HR self service
Manage personal information, expenses, absence and view your pay documents.
HR Self service now uses Single sign-on (SSO). You will no longer need your three security questions.
Access to HR Self-Service is only available whilst your contract is active.
Pay grade history now visible in Appointment History
Grade, pro rata spinal point value and hourly point rate can be viewed for each post you hold. Once logged into HR Self Service, navigate to your 'Account' icon (your image at the top right of the screen) and select 'View My Details'. To view your pay grade history, expand the Appointment History section and select the 'i' icon next to the Pay Grade field. A pop-up window will then appear detailing any changes to your grade. Use the expand arrows to view the spinal point value and hourly point rate for each entry.
If you have any questions or queries related to the information displayed please contact selfservice@st-andrews.ac.uk.
Free access to health app
University staff and their partners can now use Peppy, a health app providing personalised support for menopause or men's health. All information is confidential.
Feedback form
Please use this form to provide feedback and share comments on your experience of the HR Service at the University, including any of our HR Policies.
Need help?
If you have any issues logging in please contact itservicedesk@st-andrews.ac.uk.
If you have any questions or queries about using HR Self Service, please contact selfservice@st-andrews.ac.uk.
Personal information
Please ensure your personal information, particularly address and contact telephone numbers, are kept up to date on a regular basis.
Pay dates and payslips
Online payslips will be available via HR Self Service two working days before pay day.
Payments go into bank accounts on the second last working day of every month. A list of pay dates and other useful information can be found on the pay and pensions web page.
If you no longer hold an active contract with the University, and require copies of historic pay documents (Payslips/P60s), please email the Pay & Pensions team.
User guides
Here you will find guides to the various modules within HR Self Service.
Expenses
Staff expenses provides a fully online and paperless process for staff to claim expenses.
- Expenses - making a claim (PDF)
- Expenses - authorising a claim (PDF)
- Expenses - rejected claims (PDF)
Sickness
Sickness forms in HR Self Service give managers a quick way to notify HR when a member of their team is off sick and for the member of staff to notify us when they return to work.
- Sickness - report sickness (for managers) (PDF)
- Sickness - report sickness (for superusers) (PDF)
- Sickness - return to work form (PDF)
Annual leave and time back
Annual leave provides a quick and easy way to request annual leave along with providing an overview of leave taken. Only some Schools and Units are currently online with this functionality, so please check with your line manager if this is relevant to you.
- Annual Leave - user guide (PDF)
- Annual Leave - manager guide (PDF)
- Time back - quick start (PDF)