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Terms & Conditions of Occupancy

This licence agreement is a legally binding contract and it is important that you read it carefully; variations to the Terms and Conditions set out in this contract are only permitted with the prior written consent of Student Accommodation Services.

Licence Agreement between

1. THE UNIVERSITY OF ST ANDREWS, having its central accommodation office at Residential and Business Services, Student Accommodation Services, Butts Wynd, North Street, St Andrews, Fife, KY16 9AL, a registered Scottish Charity (Charity Number SC013532) (‘the University’)

2. AND the Student described in the Offer of Accommodation who is undertaking a course of study at the University and herby referred to as ‘You’.

WHEREAS

The University has made an Offer of Accommodation to You which You have accepted

THEREFORE

The University hereby lets the Premises to You, for the Period of the Licence, and at the Rent set out in the Offer of Accommodation, on the following terms and conditions (the “Contract”)

 

 1.       Definitions and Interpretation

‘the Offer of Accommodation’

‘the Period of Licence’

 The Offer of Accommodation made by the University to You and Your acceptance of it.

the period during which You are to occupy the Premises as detailed in the Offer of Accommodation.

‘the Premises’

the single or twin occupation room, as appropriate and as offered to You in the terms of the Offer of Accommodation, forming part of the residence described in the Offer of Accommodation (“the Residence”) together with the right to access and make use of, where appropriate and so far as necessary, the communal areas and kitchen, passageways, internal stairs, lounge, common passageways, stairwells or annexes all within or around the Residence.

‘the Rent’

the Residence fees due by You as detailed in the Offer of Accommodation.

1          Definition of Contract

1.1          The University shall be entitled but not obliged in each case without requiring any consent from You, to out source, delegate or sub-contract any of its rights and obligations in terms of this Licence Agreement to any third party. Such third party will be referred to as the ‘Manager’ and any such right or obligation so affected referred to as‘an Outsourced Matter’. Accordingly, any reference to the University or University office, official, agent or employee in relation to any Outsourced Matter at the option of the University shall include reference to the Manager and any officer,official, agent or employee of the Manager.

1.2          The Premises are let to You as a consequence of Your attendance at the University of St Andrews. This contract is granted to You in accordance with The Housing (Scotland) Act 1988 Schedule 4, Paragraph 7. This states it is “A tenancy which is granted to a person who is pursuing, or intends to pursue, a course of study provided by a specified educational institution and is so granted either by that institution or by another specified institution or body of persons”.

1.3          You hereby agree to reside in the Premises in accordance with:

  1. the Terms & Conditions of Occupancy, Resident’s Guide – detailing day to day living
  2. the Sponsio Academica – the University's code of conduct
  3. any other rules –including those specific to Your accommodation detailed and drawn to Your attention by the University at the Premises, together the "Rules". Behaviour which contravenes any of these Rules may affect any future application made by You to reside in the University’s A ccommodation and the University reserves the right to require You to relocate immediately to alternative accommodation should your behaviour at any time during the Period of Licence constitute a contravention.

1.4          In the event You cease to be a matriculated student at the University under The Housing (Scotland) Act 1988 Schedule 5, Paragraph 4, the University may recover possession of the accommodation. The legislation permits repossession where the let is under a tenancy for a specified period not exceeding 12 months and (a) not later than the date of the commencement of the tenancy the landlord gave notice in writing to the tenant that possession might be recovered on this Ground. This notice is hereby given.

2          Arrival

2.1          Unless otherwise stated, this Offer of Accommodation is for the full session specified. Your accommodation is usually available to access from 10am on the day the contract starts unless otherwise specified within the Resident’s Guide or University correspondence.

2.2          If You require accommodation before the start date of Your contract, You should contact Student Accommodation Services at the earliest opportunity. Accommodation outside of the standard contract dates is subject to availability and additional rental charges.

3          Inventory

3.1         You will be provided with two copies of the bedroom and communal area Inventories upon Your arrival at the Residence You should check and sign both copies of the Inventory for furnishings, fittings and equipment for Your room and the communal areas of the residence/flat as appropriate.

3.2          If the residence team fails to provide an Inventory, it is Your responsibility to request one. You should check the Inventory carefully and record any damage, missing items or repair requests. You should sign and return a copy of the Inventory to the Residential Services Manager/Property Manager within 48 hours of Your arrival. If an inventory is not completed and signed within 48 hours, the University will assume that everything is in good order and that the contents are complete and undamaged. Any subsequent loss or damage to the Residence during the term of the contract is likely to incur a charge for which You will be responsible.

4           Offer and Period of Licence

4.1          The Offer of Accommodation and the Rent quoted remain valid for ten days from the date the Contract is sent to You, after which time the Offer of Accommodation will lapse if You have not accepted it the University has the right to change the terms and conditions of any subsequent Offer of Accommodation made to you.

4.2          The Period of Licence is for a fixed period and You will continue to be liable for the rent, and any catering costs if applicable during the entire Period of Licence.

5           Cancellation

5.1           The University will accept cancellation made in writing to Student Accommodation Services on the following 'cancellation' conditions:

5.2        Cancellation Period:

Cancellation notifications are only acceptable in the form of a signed letter or email to Student Accommodation Services from Your university email address received within seven days of the date you accepted your Offer of Accommodation.  The seven day cancellation period does not apply after You collect the keys or place belongings in the accommodation or move in, even if Your cancellation notification is received within seven days of agreeing to the contract.  If Your cancellation notification is received more than seven days after You accepted Your Offer of Accommodation, and You fail to take up the accommodation, You will be liable for the Rent during the entire Period of Licence, including catering costs, if applicable.

5.3        Living in University Accommodation:

If You accepted the Offer of Accommodation and did not cancel the contract in accordance with the terms of clause 5.2 but choose to leave the accommodation before the end of the contract, and You are still a registered student, You will be liable for the Rent during the entire Period of Licence, including catering costs, if applicable.

5.4        Studying Outside St Andrews:

If the University requires You to study away from St Andrews as part of Your course, You may terminate Your contract providing You give a minimum of four weeks’ notice in writing and Student Accommodation Services receive Faculty confirmation of Your absence for academic reasons.

5.5.1    Leave of Absence or Withdrawal from Studies:

If You are taking a leave of absence from Your studies, have had Your studies terminated or suspended or, are formally withdrawing from the University, You are required to contact Student Accommodation Services using Your university email address regarding termination of the accommodation contract. You must contact Student Accommodation Services as soon as You receive notification from Registry that You are no longer a currently registered student. Once You are no longer a currently registered student, You are no longer eligible to remain in University accommodation. Should You require more than 5 days from the date you received notification from Registry to vacate the accommodation You must contact Student Accommodation Services using Your University email address to agree the date You will be leaving. 

5.5.1.1 You will be charged accommodation fees, and catering fees if on a catered contract, up until the end of the Semester in which you leave.  If You have not matriculated nor moved into your accommodation before the end of week 5 of Your accommodation contract You will only be liable for accommodation fees up to the date we receive faculty confirmation that you are leaving.  If, following Your leave of absence or withdrawal, or suspension of studies, You do not return the keys to Your accommodation, You will also be charged an additional administration charge to cover the costs of replacement keys and replacement locks.

5.5.1.2 If You are expecting to return in either September or January but decide not to return and do not notify Student Accommodation Services by 15 August, for September start in the same year or 15 December for January start in the following year, that You do not intend to return, You will be liable for your accommodation fees, and catering fees if on a catered contract, up to the end of the Semester You were proposing to return for.

5.6          If You fail to return the keys/access card when You leave, You will also be liable for a charge for both the cost of replacing the keys/access card and for replacement locks.

6           Room Changes

6.1          An Offer of Accommodation is subject to change and the University reserves the right to move students to suitable alternative accommodation after an Offer of Accommodation has been made, which may involve moving to a different residence. If You remain in sole occupancy of a shared room, You will be liable for the single room rate for a) the duration/remainder of the Period of Licence or b) until allocation of the second place to another student which shall be at the discretion of Student Accommodation Services. If You, in sole occupancy of the shared room, are unable to pay the single room rate, You may be required to move into another shared room.

7           Payment

7.1          If You fail to pay the Rent in accordance with the agreed payment schedule set out in the Offer of Accommodation, You do not have permission to re-enter University owned or managed accommodation while the debt is outstanding; You must agree to an acceptable repayment schedule with the University’s Finance Department prior to applying to re-enter University accommodation. A late fee is chargeable if You default on an agreed payment schedule. Details about payment options for residence fees are available at www.st-andrews.ac.uk/students/money/tuitionfees/howareyoupaying/.

7.2          The University has the right to instigate eviction proceedings against You should You fail to arrange and adhere to an acceptable payment schedule.

7.3           Please note that any student with an outstanding debt to the University may not be permitted to graduate.  This includes sponsor's debts (which will be transferred to your account), tuition fees, residential and telephone charges and library fines.

8           Code of Conduct

8.1          You are required to familiarise Yourself with the University’s regulations and codes of practice (www.st-andrews.ac.uk/students/rules) as they apply to student residences and You should note the consequences if You breach any of the codes of conduct or health and safety requirements. You are personally responsible at all times for the conduct of Your visitors and guests on any part of the Premises.

8.2          Infringement of these terms and conditions, or of the University’s regulations and codes of practice may lead to eviction and permanent exclusion from University owned accommodation.

8.3          The Director of Residential & Business Services/Wardennial Team (University Staff) or their delegates are empowered to take disciplinary action against You should You behave in any way prejudicial to the good order and smooth running of the Residence in which You reside.  University Staff will confiscate any item, which they believe may be prejudicial to good order and the safety of other residents. University Staff have the power to fine You and/or require You to make good the cost in whole or part of any damage caused. In serious cases, legal action may be taken by the University to evict You from University accommodation and ban any future return in conjunction with any of the above penalties. The Non-Academic Misconduct Policy, or any amendment to the Policy that comes into effect during the Period of Licence, will be used to deal with all other disciplinary matters.

9           Procedures for Eviction from University Accommodation

9.1          If You face eviction proceedings from Your accommodation, the University will commence legal eviction proceedings and issue a 40-day Notice to Quit. The 40-day period of the notice includes vacations.

9.2          Should it be judged that You should not remain in the Residence during the period of the 40-day Notice to Quit, the University will provide alternative accommodation to cover the period of notice. This will occur where the University judges that Your continued presence may have a detrimental effect on an individual or individuals within the Residence or on the community or staff as a whole.

9.3          Eviction from one University residence bars You from accommodation in any other University residence for the duration/remainder of the session or longer if so specified by the University.

10        Your Conduct

You must ensure that You or Your guests/visitors) do not:

10.1.1       Bring illegal drugs into Your Residence or misuse drugs in any part of the University’s premises or property;

10.2.1       Cause other occupants of University residences or any other person any injury, disturbance, disruption, distress, annoyance, nuisance, harassment, inconvenience or damage to their property;

10.3.1      Act in a manner which could endanger the wellbeing of members of the University and/or the good order of the Residence or other University Premises, or which is likely to bring the University into disrepute, or which constitutes a misuse of staff time.  This includes (without limitation), for example, damaging fittings/furniture or anti-social behaviour, unacceptable behaviour resulting from excessive consumption of alcohol and/or drugs, or requiring staff assistance due to intoxication.  The University strongly condemns both excessive consumption of alcohol and all illegal actions involving alchol, which may endanger the user and others.  Any antisocial behaviour and actions adversely affecting others resulting from such consumption, or where such consumption is considered an aggravating factor, will result in disciplinary action by the University, in addition to any legal consequences.

10.4.1       Cause any excessive or unnecessary noise in the Residence;

10.5.1       Permit others to occupy Your accommodation without the permission of the University;

10.6.1      Bring firearms and/or any other dangerous or offensive weapons (including, without limitation, any replica firearms/weapons or parts of a weapon/firearm) onto any part of the University’s owned or managed premises  or property;

10.7.1       Hold social functions/parties on the Premises without the prior written consent of a member of the University Staff;

10.8.1      Hang banners, flags, or similar materials in windows or on the outside of the residence.

10.2        If you have chosen to accept alcohol-free accommodation , You have agreed not to drink alcohol in the apartment.  If You do, You will receive a first and final written warning.  If You drink alcohol for a second time You will be moved to another residence at the University's discretion.  You will be held responsible for Your guests and/or visitors complying with these conditions while they are in Your apartment. 

11         Your Study Bedroom

You must ensure that You (and where applicable, Your guests/visitors):

11.1       Do not use the accommodation for any other purpose than living and studying;

11.2       Do not change or damage the decorative finish of the bedroom or any other part of the Residence;

11.3       Do not damage University furniture or remove University furniture from the Residence or any room in the University’s residence. All furniture must be in its original position at the end of the Contract. You will be liable for any damage to furniture or decoration arising from unauthorised rearrangement of fixtures, fittings and furniture.

11.4       Where damage occurs in an individual bedroom that is not commensurate with fair wear and tear, You, as the occupant of that room, will be liable for the damage. You should expect charges for repair or replacement, except in cases where You can demonstrate that You are not responsible for the damage. You are responsible for the behaviour of Your guests while they are in the Residence and for any damage that they may cause.

12         Common Parts/Shared Facilities

You must ensure that You (and where applicable, Your guests/visitors):

12.1     Jointly with the other occupants, keep any shared facilities such as a kitchen, bathroom, common or other room and adjoining corridors and stairwells allocated to You under this Contract, clean and tidy at all times and not permit rubbish/litter to accumulate therein;

12.2    Do not allow any shared facilities (including, without limitation, any cooking utensils contained therein) to become so unclean and unhygienic that, in the reasonable opinion of the University Staff, they constitute a risk to the health of yourself or others. Please note, in the event You fail to comply with any notice informing You of Your breach of this clause, You acknowledge and agree that any member of the University Staff and/or any person authorised by the University shall have the right to remove and dispose of any items in breach of this clause.

12.3         You, together with the other occupants in each house, flat or apartment, will share the cost of any cleaning or damage, which occurs during Your Contract, or the cost of replacing inventory items that are missing or damaged at the end of the Contract.

13        Our Obligations

13.1      The University will provide the facilities and services set out in this Contract. However, it will not be liable for any failure or interruption to any facilities and services or for any loss arising from such failure or interruption caused by Your actions or the actions of any other student or by any circumstances beyond its reasonable control.

13.2       When You pay Your accommodation fees, the University shall ensure that You become a beneficiary of the University of St Andrews Halls of Residence Block Insurance Policy. This provides You with basic insurance cover for Your possessions, and in certain circumstances (and to a set limit) Your bedroom. Information leaflets giving details of the cover will be provided by the insurance company to the Residence and You are responsible for familiarising Yourself with the extent of the cover. You will be responsible for making any claims but prior to making any claims, You must contact Student Accommodation Services.

14         Damages

14.1       You are responsible for any damage to Your bedroom, its furnishing and fittings and You must report all damage and losses to the Residential Services Manager within 24 hours of becoming aware of it. You must not cause to be made or deliberately make any alterations to the Premises or parts thereof; this includes without limitation the installation of TV aerials and satellite dishes.

14.2       You will be liable to the University for all damage and/or losses suffered due to breach of the terms of this Contract. This includes(but is not limited to) any damage to any part of the Premises or its contents caused by You or Your guests' wilful acts, omissions, negligence or any expense properly incurred in collecting arrears, paying professional advisors and in relation to court proceedings. Such charges may include the cost of repair or replacement of University property (at the sole discretion of the University) and/or any additional cleaning costs. The University shall be entitled to replace University property, damaged by You, if replacement costs are less than repair costs.

14.3       Each student is jointly and severally liable for any damage caused within the shared areas of the Residence. At its sole discretion, the University will solely determine the cost of such damage and agrees to act reasonably at all times. The person who has caused the damage will pay the cost of the damage in the first instance. In the event that it cannot be ascertained who has caused the damage, each occupant will be jointly and severally liable for the cost of repair of the damage, including replacements where necessary.

14.4      Please note that an inventory of the University’s fittings, furniture and furnishings in student bedrooms will be provided to You on arrival and must be completed and signed (please see Clause 3).

15         Sports Equipment

15.1       Certain sports equipment may also constitute an offensive weapon, including and without limitation, archery equipment, fencing foils and ice axes. Prior permission must be obtained before You are allowed to bring such equipment into the Premises. If You wish to bring such items into a residence, You should contact Student Accommodation Services in the first instance. Confirmation will also be required from the Sports Centre that You are abona fide user of this equipment within an official University club. If in doubt whether any item constitutes an offensive weapon, You should consult with the Wardennial Team or Residential Services Manager who, if necessary, will seek the advice of an appropriately qualified person.

16         Health & Safety

You must not:

16.1       Allow Your health or behaviour, in the reasonable opinion of the University, to constitute a serious risk to You or others or, the University’s or other people’s property. Please note that You will need to register with a local General Practitioner immediately on arrival at the Residence in order to receive treatment in an emergency from a General Practitioner;

16.2       Bring onto or keep at any of the University’s residences, pets or any living animals (except for guide dogs and hearing dogs);

16.3       Bring Your own furniture, curtains, soft fabric lampshades, floor standing lamps or halogen lamps into Your bedroom and/or the Residence since all furnishings must comply with relevant safety legislation;

16.4       Cause any obstruction of any shared facilities such as a kitchen, bathroom, communal or other rooms allocated to You under this Contract and those parts of the University’s residence which are necessary for the purpose of gaining access to Your bedroom.

16.5       Put anything harmful or which is likely to cause blockage in any pipes or drains;

16.6       Throw or drop anything whatsoever from windows or balconies of any University residence;

16.7      Allow anyone into the Residence unless satisfied that he/she are a resident, a guest of a resident or, is there with the University’s authority.

You must:

16.8       Have regard to the safety and security of the Premises and You must ensure that You (and where applicable, Your guests/visitors):

16.9      Keep Your room/flat clean and tidy at all times and hand it over to the University upon early termination or expiry of this contract in a tidy, clean and good condition;

16.10   Make Your room available to the University as required for cleaning and/or maintenance as specified by the Residential Services Manager;

16.11   Immediately report to the Residential Services Management team/Property Manager any faults and/or repairs required to the premises or to the fittings and furniture in accordance with the terms of Clause 3. 

16.12   Report the loss of any key and/or electronic device provided to You by the University to the Residential Services Manager or Wardennial Team immediately. Please note, You shall be responsible for the reasonable costs of replacing any key and/or electronic device;

16.13   Keep Your bedroom door and window locked when You are not in the room;

16.14   Where applicable, when entering and leaving Residence ensure that the main entrance door is shut and locked behind You;

16.15   Allow the University upon reasonable notice and at reasonable times (save in case of emergency when no notice is needed) to enter the accommodation to clean and undertake inspections or repairs or for any other reasonable purpose;

16.16   Show proof of Your occupation of the Residence, such as Your student identification card, to any member of the University’s staff if they request You to do so.

17         Fire & Electrical Safety

17.1       The University takes no responsibility for damages or injuries caused by personal electrical equipment within the Residence. You are wholly responsible for the use and consequences of misuse of any electrical equipment You bring into the Residence. Where informed by You, the University will certificate all items of electrical equipment brought into the Residence by You at the start of semester. Any items brought into the Residence after this period will need to be tested and certified at Your own expense. You can get advice on electrical safety from your Residential Services Manager.

17.2        Do not bring into the Residence any electrical kitchen or cooking equipment from outside the United  Kingdom as it may not be compatible with the voltage system and will fail the electricity safety certification; this includes adaptors and power leads. You can bring computers or mobile devices (i.e. laptops, phones, tablets, iPads) but they must meet the Universities’ electrical equipment certification  and used with a United Kingdom power cable that is purchased in the United Kingdom.

17.3       Do not abuse the fire alarm or associated safety systems and equipment, including covering smoke detectors.

17.4       Comply with all compulsory fire training arranged for the Residence at the start of the academic year.

17.5       Only use fire exits in an emergency and keep fire routes clear of obstructions at all times.

17.6       Do not use candles, naked flames, decorative rope lights, or joss sticks or do anything else that may constitute a fire hazard.

17.7       Please note, if You are found to be responsible for improperly activating a fire alarm, the University is obliged to report the incident to the Police. Under the Fire (Scotland) Act 2005, any person who knowingly gives, or causes to be given, a false alarm of fire to the Fire Brigade may be liable on summary conviction to a fine and/or imprisonment.

17.8        The use of all high powered electrical equipment irons and cooking apparatus of any kind, (including without limitation, rice cookers and kettles) are not permitted to be used in bedrooms.  All cooking equipment must be stored in the kitchen or pantries subject to space.

17.9       The use of small scale domestic electrical equipment (UK purchased), see current lists catered Accommodation and self-catered Accommodation, are permitted in kitchens.  All such equipment must be subject to electrical safety compliance and certification via a suitable PAT test.  Due to limited storage in the kitchen and pantries we advise that purchases should be made after arrival.

17.10   Additional electric rings/mini induction or other hobs, fridges, freezers and microwaves (other than those provided by the University), deep fat fryers, electric blankets and any electrical equipment brought from outside the UK, is not permitted anywhere in the residence.  For a full list see the links in 17.9

17.11   Do not interfere with electrical wiring or equipment, nor overload any electrical circuits by the use of too many electrical appliances.  Personal electrical equipment used – including connecting leads and power leads – must be UK compliant, serviceable and in a good condition.   You should ensure You do not cover chargers and power adapters.

17.12   Plugs are to be wired in the correct manner, and fused, according to the manufacturer’s instructions.  Plugs and adapters from outside the UK must not be used.   You should use a separate plug for each piece of equipment.    If additional sockets are required, You should use a multi-way distribution board with a 13-amp shuttered outlet, must be purchase in the UK.   Such items should stand alone and not be connected to other distribution boards.  All UK adapters must be fused.  Cube adapters are not permitted.

17.13   The Warden or Residential Services Manager has the right to refuse the use of (and, if necessary, remove from the bedroom and/or residence) any piece of electrical equipment within the residence.

17.14   The following items are strictly prohibited within the residences: fireworks, electric heaters, paraffin heaters, halogen heaters or gas heaters.

18         Non-Smoking Policy in Residences

18.1       There is a strict non-smoking policy operating throughout the residence system. You must not smoke, or allow any guest or visitor to smoke, in any part of the Residence, including covered areas at entrances. Where there is sufficient evidence to suggest that smoking has taken place or You and/or Your guests are caught smoking, You will be subject to disciplinary procedures.  This includes the use of e-cigarettes.

19         Guests

19.1       Occupants of shared rooms may entertain guests only by mutual agreement with their roommate(s). Notification to the Residential Services Manager, Porter or completion of the ‘Guest Sign-In’ Book must occur for all overnight guests. In the event of a fire, all students in residence have to be accounted for. You are responsible for any costs incurred by Your guests e.g. hire of camp bed, meals taken etc.

19.2       You may have a temporary guest for a maximum of three days in any week and no more than twice in any four-week period, providing the other occupants agree. If the same person stays for a longer period or on a recurring basis, this is considered a permanent arrangement, which is in breach of the Terms & Conditions of Occupancy for the accommodation and may result in disciplinary action. If there are vacant rooms, which are not required for matriculated students, such rooms may be hired by You for a guest (charge payable to the Residential Services Manager). However, it is not possible to book vacant rooms more than three days in advance. The University accepts no liability for guests or their possession and You are responsible for the behaviour and action of Your guests.

19.3       Any member of the University’s staff and/or any person authorised by the University shall have the right to refuse admission to any guests and/or visitors. In the interests of all residents, the University has the right to refuse admission to any unaccompanied guests.

20         Prohibition on Sub-Letting or Assigning Rooms

20.1       You must not, at any time, sublet, share or part with possession of Your accommodation or any other part of the Residence. Your rights in the accommodation are not transferable to anyone else.

21         Security

21.1       The opening hours of each residence are set by the Residential Services Manager/Warden and at other times when security personnel or porters are on duty or other security arrangements operate. You and the other students of the Residence are expected to accept responsibility for security within the Residence and within the grounds of the Residence and You are responsible for the behaviour of Your guests.

22         Privacy of Residents

22.1       Your privacy will be respected at all times and whenever practicable, 24 hours’ notice will be given of any visit other than by the Residential Services Manager, Warden, Director of Residential & Business Services, their deputies or duty personnel or housekeeping. The University reserves the right of entry at any reasonable time by authorised personnel in the course of their duties.

22.2       In self-catering accommodation, to ensure that all flats, houses and apartments are in good order, there will be a monthly check of each apartment (including bedrooms) by the Housekeeping Supervisor/Manager. The Residential Services Manager will provide advance notification of when this inspection will take place. If the flat, house or apartment falls below the standards required, You and the other occupants will be given a specified time to rectify the areas highlighted. If on a re-check the areas have not been rectified the Residence Management Team will carry out the necessary measures and invoice the cost of this to the occupants, see clause 12.2.

22.3       An annual Health and Safety inspection is conducted in all properties and due to its nature, no advance notice other than this will be given.

23         Loss & Damage to Property

23.1       The University Authorities accept no responsibility whatsoever for the loss of/or damage to any motor vehicles of whatever description or to bicycles parked on property belonging to the University.

24         When You Leave

24.1       When You leave the accommodation upon termination or expiry of this Contract howsoever arising, You must leave all items belonging to the University (specified in the inventory) and immediately remove all personal belongings from the accommodation. In addition, You must leave the accommodation in a good state and condition and return all keys and/or electronic devices to the Residence Management Team. The University will charge students the reasonable cost of replacing any key and/or electronic device not returned and the reasonable cost of making good any damage to or, replacing any items specified in the Inventory (please see Clause 3). In addition the University reserves the right to charge You for any losses arising from lost accommodation charges resulting from the failure to return keys/electronic key cards.

24.2       Any furniture, belongings and personal effects left in the accommodation when You vacate, will be considered as rubbish, and disposed of.  The University will clear all items immediately on Your vacation, whether this is at the end of the contract or, prior to the scheduled end of the contract.  All items will be disposed of as the University considers appropriate and the University will not be responsible for any loss arising from such disposal. You will be responsible for any reasonable expenses and administration costs incurred by the University due to the immediate disposal of any of Your personal belongings left on the premises on expiry of this Contract or early termination/vacation.

25         Bicycles

25.1        Bicycles are not permitted in your bedroom or any other part of the Premises.  Bicycles must be stored in the designated area for your Residence.

25.2        This rule also applies to Mopeds, Scooters etc.

26         Complaints Procedure

26.1       If You wish to raise a complaint about the condition of the premises or about any issue arising from the Terms & Conditions of Occupancy, please ensure You do this in accordance with the Policy on Non-academic Complaints and Non-academic Appeals. In the first instance, all complaints should be referred to the Residential Services Manager.

27         Disclaimer

27.1       Subject to the provisions of the Occupiers Liability (Scotland) Act 1960 the University shall not in any circumstances incur any liability in respect of loss or damage to any person, property or otherwise unless the damage is proven to be caused by its negligence.

28         Notices

28.1       Any notice, communication or correspondence served in connection with this contract by You must be in writing and delivered by hand, from Your university email address or, sent by first class post to Student Accommodation Services whose address appears on the Offer of Accommodation email. In the case of notices served by the University, they will be delivered by hand or sent by email to Your University email address or first class post to Your accommodation.

29         Data Protection

29.1       The information held on Your accommodation application form(s) and in any other records or correspondence relating to You accommodation are stored as part of Your records on a database and as manual records. This data is held and processed in accordance with the requirements of the Data Protection Act 1998, the University of St Andrews’ Terms and Conditions of Occupancy and ‘Code of Practice: For further information regarding the use and distribution of students’ personal information, please see: University Data Protection Code - Students (PDF, 612 KB)  You hereby authorise the University to use Your personal data for all lawful purposes in connection with this contract (including debt recovery and crime prevention) or where there is a serious risk of harm to You or to others or to the University’s property.

30         Invalidity

30.1       If any provision of this contract is ruled invalid by any competent court or unenforceable in whole or part, then this shall not affect the validity of the other provisions of this contract.

31         Waiver

31.1       Failure or delay by the University to enforce any provision of this contract is not to be considered a waiver of any subsequent breach of the same or any other provision of this contract.

32         Governing Law

32.1       Exclusively Scottish law and jurisdiction govern this contract, which, for international students, may be different from what You are accustomed to. You should make sure You read and understand these Terms & Conditions of Occupancy before accepting Your Offer of Accommodation letter/online contract.