Incident reporting procedures
The University must ensure that it has arrangements for reporting incidents such as attacks on staff, students or the public on University premises, arson, explosion and fire, death, theft, terrorist activity, unauthorised intrusion in buildings and rooms, criminal activity by staff or students, vandalism, break-ins and disturbances.
All members of staff have responsibility for the safety and security of colleagues, visitors, students and buildings. It is therefore essential that all relevant incidents are reported immediately since such reporting allows the University to respond appropriately to individual events, identify recurring problems, establish accurate statistics and enhance its policy on security and related matters.
Once an incident has occurred, your first duty is to alert, as appropriate, the emergency service. You should then report the incident to the University authorities by following one or other of the two methods of reporting as detailed.
1. Reporting by e-mail
- Send an e-mail addressed to incident@st-andrews.ac.uk. An automatic response consisting of a blank form will be returned.
- Eudora users should use the Check mail command in order to receive the automatic response. PINE users should quit PINE and then re-enter the program (by typing pine) in order to speed up the receipt of the response.
- Use your e-mail program's Forward command and address the message to either red or blue, as appropriate. Answer the questions and then SEND the message.
- This completes the procedure for reporting by e-mail
2. Reporting by the Web
Look at the lists below and decide which category the incident belongs to. Then click the appropriate button to go on to the next stage. This will take you to an on-line form on which to submit your report. If in doubt as to which category the incident belongs to, treat it as a RED incident.
RED Incidents
Use this list if you are in doubt.
- Attacks on staff, students or public on University premises
- Threats to staff
- Arson
- Explosion and fire
- Death
- Theft
- Terrorist activity
- Unauthorised intrusion into building or room
- Criminal activity by staff or students
BLUE incidents
- Vandalism
- Break in
- Disturbances
Your report will enable the University to develop a central record of statistics, allow it to identify areas which have recurring problems, and assist with the development of University policy on security and related matters.
Should you have concerns or questions relating to incident reporting, please contact Stewart Davidson, Security Manageer, Estates (ext 3967, e-mail: sgd1@st-andrews.ac.uk).
Thank you for your assistance.