How to book a student event

Events are an integral part of life at St Andrews, where we have dedicated departments within the Students' Association (Students' Union), Saints Sport, and Residential and Business Services (RBS) to assist you in organising an event in one of our many and varied venues.

These departments can advise on the right venue and provide guidance to ensure your event is successful and safe.

Residential business services


The reservations team is on hand for students and staff wishing to book a University controlled room.

Students can reserve a University controlled room for events occuring after 6pm from Monday to Friday or at any time on the weekend.

These include rooms in United Colleges, Parliament Hall, and the Arts building amongst others.

How to contact the reservations team

Send an email to with your request and they will advise on the best room for your booking.

University events manager

The University events manager is ready to take your enquiry for events in University controlled spaces that are a little larger in scope which involve the following:

  • Booking outdoor space (Spanish Gardens, Lower College Lawn, Secret Garden, North Haugh)
  • Hall balls in identified University venues
  • Events that involve University catering, external caterers, or any food element
  • Events that require marquees or any other temporary structures like gazebos and tents
  • Ticketed events to students or public in one of the University venues (excluding the union)
  • Events that involve external suppliers (audio & visual, event hire, special guests etc)
  • Booking Younger Hall, Lower and Upper college Hall, or Buchanan Theatre

How to contact the University events manager

Send an email to to begin a consultation.

The University events manager will provide guidance and support through your planning to execution of the event.

The Students' Association

The Student’s Association is for sub committees, affiliated societies or groups and individuals looking to book a meeting room, rehearsal space or commercial area within the Union building.

How to contact The Students' Association

Head over to the University of St Andrews Students' Association website for more information and to use their resource booker.

If you have any other questions or require further assistance about the Union spaces, send an email to either:


Sports Clubs wishing to host an event at University Park can make a facility booking request by completing the Sports Club Event Form.

Booking requests will be reviewed by the Saints Sport Duty Managers who will check availability and, where necessary, invite the Event Organiser(s) to a meeting to discuss the event in more detail.

Event Organiser(s) should not start making any commitments or advertising the event until they have received a booking confirmation from Saints Sport.

Event organisers are asked to read and make themselves aware of the Saints Sport Conditions of Hire before booking facilities at University Park.

For events run at University Park, a member of the Duty Manager team will be assigned to the event to provide operational/facility support and advice for the sports club/event organiser.

General guidance

All departments are here to help you so don't hesitate to get in touch.

Health and safety requirements will be discussed for your event, and it is a legal requirement to follow the rules set out by each department.

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