Microsoft 365
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Outlook allows you to manage your emails, contacts and calendar appointments all in one place.
Features in Outlook
- Use the Scheduling Assistant when arranging a meeting to find a time that works for everyone.
- Organise your emails into folders.
- Create tasks and to-do items.
Learn the basics
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Teams is a chat and collaboration platform designed to simplify group work.
Log in to Teams
- Sign in to the Microsoft 365 portal to use the web app.
- Download the desktop app from the software centre.
- Download the mobile app from your app store.
Features in Teams
- Keep specific topics, departments or workstreams separate by adding channels.
- Send a message to one or more people in the organisation using a private chat.
- In larger teams, get someone's attention using @mentions.
- Split your meeting participants into breakout rooms.
- Set your own custom background.
Learn the basics
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OneDrive for Business allows you to save files to the cloud instead of your PC so you can access them on any device. Only you and whoever you choose to share them with can view these documents.
Log in to OneDrive for Business
- Sign in to the Microsoft 365 portal to use the web app.
- Open File Explorer on your staff desktop. Above This PC, you'll see a folder called OneDrive - University of St Andrews. Anything you save here uploads to the cloud.
- Download the mobile app from your app store.
Features in OneDrive for Business
- Allow others to access and edit your work by sharing a link with to your file.
- Save directly to OneDrive from your Windows computer using the OneDrive sync client.
Learn the basics
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Stream is a video service that allows you to create, securely share, and interact, whether in a team or across your organisation.
Features in Stream
- Sign in with your University credentials to get started with Stream.
- Add Stream channels to your existing Office 365 Groups.
- Use automatic speech recognition technology to generate captions and a transcript.
Learn the basics
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Use Microsoft Forms to create a survey, quiz, or poll.
Features in Forms
- Send a link to your colleagues to co-author form questions.
- Get rich, real-time analytics that provide summary information when you check your form results.
- Capture feedback within your newsletter by embedding a form in your Sway.
Learn the basics
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Use Sway to create and share interactive reports, presentations, personal stories, and more.
Features in Sway
- Embed content in your Sway, including images, video files, audio clips and maps.
- Share your Sway with specific people, anyone from the University or externals.
- Make your Sway available to more people using the accessibility features.
Learn the basics
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University service providers can create a friendly booking page so that students and staff can book face-to-face appointments - see example.
Bookings is for 'book-a-person' services (like counselling) rather than 'book a space or product' services (like bike hire).
If you're the only person providing your service, it's easier to use your personal Outlook Calendar to send and receive appointments.
Features in Bookings
- Avoid double-booking with Outlook Calendar integration.
- Add Teams meeting details to each appointment automatically.
Learn the basics
- Microsoft Bookings documentation
- Contact the IT Service Desk to request Bookings. Training is provided.
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Capture your ideas, meeting notes and to-do lists in one place wherever you are.
Log in to OneNote
- Log in to the Microsoft 365 portal and select OneNote from the app list.
- Find the app installed on staff desktops and classroom PCs or download it on your personal device.
Features in OneNote
- Start writing anywhere on the page, add images, audio files, videos, highlights, notes, to-do lists and much more.
- Easily navigate and organise your notebooks.
- Edit and save embedded file attachments.
Learn the basics
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Create a plan board in Planner to keep your teamwork organised.
Features in Planner
- Stay informed by letting Planner send email notifications.
- Keep on top of your to-do list by adding a checklist.
- Provide more information about your task by attaching files, photos or links.
Learn the basics
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Choose a set of people that you wish to collaborate with and set up shared resources. These include a shared inbox, calendar and a document library.
Features in Groups
- Get started by choosing who you want to collaborate with and create a group.
- Work with people outside the University by giving them guest access.
- Schedule a meeting with everyone using the group calendar.
Learn the basics