Mandatory training for employees

Data protection (GDPR)

Data protection (GDPR) training is designed to make you aware of key data protection and privacy requirements and your responsibilities for protecting data while working at the University.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain a 70% pass mark to successfully complete the training.

Employees are expected to complete this training in full during their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Display screen equipment (DSE)

This course is designed to help staff work comfortably and safely at their computer workstations. It covers how to assess and adjust your working environment to reduce the risk of musculoskeletal issues (problems that affect your muscles, joints or bones, such as aches, pains or stiffness), tiredness or fatigue and eye strain. Completing this training ensures that staff know how to set up and use display screen equipment safely, following health and safety regulations.

Some sections of the training are optional. The training takes about 50 minutes to complete, depending on which sections you choose to view. You can save your progress and return to the training at any time. At the end of the course, you must complete a short quiz and achieve a minimum score of 70% to pass.

You are expected to complete this training within the first few months of employment, and then at least once every two years. Automated reminder emails are issued when refresher training is due.

Completing the training for the first time

You can access the training directly through the University's EssentialSkillz platform using their single sign-on (SSO) credentials.

1. Log in to EssentialSkillz.
2. On the Home screen, select My Training Library.
3. Find the Display Screen Equipment course in the EssentialSkillz section.
4. Select Display Screen Equipment.
5. You will be asked if you are happy to proceed.
6. Select Yes.
7. On the Course Menu screen, select Display Screen Equipment to start the course.

Refresher training

Automated emails will notify you when refresher training is due, and will include the appropriate links.

If you have any questions about the training or DSE-related matters, please email the Environment, Health and Safety Services team at ehss-training@st-andrews.ac.uk.

Diversity in the workplace

Diversity in the workplace training is designed to make you aware of the University’s responsibility to support an inclusive working and learning environment in line with the Equality Act 2010.

The training takes approximately 60 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain a 60% pass mark to successfully complete the training.

Employees are expected to complete this training in full during their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Information security essentials

Information Security Essentials training is designed to make you aware of how to act safely and securely in the digital working environment and provide you with awareness of how to protect yourself, others and the University from cyber security threats.

The training takes approximately 45 to 60 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full during their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Recruitment and selection

Recruitment and selection training is designed to make you aware of the University’s processes and practices for undertaking fair, impartial and robust recruitment of potential employees for a job at the University. The training provides awareness of how to avoid discrimination and unconscious bias in the recruitment process, and how to manage potential conflicts of interest.

The training takes approximately 30 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain a 60% pass mark to successfully complete the training.

Employees are expected to complete this training in full during their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Safeguarding and the prevent duty

Safeguarding and the Prevent Duty is designed to make you aware of the University’s legal duties and responsibilities for the care, welfare and the safeguarding of students and employees as set out by the ‘Prevent’ duty in The Counter-Terrorism and Security Act 2015.

Read the Safeguarding and the Prevent Duty policy (PDF) for more information about the University’s duties and responsibilities in relation to Safeguarding and the Prevent Duty.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 2 years.

Completing the training for the first time

1. Go to the course’s enrolment page.
2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

1. Log in to Moodle.
2. Follow the instructions on the course page.

If you have any questions about the training or information security, please contact the IT Service Desk.

Unconscious bias

Unconscious bias training is designed to make you aware of the biases that inform your perceptions, actions and decision-making, and what you can do to prevent unconscious bias from inappropriately affecting how you think, feel and act.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 5 years.

Completing the training for the first time

1. Log in to LearnUpon.
2. Register your account, if you are a new user, with your University email address.
3. Log in with your University email address and the password you have set for LearnUpon.
4. Select Dashboard.
5. Select Catalogue.
6. Select Unconscious bias from the list of courses.
7. Select Enrol in Course.
8. Select Yes.
9. Select Start to start the course.

Refresher training

1. Log in to LearnUpon.
2. Select Catalogue. This will show you the courses previously passed.
3. Next to each course select the blue re-enrol button. You may see the following message on the screen: "You are already enrolled in this course. Are you sure you want to enrol again?", select yes.
4. On the screen showing the courses you have enrolled on, select the blue start button for completion.

If you have any questions about the training or equality, diversity and inclusion in general, email the EDI Team at diversity@st-andrews.ac.uk.