Room booking request for University meetings and events

This form is for University staff booking rooms for meetings/events on weekdays after 6pm or at weekends.

For events on weekdays before 6pm, email

For conference, large-scale or personal events, email

For audio visual requirements call +44 (0)1334 46 3674, or email

Booking deadline

If your event is on a weekday, you must book three days before the event.

Rules applicable to all University room bookings

  • Only bottled water is allowed is most teaching rooms.
  • All food, drink and alcohol must be provided by University catering.
  • Everyone must leave the room by 9.30pm.
  • You cannot sell tickets or charge an entrance fee (except for Buchanan Theatre where you may sell tickets in advance).
  • A £25 fee per hour applies after 9.30pm on weekdays (after 7pm in summer), and all day at weekends, for out of hours room cleaning and security services. Weekends require a minimum of four hours. · You must provide a cost code and analysis codeI for out of hours charges.
  • Out of hours cleaning and security services payments must be made within 72 hours of booking. Events will be cancelled if payment is delayed.

Change your booking

To change an existing booking, email with the details on your booking confirmation:

  • your KX reference number
  • the date of your event
  • the name of the room you booked.

Contact us

If you have any questions, email, to contact the Accommodation, Conferences and Events team.

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