Mandatory training for employees

When and how often must I do the training?

Employees must undertake these mandatory training courses when they first start working for the University. These courses must be completed within their probation period.

After having completed these courses once, all employees must repeat the courses every two years to maintain their knowledge and understanding of the course material.

Reminders for refreshing mandatory training are provided by Heads of School and school managers for school-based employees, and service unit directors for unit-based employees.

How do I access the training?

The University’s suite of mandatory training courses are accessible through Moodle. An overview of each mandatory training course, along with direct links for each course are available below.

Where do I get help if I have a problem with the training?

If you have any issues accessing or completing any of the training courses, please raise a service ticket with IT Services either via Unidesk or by emailing unidesk@st-andrews.ac.uk.

If you have any feedback regarding the content of any courses, please refer to the specific feedback contact details within each course.

If you have queries relating to knowing what courses you have already completed or when you will need to complete them again, please contact osds@st-andrews.ac.uk.

Data protection (GDPR)

Data protection (GDPR) training is designed to make you aware of key data protection and privacy requirements and your responsibilities for protecting data while working at the University.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain a 70% pass mark to successfully complete the training.

Employees are expected to complete this training in full during their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Diversity in the workplace

Diversity in the workplace training is designed to make you aware of the University’s responsibility to support an inclusive working and learning environment in line with the Equality Act 2010.

The training takes approximately 60 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain a 60% pass mark to successfully complete the training.

Employees are expected to complete this training in full during their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Information security essentials

Information Security Essentials training is designed to make you aware of how to act safely and securely in the digital working environment and provide you with awareness of how to protect yourself, others and the University from cyber security threats.

The training takes approximately 45 to 60 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full during their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Recruitment and selection

Recruitment and selection training is designed to make you aware of the University’s processes and practices for undertaking fair, impartial and robust recruitment of potential employees for a job at the University. The training provides awareness of how to avoid discrimination and unconscious bias in the recruitment process, and how to manage potential conflicts of interest.

The training takes approximately 30 minutes to complete. You can save your progress and return to complete the training at any time. 

Employees are expected to complete this training in full during their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Safeguarding and the prevent duty

Safeguarding and the Prevent Duty is designed to make you aware of the University’s legal duties and responsibilities for the care, welfare and the safeguarding of students and employees as set out by the ‘Prevent’ duty in The Counter-Terrorism and Security Act 2015.

Read the Safeguarding and the Prevent Duty policy (PDF) for more information about the University’s duties and responsibilities in relation to Safeguarding and the Prevent Duty.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Health and safety training

All health and safety mandatory training is owned, managed, and monitored by Environmental, Health, and Safety Services (EHSS). Mandatory health and safety training differs for each employee and is dependent on your specific role, responsibilities, and personal circumstances.

Completing the training for the first time

You can access the training directly through the University's Workwize platform using their single sign-on (SSO) credentials.

1. Log in to Workwize.
2. On the Home screen, select To Do List.

Refresher training

EHSS’s Workwize platform sends automatic reminder emails to notify you when refresher training is due and will include the appropriate links.

If you have any questions about your designated health and safety mandatory training, including completion rate metrics for schools and units, please contact the EHSS’s training team at ehss-training@st-andrews.ac.uk.