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Instructions for the Time Allocation Survey (TAS)

Visit the webpages which provide an overview of TRAC and TAS as well as both TAS Guidance and system guidance for more informatoion.

  • Access to the on-line TAS diary is managed through SSO so should not require you to log in.

  • From the TRAC page, click My Timesheets to see a list of the timesheets you are required to complete. A button under Status check takes you into each timesheet.

  • Each form shows activities under the main headings: Teaching, Support to Teaching, Research, Support to Research, General Support and Scholarship, Other, and Other Clinical Services and Leave.

  • Using either the arrows or by typing in the box, complete the percentage of your time spent on any of the activities on the timesheet.

  • If an activity is split across categories, where possible proportionally allocate this to each relevant category, for example, a research meeting with RAs, PGRs and UGs may need to be split across the three categories of TCH, RPG and the relevant funded grant.

  • Click Submit after you have entered any information. This will save whatever is in the timesheet at that point. You can return to the timesheet later to add more hours or make changes. Note: If you do not click Save the data will be lost once you close the timesheet.

  • To make a final submission, click the Completed box. If you do not tick the Timesheet is complete box, you will be recorded as not having completed the TAS for that period. Information may be saved but not submitted until this box is ticked.

  • If you wish to make further changes and re-submit after this point, make the changes and Save, then click Completed again.

  • You are free to complete the form at your convenience at any time during the collection window at the end of the period covered by the survey. Your survey must be submitted within four weeks.

  • Use your browser's Back function to return to the TRAC homepage.

For any technical issues or problems with access to the TAS, please contact Hamish Lawson in BI at hbl@st-andrews.ac.uk.

For problems with TRAC activity definitions, please contact Eloise Campbell in Finance at trac@st-andrews.ac.uk.