Payment of student expenses
If you are a matriculated student at the University of St Andrews and have incurred expenses associated with your studies, you may be able to claim back these expenses using a Student Expense Claim Form (Word, 45 KB). Make sure you provide your full name and matriculation number.
Expense claim forms must not be used to claim money for any work carried out for the University.
Receipts must be provided for all items claimed and expenses will only be reimbursed in line with the expenses policy.
The form must be signed by the claimant before passing it to the appropriate School/Unit to be authorised.
Payment will then be made by BACS transfer. Please complete your bank details online so that they can be validated, and payment can be processed directly into the nominated UK bank account.
Update your bank details
To update bank details, log in to MySaint and enter the bank details in the PAYS section, which can be found under the following tabs:
My details and development / My details / Student finance / Manage my bank details for payments of scholarship and expenses
If you do not have a UK bank account and want your payment to be sent to your bank outside the UK, email details of account number/IBAN/Swift/BIC and Account Name to finschol@st-andrews.ac.uk. Foreign transfers may incur charges and can be impacted by exchange rate fluctuations.
Foreign currency expenses
If you have incurred expenses in a foreign currency, convert your expense to GBP (£) when populating the student expenses claim form. To do this use OANDA to convert the value as at the date on which the expense was incurred.
Refer to the expenses policy for details on how to record mileage. The rates are:
- Bicycle: 20p per mile
- Motorcycle: 24p per mile
- Petrol/diesel/electric car: 45p per mile.
Student advances
Students at the University may be eligible to request an advance if they are required to pay out large sums of money before actually travelling. To make the request students must fill out a Student Advances Form (Word, 56 KB) at least one month before travelling. This form must be signed and passed to the appropriate School/Unit for authorisation.
Payment will then be made by BACS transfer. Please complete your bank details online so that they can be validated, and payment can be processed directly into the nominated UK bank account.
To update bank details, log in to MySaint and enter the bank details in the PAYS section, which can be found under the following tabs:
My details and development / My details / Student finance / Manage my bank details for payments of scholarship and expenses
If you do not have a UK bank account and want your payment to be sent to your bank outside the UK, email details of account number/IBAN/Swift/BIC and Account Name to finschol@st-andrews.ac.uk. Foreign transfers may incur charges and can be impacted by exchange rate fluctuations.
After your trip
On returning from your trip, you must complete a Student Expense Claim Form (Word, 45 KB) detailing what the advanced funds were spent on. Tick the box to indicate that the claim relates to an advance payment and ensure that all receipts are included with the claim.
Complete the Student Expense Claim Form (Word, 45 KB) following your trip even if the advance amount differs from the actual expense incurred. If you have incurred more expenses than the amount advanced then the difference will be paid to you. Where you spent less than the advanced amount, you will need to repay the difference.
The expenses claim form must be completed within 21 days of the return date of your trip. Any student failing to submit the expense form and receipts can be subject to any scholarships or future expenses withheld until this is completed.
If you have any queries regarding student expenses or advances contact the Finance Operations team at finschol@st-andrews.ac.uk.