisation Policy (PDF, 927 KB)

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Review and Development (RDS) for Support Staff - Guidance (PDF, 225 KB)

Redeployment policy and procedure

 

Contact

Human Resources

University of St Andrews
The Old Burgh School

Abbey Walk
St Andrews
Fife
KY16 9LB
Scotland, United Kingdom

Tel: +44 (0)1334 463096