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Teaching Research & Academic Mentoring Scheme

The Teaching, Research & Academic Mentoring Scheme pairs experienced Teaching and Research Academics (mentors) with colleagues at an earlier career stage (mentees), to provide guidance and structured support.

This highly successful cross-institutional mentoring scheme developed through collaboration between the University of St Andrews (OSDS) and the University of Dundee (OPD) has been running for over 10 years. We are proud to now partner with Abertay University, Glasgow School of Art and the James Hutton Institute, and are excited to welcome Trinity College Dublin (School of Medicine) on board for the 2020-21 partnership cycle. 

Please click below to learn more about the scheme and application process

Continuing participants and new mentors are also strongly encouraged to refresh their mentoring skills and broaden their knowledge of the scheme either by attending one of the live, online Briefing Sessions taking place over the summer or by viewing the pre-recorded Online Briefing

Current participants (matched or unmatched) need not reapply but your Scheme Coordinators will be e-mailing you over the summer, asking you to notify them regarding your willingness and availability to continue your participation should you wish to remain in your current partnership or be re-matched. The Mentoring Database requires updating prior to the matching process in September – Mentors, please see ‘Mentoring database update and tasks for current Mentors’ below for more information.

Mentoring database update and tasks for current Mentors

The Teaching Research and Academic Mentoring scheme is set to launch its 14th cycle in the 2020/21 academic year and we are welcoming Trinity College Dublin as participants.  


Now that there will be 6 institutions involved with the scheme, there is some necessary housekeeping to be done regarding the data stored within the system. Your Scheme Coordinators are asking for your help with the following two tasks. 


  1. Please contact your local scheme coordinator, by 31st July to either confirm you wish to participate this year or to withdraw from the scheme 

We are asking you to confirm this whether you are in a partnership or not, you will receive a separate email about live parentships. If we do not hear from you by 31st July, we will automatically withdraw you from the scheme and terminate any current partnerships


  1. Please log into your mentoring scheme profile and update all your details if you are wishing to continue your participation.  

This may include new titles, objectives or achievements. Having up to date and relevant information on the profiles makes the matching process more straightforward and significantly improves our ability to make high quality partnerships. Updating your profile takes around 10 minutes. Please visit to log in. 


We are very grateful for the time that you can dedicate to these two tasks. 


Optional tasks: 

You might wish to access the online mentoring briefing to refresh your knowledge of the scheme objectives or to help frame your thinking about what you would like to gain from participating. You can access the briefing here Online Briefing


If you would like to provide commentary or feedback about your experience of the mentoring scheme, you may do so by completing this survey Feedback the password is Mentoring. 


Local Scheme Coordinators


Mentoring partnership support documents

Extra support for current participants

Participating in the 2019-20 mentoring partnership cycle?

Visit the new TRAMS Resources Page to find information about ...

  • Refreshing your TRAMS knowledge and reviewing your mentoring partnership goals
  • The continuing professional development (CPD) opportunities open to you
  • The new ‘Long-distance mentoring partnership travel fund’
  • Your e-mentoring communication options
  • Mentoring books to help you on your mentoring partnership journey.

Who can be a Mentee?

Mentees who would like to take part in the scheme should be:

  • Employed by the University

  • Involved in Teaching and / or Research 

  • Looking for guidance and support to develop their career

  • Able to commit to one hour per month for up to 12 months


Examples of Mentees:

  • New Associate Lecturers (previously known as Teaching Fellows) - upwards 

  • Research Assistants - upwards

Who can be a Mentor?

For continued success, the scheme needs great mentors who are:

  • On an Education and / or Research Focused Career Track 

  • Actively involved in Teaching and / or Research  

  • Experienced in supervision

  • Interested in passing on knowledge and experience and developing potential

  • Able to commit to one hour per month for up to 12 months


Examples of Mentors

  • Associate Lecturers (previously known as Teaching Fellows) - upwards 

  • Independent Research Fellows - upwards

How do I apply?

To apply to join the scheme, either as a mentor or mentee, please complete the application form online:


All data you provide will be handled in accordance with the Data Protection Act and GDPR: please see the privacy notice: 


Once your application has been submitted you will receive an automatic email acknowledgment from SUMAC, our mentoring management system.


To ensure that this and subsequent emails do not go to your junk mail folder, please set ‘’ as a permitted domain in your email application. To do this in Outlook, click on ‘Junk mail’ on the menu bar, and select ‘Never block sender’s domain’


Please ensure that you read the Teaching, Research & Academic Mentoring Scheme Guidance Notes (PDF, 899 KB)


For more information please see the Teaching, Research & Academic Mentoring Scheme Flyer (PDF, 958 KB)

Matching process

Mentors and mentees will be matched according to the information provided in the application form.  The number of mentors taking part will determine the number of matched mentoring pairs the scheme is able to support.  For further information please read our Teaching, Research & Academic Mentoring Scheme Guidance Notes (PDF, 899 KB)

Briefing Sessions, Matching and Getting Started

Briefing Sessions

It is compulsory for new mentees on the scheme to attend a Briefing Session


New mentors to the scheme and those who consider themselves experienced mentors are also strongly encouraged to attend to learn about the scheme and / or refresh their scheme knowledge and mentoring skills.


New participants must complete a sign-up form for booking details and to reserve a place.


 This briefing will occur prior to matching and will…

  • Help current and potential participants refine their mentoring objectives - this in turn has the potential to positively impact the effectiveness of the matching process  

  • Cover all the information that you will need to successfully navigate the mentoring process

  • Provide a useful guide and advice for those who are new to the scheme

  • Serve as a great refresher for those who have participated in previous cycles

  • Provide a great opportunity for cross-institutional networking


The Matching Process will take place in September when you will receive information from SUMAC and the scheme co-ordinators regarding your partnerships.


Mentors and mentees will be matched according to the information provided in the application form. The number of mentors taking part will determine the number of matched mentoring pairs the scheme is able to support.  For further information please read our Teaching, Research & Academic Mentoring Scheme Guidance Notes (PDF, 899 KB)


Getting started Sessions

Following the matching process, a Getting Started Session will beavailable online, for all participants of the scheme.


These are events for you to virtually network with other scheme participants, your local scheme co-ordinator and get further information about frequently asked questions, assistance with issues and guidance to get the best out of your partnership.


You are encouraged to attend these online sessions as a partnership (mentor and mentee) but they are open to individual participants as well.



Diane Munday
Staff Developer (Research Staff)
T: (01334) 462141

Case Study - Early Career Academics' Mentoring - Blesson Varghese (PDF, 182 KB)

Case Study - Early Career Academics' Mentoring - Lewis Dean (PDF, 215 KB)

Tel: +44 (0)1334 46 7198

For any event/course queries:

Useful links

- Centre for Education, Enhancement and Development (CEED)
- HR - Home
       - Latest news
- Research and Innovation Services (RIS)

Additional resources

- New Staff Learning Portal
- Passport programmes

- Temporary Staff Reassignment (TSR)

- Skills Network

- Dignity and inclusion portfolio

- Gender based violence course