AV support

IT Services maintain the audio-visual (AV) equipment in centrally bookable rooms. Check the room booking system to see what equipment is in each lecture theatre or seminar room.

Contact the IT Service Desk to request help when setting up your teaching or meeting room.

If you're hosting an event at the University, IT Services can provide and set up the equipment you need. This service is open to anyone. See AV support for conferences and events.

Display media on the projector

Use the controller to choose what you'd like to display on the projector
There are two types of controllers in teaching rooms, one with a touchscreen and one with buttons.

Controller with touchscreen

Controller with buttons

What to press
- Display on and off turns the project on and off.
- PC allows you to use the classroom PC in the room. Log in with your University credentials.
- Laptop allows you to use your own laptop using a VGA or HDMI cable.
- HDMI displays your laptop screen and play audio from your laptop once you plug in the cable. If your laptop or Mac doesn't have an HDMI port, contact the IT Service Desk and we may be able to lend you an adaptor.
- VGA displays your laptop screen once you plug in the cable. If you want to play audio using this method, you'll need to plug in the aux cable to your laptop.
- VCR (video players), DVD and Blu-Ray lets you display videos to the projector. Make sure the device is switched on before you try to display it. You'll usually find it under the desk in the cupboard and the remote controls will be on the desk.
- Doc Cam lets you display documents to the projector. Controls like freeze, focus and zoom are on the Doc Cam device.
Display your laptop to the projector using either a VGA or HDMI cable.

Display using a VGA cable
1. Turn the projector on by pressing the display On button. The projector will take around 20 seconds to turn on.
2. Plug the VGA cable on the desk into your laptop. You may need a VGA-to-Video adaptor if you're using a Mac.
3. Press the VGA button on the control panel. This is sometimes called the Laptop button on some models.
4. If you're using Windows and your screen isn't displaying, hold Fn and F4 to change the project settings on your laptop.
Display using an HDMI cable
1. Turn the projector on by pressing the display On button. The projector will take around 20 seconds to turn on.
2. Plug the HDMI cable on the desk into your laptop. You may need an adaptor if your laptop doesn't have an HDMI port.
3. Press the HDMI button on the control panel. This is sometimes called the Laptop button on some models.
4. If you're using Windows and your screen isn't displaying, hold Fn and F4 to change the project settings on your laptop.
Display your laptop to the projector without a cable by downloading the WePresent software application.

Download WePresent
- On your University-supplied Windows laptop, visit the Software Center and install wePresent_MirrorOp.
- On your own laptop, visit the Barco website.
- For tablets and smartphones, search your app store.
Connect your device
1. Open the WePresent application.
2. Enter the projector's IP address into the Input IP or hostname field. You'll see the IP address on the projector screen (it looks something like 123.123.12.123).
3. Click Connect.
4. A pop-up will appear which asks you for a passcode. This is four digits and is also displayed on the projector screen.
5. Once you're connected, you'll see the room name in your list of available devices.
6. Click the available room name and press the Play icon to start mirroring your screen.
Every classroom has a PC for presenters to use.

If you're working on your presentation beforehand, save it to your home drive or OneDrive so you can easily access it when you arrive at the classroom.
1. Switch on the classroom PC.
2. Press the PC button on the control panel, even if it's highlighted already.
3. You may need to move the mouse to wake it up.
4. When you're finished, press Display Off.
Presenter view

Presenter view lets you view your notes on the classroom PC, while the audience views the notes-free presentation on the display screen. You can find out more about it on the Microsoft Office website.
1. Once you're logged in, hold the Windows key and P key on the keyboard.
2. Click Extend.
3. Open your PowerPoint presentation.
4. Type F5 on your keyboard to begin your presentation.
Use the document camera to display printed documents to the projector.
1. Switch the doc cam on.
2. Press the doc cam button on the control panel.
3. You'll find the zoom, focus, and freeze buttons on the device.
4. Switch off the doc cam when you're finished.
1. Press the Display On button on the control panel.
2. Ensure the DVD or VCR is switched on.
3. Press the DVD/VCR button on the control panel.
4. The remote control handsets for the DVD and Video Player Image Video players will be on the desk.

Microphones

In most rooms, you'll find one or a combination of the following:

a lectern or podium mic, which is static and sits on the podium
a handheld mic
a lapel mic, which you can clip onto your clothes
a shotgun mic

Switch the mic on

The lectern mic has an On switch which turns red when the mic is live.
The handheld and lapel mic switch on when you remove them from the charger. When the light on the mic turns green, it's live.

When you're finished, turn off the mic and put it back on charge.

AV support

Display media on the projector

The Extron controller

Your laptop (wired)

Your laptop (wireless)

Classroom PC

Document camera

DVD or video player

Microphones

Switch the mic on