Audio and video conferencing

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• Microsoft 365 add-on

  If all attendees will be based at a laptop or PC during the audio conference, it may be easier to schedule an online meeting through Teams and turn off your webcam.

  If some attendees are unable to use the Teams web or desktop app, they may need to join the online meeting using their phone. You can generate a phone number and conference ID in Outlook when you create your Teams meeting.

  This is not available to all staff so request this add-on from the IT Service Desk.

• Conference telephones

  If you're meeting in person and a few participants need to join remotely, you can request a conference telephone. You can include up to six external phone numbers in the conference call.

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• Microsoft Teams

  The University's main video conferencing tool

  Teams meetings are available for all staff and students to use. Host audio, video and web conferences with anyone including externals, you only need their email address.

  Use features such as scheduling assistance, meeting note taking, screen sharing, meeting recording and instant messaging. Meetings can also be recorded to watch back later and share with those that couldn't attend.

  Watch a Teams meeting demo as part of the 'Remote working through Office 365' online event (skip to 7:00).

  Microsoft support guides

  • Join a meeting in Teams
  • Schedule a meeting
  • Start an instant meeting
  • Share content in a meeting
  • Change participant settings for a Teams meeting
  • Browse all Microsoft Teams meeting guides

  Office 365 (St Andrews) blog posts

  • How to organise your first online meeting
  • Control who can see your Teams meeting recordings

   

• Vscene

  Staff can also request an alternative video conferencing tool, Vscene

  Request an account

  1. Create an account on the Vscene website
  2. Once a member of IT Services approves this, you'll receive a confirmation email.

  The first few emails may land in your junk folder, check your junk email settings to avoid this.

  Vscene support guides

  • Getting started
  • Schedule a meeting
  • Browse all Vscene user guides

  For offline use, you can also download the Vscene quick guide (PDF)