Proposal submission

The Business Transformation Portfolio (BTP) currently focuses on high-complexity changes taking place across the University.

The following criteria determine whether an initiative is high complexity and should form part of the BTP:

  • cost
  • staff effort
  • elapsed time
  • number of stakeholder groups impacted (e.g. student, staff, external partners)
  • extent of knowledge and documentation of applications and business processes
  • technology complexity
  • data sensitivity
  • number of service providers
  • other initiatives with dependencies on the outputs.

If any of the above criteria are relevant to a new initiative, complete the Business transformation proposal template (Word) articulating an initial description of the improvement idea. A best practice example of a completed proposal is available on request via the Business Transformation helpdesk.

Once completed this can be submitted by email to You should expect to attend the next BTB meeting to present your proposal.

If you are unsure whether your initiative should form part of the BTP, contact the Business Transformation helpdesk for guidance.

If you expect your idea will not meet the criteria set out above, please use the Business transformation method guide (PDF) as guidance to engage the right expertise across the institution before reconsidering your initiative against the criteria at both outline and full business case. If your initiative meets the criteria set out above at either of these points, please submit your business case to BTB via the Business Transformation helpdesk.

For existing initiatives already beyond the proposal stage (see business transformation method for details) contact the Business Transformation helpdesk for guidance.

Find out more about the key dates for submission.

Technology-focused initiatives where no business change is required will not be considered business transformation initiatives and will instead be managed by IT Services within a local portfolio.