Exhibition collaborations

• What we will do
• How this will be delivered
• What we will ask of you
• What this will cost

What we will do:

The exhibition collaboration service enables University staff to develop an exhibition inspired by the service user’s research; bringing together their subject knowledge with the expertise of University Collections and Museums’ staff in exhibition-making and audience engagement to enhance the impact of their research. 

How this will be delivered:

We will:

• Make a decision on whether a proposed exhibition will be advanced in accordance with the Exhibitions Policy  
• Provide a venue, equipment and expertise for the project 
• Provide a named Project Manager and a team to enable the project’s delivery 
• Inform the service user swiftly if there are circumstances that may delay or negatively impact the delivery of the project 
• Work with you to establish audiences, objectives, themes and learning outcomes for the project 
• In most cases, create the content for the exhibition. We will also work with you to select items from our collections for the exhibition
• Sign-off on decisions regarding the project’s development 
• Liaise with third parties, unless explicitly delegated to the service user 
• Provide advice and support for the evaluation of the project 
• Manage the timetable and budget for the exhibition 
• Make the final decision in key areas, based on input from the full team and subject to sign-off by the University Librarian and Director of Collections and Museums or their delegate 
• Be responsible for the successful overall delivery of the project and achievement of project objectives. 

What we will ask of you:

• Submit all proposals for exhibitions to the Programmes and Exhibitions Committee using the online Note of Interest at least six months before an exhibition’s intended opening date and ideally two to three years in advance 
• Work in partnership with University Collections and Museums staff to develop the exhibition, treating parters with respect and abiding by the Libraries and Museums Values and Behaviours throughout the process 
• Attend meetings as required and provide subject expertise in all phases of development. Advise on content and check it for accuracy 
• Support the delivery of the events and digital marketing programme 
• Not enter into third-party agreements or discussions without the agreement of the exhibition Project Manager 
• Not submit grant applications for an exhibition until it has been accepted by University Collections and Museums 
• Support grant applications prepared by University Collections and Museums or submit grant applications to streams open to the partner to support the funding of the project 
• Accept the decisions of the University Librarian and Director of Libraries and Museums as final. 

What this will cost:

• Often this service is provided free-of-charge, except where grant applications have been made by the service user to support the project or where it has otherwise been agreed that the service user will provide some funding 
• In most cases a financial contribution towards the costs of the exhibition can be made by University Collections and Museums.