Teaching Research and Academic Mentoring Scheme
The Teaching, Research and Academic Mentoring Scheme aims to pair experienced individuals involved in Teaching or Research (mentors) with colleagues at an earlier career stage (mentees) to provide career guidance and structured support. The 16th cycle of the scheme launches on Friday 1 July 2022 with a focus on fostering distance partnerships using online platforms, where participants can continue to progress their goals via videoconferencing and other online tools. Participants will also be encouraged to meet in person when they are ready, and within the national and local Covid-19 guidelines that are in place at the time of their meetings.
This successful cross-institutional mentoring scheme was established through a collaboration between the OSDS in St Andrews and the University of Dundee’s OPD and continues to develop. This year the scheme continues to work with Abertay University, Glasgow School of Art, the James Hutton Institute, Trinity College Dublin (School of Medicine) and Queen Margaret University, Edinburgh making this a unique, seven-way collaboration.
The closing date for new applications is Friday 2 September 2022.
It is compulsory for new mentees to attend one of the 4 Briefing Sessions that will be running in late August and early September. Please see the dropdown below for more details and dates. New mentors to the scheme and those who consider themselves experienced mentors are also strongly encouraged to attend to learn about the scheme and / or refresh their scheme knowledge and mentoring skills.
Continuing participants are also strongly encouraged to refresh their mentoring skills and broaden their knowledge of the scheme either by attending one of the Briefing Sessions taking place over the summer or by viewing the pre-recorded Online Briefing. Development opportunities and mentoring resources are also available to all participants throughout the cycle.
Current participants (matched or unmatched) need not reapply but your Scheme Coordinators will be e-mailing you over the summer, asking you to notify them regarding your willingness and availability to continue your participation should you wish to remain in your current partnership or be re-matched. The Mentoring Database requires updating prior to the matching process in September – please see ‘Tasks for 2021-22 participants’ below for more information.
Extra support for current participants
Participating in a TRAMS partnership?
Visit the new TRAMS Resources Page to find information about ...
- Refreshing your TRAMS knowledge and reviewing your mentoring partnership goals
- The continuing professional development (CPD) opportunities open to you
- The new ‘Long-distance mentoring partnership travel fund’
- Your e-mentoring communication options
- Mentoring books to help you on your mentoring partnership journey.
Who can be a Mentee?
Mentees who would like to take part in the scheme should be:
Employed by the University
Involved in Teaching and / or Research
Looking for guidance and support to develop their career
Able to commit to one hour per month for up to 12 months
Examples of Mentees:
New Associate Lecturers (previously known as Teaching Fellows) - upwards
Research Assistants - upwards
Who can be a Mentor?
For continued success, the scheme needs great mentors who are:
On an Education and / or Research Focused Career Track
Actively involved in Teaching and / or Research
Experienced in supervision
Interested in passing on knowledge and experience and developing potential
Able to commit to one hour per month for up to 12 months
Examples of Mentors
Associate Lecturers (previously known as Teaching Fellows) - upwards
Independent Research Fellows - upwards
Dual role & peer to peer partnerships
Dual role participation is welcomed, where participants can be both a mentee and a mentor, a mutually beneficial and fulfilling relationship for both the mentee and mentor.
Senior colleagues are invited to join the scheme with a view to building their professional network and unlocking their potential further by sharing in the experiences of colleagues outside their home institution.
How do I apply?
To apply to join the scheme, either as a mentor or mentee, please complete the online application form.
Once your application has been submitted you will receive an automatic email acknowledgment from SUMAC, our mentoring management system.
To ensure that this and subsequent emails do not go to your junk mail folder, please set ‘@mentoringscotland.org.uk’ as a permitted domain in your email application. To do this in Outlook, click on ‘Junk mail’ on the menu bar, and select ‘Never block sender’s domain’
Please ensure that you read the Teaching, Research & Academic Mentoring Scheme Guidance Notes (PDF, 893 KB)
For more information please see the Teaching, Research & Academic Mentoring Scheme Flyer (PDF, 972 KB)
Two in-person and two live, online Briefing Sessions will occur between August and early September prior to the matching process which takes place in September.
This briefing will occur prior to matching and will…
Help current and potential participants refine their mentoring objectives - this in turn has the potential to positively impact the effectiveness of the matching process
Cover all the information that you will need to successfully navigate the mentoring process
Provide a useful guide and advice for those who are new to the scheme
Serve as a great refresher for those who have participated in previous cycles
Please book your session in advance via PDMS, the St Andrews event booking system.
University of St Andrews, Tuesday 23rd August 10:00-12:00
Lunch provided 12:00-13:00
University of Dundee, Tuesday 6th Sept, 10:00-12:00
Online via MS Teams
Thursday 25th August, 14:00-16:00
Thursday 8th September, 14:00-16:00
Once booked, you will be emailed a calendar invite in advance for you to join on the day
Matching and getting started
The Matching Process will take place in September when participants will receive information from SUMAC and the scheme co-ordinators regarding partnerships.
Mentors and mentees will be matched according to the information provided in the application form. The number of mentors taking part will determine the number of matched mentoring pairs the scheme is able to support. For further information please read our Teaching, Research & Academic Mentoring Scheme Guidance Notes (PDF, 893 KB)
Following the matching process, all participants will be invited to on online event that will provide a great opportunity to…
Hear from a mentee and mentor regarding their mentoring partnership experience
Receive further information about frequently asked questions, assistance with issues and guidance to get the best out of a partnership
Participants are encouraged to attend these online sessions as a partnership (mentor and mentee) but they are open to individual participants as well.
Tasks for 2021-22 participants
The Teaching Research and Academic Mentoring scheme is set to launch its 16th cycle on 1st July 2022.
As there are 7 institutions involved with the scheme, there is some necessary housekeeping to be done regarding the data stored within the system. Your Scheme Coordinators are asking for your help with the following task.
Mentees: Please let us know if your current partnership will be continuing for the next cycle by no later than 5th August. Please email firstname.lastname@example.org. If we do not hear from you by the 5th August, we will close the partnership and withdraw you from the scheme once the current cycle has officially ended in October.
You will receive some e-mails over the summer to check in and ask if you would like to participate in the upcoming cycle. Please respond to email@example.com when contacted.
All continuing participants
Please log into your mentoring scheme profile and update all your details before 2nd September if you are wishing to continue your participation, whether you plan to continue in your current partnership or be re-matched.
This may include new titles, objectives or achievements. Having up to date and relevant information on the profiles makes the matching process more straightforward and significantly improves our ability to make high-quality partnerships. Updating your profile takes around 10 minutes. Please visit sumac.ac.uk to log in.
We are very grateful for the time that you can dedicate to these two tasks.
You might wish to join a Briefing Session or access the online mentoring briefing to refresh your knowledge of the scheme objectives or to help frame your thinking about what you would like to gain from participating. You can access the briefing here Online Briefing.
Local Scheme Coordinators
- University of St Andrews - Diane Munday: firstname.lastname@example.org
- University of Dundee - Eithne Graham: email@example.com
- Abertay University - Caroline Hodgson: firstname.lastname@example.org
- Glasgow School of Art - Heather Allan: email@example.com
- James Hutton Institute - Alison Ross: firstname.lastname@example.org
- Trinity College Dublin (School of Medicine) - Bridget Gavin: email@example.com
- Queen Margaret University, Edinburgh – Vivian Rutherford: firstname.lastname@example.org
Mentoring partnership support documents
Mentoring flyer - learn more about the scheme:
Teaching, Research & Academic Mentoring Scheme Flyer (PDF, 972 KB)
Guidance notes for applicants:
Teaching, Research & Academic Mentoring Scheme Guidance Notes (PDF, 893 KB)
Handbook to support the mentoring cycle:
Teaching, Research and Academic Mentoring Scheme handbook (PDF, 1,898 KB)
The mentoring agreement - helping participants initiate their partnership:
Teaching, Research and Academic Mentoring Scheme mentoring agreement (PDF, 585 KB)