Room booking request for student society meetings and events

This form is for students and student societies booking rooms for meetings/events on weekdays after 6pm or at weekends.

For events on weekdays, before 6pm, email

For large-scale events, email

Booking deadline

If your event is on a weekday, you must book three days before the event.

Affiliated society bookings

Affiliated societies can book Student Union rooms using the room booking system. For login details, email

Non-affiliated societies must email

Rules applicable to all University room bookings

  • Only bottled water is allowed is most teaching rooms.
  • All food, drink and alcohol must be provided by University catering.
  • Everyone must leave the room by 9.30pm.
  • One society cannot request a booking for another society.
  • You cannot sell tickets or charge an entrance fee (except for Buchanan Theatre where you may sell tickets in advance).
  • A £25 fee per hour applies after 9.30pm on weekdays, and all day at weekends, for out of hours room cleaning and security services. Weekends require a minimum of four hours.
  • Out of hours cleaning and security services payments must be made within 72 hours of booking. Events will be cancelled if payment is delayed.

Student Union Rooms

Rooms with audio visual equipment

  • Meeting room, for up to 18 people
  • Committee room, for up to 24 people
  • Large rehearsal room, for up to 100 people

Rooms without audio visual equipment

Rooms for up to four people

  • Meeting pod A
  • Meeting pod B

Rooms for up to eight people

  • Society room B

Rooms for up to ten people

  • Society room A
  • Society room C

Rooms for up to 16 people

  • Society room D

Rooms for up to 50 people

  • Rehearsal room


For questions about Student Union rooms, email

For audio visual requirements, call +44 (0)1334 46 3674, or email

Change your booking

To change an existing booking, email with the details on your booking confirmation:

  • your KX reference number
  • the date of your event
  • the name of the room you booked.

Contact us

If you have any questions, email, to contact the Accommodation, Conferences and Events team.

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