Annual Academic Monitoring

• Report

  The report pro forma is circulated to Schools and Departments each January, with a submission deadline in early June. This timeline allows time for consultation with colleagues and student representatives within the School or Department.

  What should the report include?

  The report should provide a focused, evidence-based reflective evaluation of the School or Department's learning and teaching activities over the past academic year. It should cover: 

  • UG, PGT and PGR provision
  • Collaborative programmes
  • Credit-bearing and non-credit-bearing short courses
  • Online provision. 

  Any areas in the reports that fall outside the remit of the AMG, such as IT or data issues, will be referred to the relevant professional services unit.

  Collaborative sections

  Two sections of the report must be completed with student representatives:

  • Q5 relating to student feedback and engagement activity - written in partnership with the School President.
  • Q6 relating to progress and effectiveness of PGR teaching support - written in partnership with the PGR representative in your School or Department.

  Completing the report pro forma

  The report pro forma is provided as an MS Form and includes seven questions. Please note that the form cannot be saved mid-completion. However, you may submit your responses and return to update them later, provided the form is fully completed by the deadline date in June.

  Submission details

  Each School submits a report, except

  • The School of Philosophical, Social Anthropological and Film Studies, which submits a report from each department.
  • The MA Combined Studies programme also falls within the scope of AAM.

  Consideration of reports

  The AMG reviews reports at the end of June. As part of this process, the group:

  • Identifies common themes and actions required
  • Shares findings with Schools and Departments via email
  • Selects topics for the dialogues and dissemination event

  Reports are uploaded to the Education SharePoint site and are available to University staff. 

• Dialogues

  As part of the AAM process, 45-minute dialogues are held in September or October. These sessions provide an opportunity for Schools and Departments to engage directly with senior academic members of the Proctor's Office and members of AMG. 

  Who attends?

  Schools or Departments are invited to meet with:

  • VP Education (Proctor)
  • Provost of St Leonard's College
  • Dean of Learning and Teaching
  • Members of AMG
    • Associate Deans Education
    • Associate Provost Education
    • President of Education 

  School representation

  Four key role-holders are invited to attend:   

  • Head of School
  • Director of Teaching
  • School President
  • One additional colleague, such as:
    • Director or Postgraduate Studies (Taught)
    • Director of Postgraduate Studies (Research)
    • Exams Officer, or other colleague

  For the MA Combined Studies programme, attendees include:

  • Associate Deans Students (Arts and Divinity)
  • Access Manager from Admissions
  • A student representative

  Follow-up

  Actions arising from these dialogues are assigned to the relevant role-holder and progress reported to the AMG at an appropriate time. 

• Dissemination event

  The dissemination event is an opportunity to share good practice and explore ideas for enhancing learning and teaching across the University. 

  How are topics selected

  The AMG selects topics for the event based on AAM reports. Colleagues whose examples of good practice are chosen by the AMG will be invited to give a five-minute presentation on their approach, followed by a ten-minute Q&A session.

  What happens at the event? 

  • Short presentations from colleagues showcasing good practice
  • Group discussions to explore topics in more depth

  Details of the dissemination event will be shared with Schools and Departments by email.