Audio and video conferencing

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• Microsoft 365 add-on

  If all attendees will be based at a laptop or PC during the audio conference, it may be easier to schedule an online meeting through Teams and turn off your webcam.

  If some attendees are unable to use the Teams web or desktop app, they may need to join the online meeting using their phone. You can generate a phone number and conference ID in Outlook when you create your Teams or Skype for Business meeting.

  This is not available to all staff so request this add-on from the IT Service Desk.

• Conference telephones

  If you're meeting in person and a few participants need to join remotely, you can request a conference telephone. You can include up to six external phone numbers in the conference call.

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• Microsoft Teams

  The University's main video conferencing tool

  Teams meetings are available for all staff and students to use. Host audio, video and web conferences with anyone including externals, you only need their email address.

  Use features such as scheduling assistance, meeting note taking, screen sharing, meeting recording and instant messaging. Meetings can also be recorded to watch back later and share with those that couldn't attend.

  Watch a Teams meeting demo as part of the 'Remote working through Office 365' online event (skip to 7:00).

  Microsoft support guides

  • Join a meeting in Teams
  • Schedule a meeting
  • Start an instant meeting
  • Share content in a meeting
  • Change participant settings for a Teams meeting
  • Browse all Microsoft Teams meeting guides

  Office 365 (St Andrews) blog posts

  • How to organise your first online meeting
  • Control who can see your Teams meeting recordings

   

• Vscene

  Staff can also request an alternative video conferencing tool, Vscene

  When to use Vscene

  Use Vscene rather than Teams when:

  • you're using one of the video conference rooms at the University, like the Masters Room
  • a participant needs to dial-in to the meeting using their phone
  • you need to see more than nine participants at once on the screen

  Request an account

  1. Create an account on the Vscene website
  2. Once a member of IT Services approves this, you'll receive a confirmation email.

  The first few emails may land in your junk folder, check your junk email settings to avoid this.

  Vscene support guides

  • Getting started
  • Schedule a meeting
  • Join a meeting in your browser (use Firefox or Chrome, Safari and Edge aren't supported)
  • Manage meetings as a moderator
  • Create hubs to host and join instant meetings
  • Create Meeting spaces to start a group chat
  • Browser all Vscene user guides

  For offline use, you can also download the Vscene quick guide (PDF)