How to deposit in Pure
To make your work open access and ensure your research outputs meet funder requirements, deposit your Author Accepted Manuscript (AAM) in Pure as soon as it is accepted for publication with the full date of acceptance.
Watch a video explainer on how to upload an AAM to Pure (opens in Panopto) or follow the guidance below.
Monographs, books and book chapters do not usually need to be uploaded to meet funder requirements unless they need to meet the Wellcome Trust or the forthcoming UKRI requirement. We encourage all output types to be open access if possible.
The minimum information you need to supply is:
- full date of acceptance
- accepted author manuscript
- author name
- publication name
The Pure record cannot be saved without the information above. Starting from these minimal details, the Open Access Team will search and enhance the Pure record, and check funder requirements.
New records should be created as follows:
- make sure ‘Peer-reviewed’ is ticked
- select publication status ‘Accepted/In Press’ and add the full date of acceptance
- (Publication date can be added later)
- paste in the title of the paper
- add the name of at least one internal author – use ‘Add person’ to add more if you can
- select or add the title of the journal or proceedings where it will be published
After this has been completed click on 'Add electronic version (file, DOI, or link)...'.
- select 'Upload an electronic version' and upload the peer-reviewed accepted author manuscript
- select Document version: 'Accepted author manuscript'
- select Public access as 'Unknown' (The OA team will check copyright policies and set to 'Open' following publication)
- click 'Create' and accept the Repository deposit licence publications (PDF)
- click on 'Add electronic version...' again to add provisional DOI if available
If prompted, accept the Repository deposit licence.
- link grants acknowledged in the paper by selecting ‘Projects’
- link any record of underlying data by selecting 'Datasets'
The OA team will check, enhance and validate records. Provided it is set as 'Unknown' your AAM will not be made public until the OA team has completed all checking.
Open access policy for the next REF
Until new policies come into force, institutions should continue to follow REF 2021 open access policies.
Achieving compliance with the REF open access policy is broken down into 3 steps:
- Deposit (i.e upload to Pure) within 3 months of acceptance - achieved as described above
- Discovery (i.e through the Pure Portal) of the metadata - achieved in the final step above, making the Pure record (title, authors etc) visible
- Access (via the repository) following any embargo - the OA team will validate the record and set the date for the full text to become open access.
The funding councils understand that not all REF outputs in scope of the policy may be able to meet requirements, so limited exceptions will be permitted. Contact email@example.com to find out if this applies to your publication.