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  2. Management of centrally controlled teaching spaces

    Password protected https://www.st-andrews.ac.uk/policy/academic-policies-learning-and-teaching-technology-enhanced-learning/internal/centrally-controlled-teaching-spaces.pdf

    This policy governs the recording of teaching spaces in the central timetabling system and the management of AV and IT equipment in those spaces.…

    File location:
    Academic policies > Learning and teaching > Technology enhanced learning
    Published date:
    20 June 2022
    Document type:
    Policy
    Scope (applies to):
    All staff

  3. Handbook: University-led reviews of learning and teaching (Schools/Departments)

    https://www.st-andrews.ac.uk/policy/academic-policies-quality-and-standards-university-led-review-of-learning-and-teaching---guideline-for-schools/handbook-for-schools-&-departments-2022-23.pdf

    Guidance for Schools/department on University-led reviews of learning and teaching.…

    File location:
    Academic policies > Quality and standards > University-led review of learning and teaching - guideline for Schools
    Published date:
    22 August 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  4. Role of the careers link in academic schools and departments

    https://www.st-andrews.ac.uk/policy/academic-policies-learning-and-teaching-careers-link-role-descriptor/careers-link-in-academic-schools-and-departments.pdf

    Guidance outlining the role of the Careers Link in Schools and Departments including purpose of the role, role responsibilities, desirable attributes for the role and the benefits for Schools and students.…

    File location:
    Academic policies > Learning and teaching > Careers link role descriptor
    Published date:
    9 January 2024
    Document type:
    Guidance
    Scope (applies to):
    Academic staff

  5. Maintaining the security of credit & debit card data - policy

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/maintaining-the-security-of-credit-&-debit-card-data---policy.pdf

    Policy to cover PCI-DSS compliance (credit / debit cards)…

    File location:
    Information governance and management > Information security
    Published date:
    2 May 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  6. Take-home exams: Guidance for staff

    https://www.st-andrews.ac.uk/policy/academic-policies-assessment-examination-and-award-take-home-exams-and-assessment-deadlines/take-home-exams-guidance-for-staff.pdf

    This document provides guidance for staff in organising Take-home exams.…

    File location:
    Academic policies > Assessment, examination and award > Take home exams and assessment deadlines
    Published date:
    23 August 2023
    Document type:
    Guidance
    Scope (applies to):
    All staff

  7. Late submission of exam scripts: guidance for staff

    Password protected https://www.st-andrews.ac.uk/policy/academic-policies-assessment-examination-and-award-examination-rules/internal/guidance-for-staff-late-submission-of-exam-scripts.pdf

    This document provides guidance for staff on the late submission of exam scripts.…

    File location:
    Academic policies > Assessment, examination and award > Examination rules
    Published date:
    24 August 2023
    Document type:
    Guidance
    Scope (applies to):
    All staff

  8. Access to information during periods of staff absence

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/access-to-information-during-periods-of-absence.pdf

    This Policy defines the circumstances under which access to information held in email and files can be made during periods of absence, for business continuity purposes.…

    File location:
    Information governance and management > Information security
    Published date:
    4 February 2020
    Document type:
    Policy
    Scope (applies to):
    All staff

  9. Annual leave policy

    https://www.st-andrews.ac.uk/policy/staff-annual-leave-and-other-absence/annual-leave.pdf

    Provides guidance on the annual and statutory leave process and information on closure days.…

    File location:
    Staff > Annual leave and other absence
    Published date:
    5 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  10. Remit of an academic misconduct officer

    Password protected https://www.st-andrews.ac.uk/policy/academic-policies-assessment-examination-and-award-good-academic-practice/internal/remit-of-an-academic-misconduct-officer.pdf

    Detailing the remit of Academic Misconduct Officers and contacts within the Proctor's Office.…

    File location:
    Academic policies > Assessment, examination and award > Good academic practice
    Published date:
    2 February 2021
    Document type:
    Guidance
    Scope (applies to):
    Academic staff

  11. PhD by portfolio of published work (staff route)

    Password protected https://www.st-andrews.ac.uk/policy/academic-policies-assessment-examination-and-award-assessment-of-pgrs/internal/phd-by-portfolio-of-published-work-staff.pdf

    Lays out the requirements and processes for staff wishing to undertake a PhD by portfolio of published work.…

    File location:
    Academic policies > Assessment, examination and award > Assessment of PGRs
    Published date:
    16 June 2023
    Document type:
    Policy
    Scope (applies to):
    All staff

  12. Setting up boards of adjudication using Teams

    Password protected https://www.st-andrews.ac.uk/policy/academic-policies-assessment-examination-and-award-good-academic-practice/internal/setting-up-boards-of-adjudication-using-teams.pdf

    Guidance for setting up Board of Adjudication on Teams during the Covid-19 pandemic.…

    File location:
    Academic policies > Assessment, examination and award > Good academic practice
    Published date:
    7 January 2022
    Document type:
    Guidance
    Scope (applies to):
    Academic staff

  13. Employee visa and immigration FAQ’s

    https://www.st-andrews.ac.uk/policy/staff-rights-to-work/immigration-employee-faqs.pdf

    Provides information on visa regulations.…

    File location:
    Staff > Rights to work
    Published date:
    6 February 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  14. Maintaining the security of credit & debit card data - policy

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/maintaining-the-security-of-credit-&-debit-card-data----policy.pdf

    Policy to cover PCI-DSS compliance (credit / debit cards)…

    File location:
    Information governance and management > Information security
    Published date:
    5 May 2023
    Document type:
    Policy
    Scope (applies to):
    All staff

  15. Requests for personal data by the Police or a similar third party for the purposes of the prevention or detection of crime, apprehension or prosecution of offenders, or for taxation

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-sharing-personal-data-with-third-parties/release-of-personal-data-for-crime-prevention.pdf
    File location:
    Information governance and management > Data protection > Sharing-personal-data-with-third-parties
    Published date:
    1 July 2019
    Document type:
    Policy
    Scope (applies to):
    All staff

  16. USS flexibilities

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-retirement/uss-flexiblities.pdf

    Guidance regarding changes to USS…

    File location:
    Staff > Employee relations > Retirement
    Published date:
    6 February 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  17. Adverse weather

    https://www.st-andrews.ac.uk/policy/staff-annual-leave-and-other-absence/adverse-weather.pdf

    To provide guidance to staff in the event of a difficulty in attending work due to adverse/severe weather conditions.…

    File location:
    Staff > Annual leave and other absence
    Published date:
    20 August 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  18. Severance policy

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-severance/severance-policy.pdf

    To set out the University’s policy on the payment of compensation to staff on the termination of their employment (other than the ending of a fixed term contract/ redundancy/Voluntary Severance Early Retirement (VSER) situation).…

    File location:
    Staff > Employee relations > Severance
    Published date:
    25 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  19. Audio Visual Specification

    https://www.st-andrews.ac.uk/policy/information-technology-digital-standards/audio-visual-specification.pdf

    The University of St Andrews AV Standards are designed to afford the University reliable, performant and standards compliant audio visual infrastructure.…

    File location:
    Information technology > Digital standards
    Published date:
    6 September 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  20. Menopause

    https://www.st-andrews.ac.uk/policy/staff-health-and-well-being-menopause/menopause-guidance.pdf

    Raise awareness of menopause symptoms and provide a framework for requesting support in the workplace.…

    File location:
    Staff > Health and well-being > Menopause
    Published date:
    18 July 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  21. Retirement policy (fixed retirement age)

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-retirement/retirement-policy.pdf

    This policy sets out the basis for the University’s decision to have a fixed retirement age for all employees.…

    File location:
    Staff > Employee relations > Retirement
    Published date:
    22 April 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  22. Occupational health

    Password protected https://www.st-andrews.ac.uk/policy/health-and-safety/internal/occupational-health.pdf

    policy statement regarding the funciton of occupational health…

    File location:
    Health and safety
    Published date:
    1 September 2023
    Document type:
    Policy
    Scope (applies to):
    All staff

  23. Guidance for the use of Flexible Worker Assignments (Contract for Services)

    https://www.st-andrews.ac.uk/policy/staff-recruitment-flexible-workers/flexible_worker_guidance.pdf

    Provide information about the use of Flexible Worker Assignments.…

    File location:
    Staff > Recruitment > Flexible workers
    Published date:
    25 July 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  24. Financial Regulations

    https://www.st-andrews.ac.uk/policy/financial-matters-legal-regulations/financial-regulations.pdf

    Outline the Financial Control Framework in place at the University…

    File location:
    Financial matters > Legal regulations
    Published date:
    13 March 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  25. Agency workers

    https://www.st-andrews.ac.uk/policy/staff-recruitment-agency-workers/agency-worker.pdf

    Provides guidance on agency worker rights.…

    File location:
    Staff > Recruitment > Agency workers
    Published date:
    27 March 2023
    Document type:
    Guidance
    Scope (applies to):
    All staff

  26. Annual Academic Monitoring handbook

    https://www.st-andrews.ac.uk/policy/academic-policies-quality-and-standards/aam-handbook.pdf

    This handbook provides guidance on the academic monitoring process, including the AAM report, dialogues and the dissemination event.…

    File location:
    Academic policies > Quality and standards
    Published date:
    5 April 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  27. Salary sacrifice

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-retirement/salary-sacrifice.pdf

    Guidance on Salary Sacrifice for employees in the USS and S&LAS Pension Schemes.…

    File location:
    Staff > Employee relations > Retirement
    Published date:
    4 January 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  28. Stress policy

    https://www.st-andrews.ac.uk/policy/staff-health-and-well-being-mental-health/stress-policy.pdf

    Outlines the approach to the prevention and management of occupational stress throughout the University.…

    File location:
    Staff > Health and well-being > Mental health
    Published date:
    5 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  29. Apprentice, trainee & intern guidance

    https://www.st-andrews.ac.uk/policy/staff-recruitment/apprentice-trainee-intern-guidance.pdf

    These guidelines aim to set out a consistent approach to how the University recruits, engages with, supports and develops its apprentices, trainees and interns.…

    File location:
    Staff > Recruitment
    Published date:
    21 February 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  30. HR policy approval

    Password protected https://www.st-andrews.ac.uk/policy/staff/internal/hr-policy-approval-procedure.pdf

    Sets out the procedure to be followed when reviewing HR-related documentation including, polices, procedures and guidance notes.…

    File location:
    Staff
    Published date:
    22 August 2022
    Document type:
    Procedure
    Scope (applies to):
    All staff

  31. Discipline flowchart

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-conduct-management/discipline-flowchart.pdf

    To be referred to in cases where there are possible issues of misconduct.…

    File location:
    Staff > Employee relations > Conduct management
    Published date:
    5 July 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  32. Guidance for Investigation Managers

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-investigation/investigation-manager-guidance.pdf

    Guidance for Investigation Managers to…

    File location:
    Staff > Employee relations > Investigation
    Published date:
    5 July 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  33. Disciplinary

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-conduct-management/disciplinary-procedure.pdf

    To be referred to in cases where there are possible issues of misconduct.…

    File location:
    Staff > Employee relations > Conduct management
    Published date:
    5 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  34. Overtime policy

    https://www.st-andrews.ac.uk/policy/staff-pay-and-benefits-pay-rates-arrangements/overtime-policy.pdf

    Provide guidance to managers and employees on the operation of overtime.…

    File location:
    Staff > Pay and benefits > Pay rates arrangements
    Published date:
    25 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  35. Flexiquette guidance

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-flexible-working/flexiquette-guidelines.pdf

    Guidance developed following feedback provided in our All-staff survey on working in the context of Covid.…

    File location:
    Staff > Employee relations > Flexible working
    Published date:
    4 July 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  36. Grading review

    https://www.st-andrews.ac.uk/policy/staff-pay-and-benefits-job-evaluation/grading-review-policy.pdf

    Provides guidance on requesting a re-grading of a role due to a substantive change in role requirements.…

    File location:
    Staff > Pay and benefits > Job evaluation
    Published date:
    25 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  37. Home workspace equipment policy

    Password protected https://www.st-andrews.ac.uk/policy/safe-st-andrews/internal/home-workspace-equipment-policy.pdf

    This policy covers the provision of equipment to enable employees to work effectively from their home residence, either as part of a hybrid working arrangement, or during periods of enforced home working.…

    File location:
    Safe St Andrews
    Published date:
    5 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  38. Investigation: Meeting Format

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-investigation/investigation-meeting-structure.pdf

    Guidance for Investigation Managers to outline the recommended meeting format.…

    File location:
    Staff > Employee relations > Investigation
    Published date:
    5 July 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  39. Staff death protocol

    Password protected https://www.st-andrews.ac.uk/policy/staff-employee-relations-ill-health/internal/death-in-service.pdf

    This guidance outlines the actions to be taken when an employee dies in service.…

    File location:
    Staff > Employee relations > Ill health
    Published date:
    25 June 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  40. Copyright for teaching

    https://www.st-andrews.ac.uk/policy/library-and-museum-services/copyright-for-teaching.pdf

    This document helps you understand how to use copyright material legally in your teaching.…

    File location:
    Library and museum services
    Published date:
    19 May 2023
    Document type:
    Guidance
    Scope (applies to):
    All staff

  41. Travel Plan

    Password protected https://www.st-andrews.ac.uk/policy/estate-environmental-sustainability/internal/travel-plan.pdf

    To inform staff of the University’s travel plan…

    File location:
    Estate > Environmental sustainability
    Published date:
    8 September 2022
    Document type:
    Policy
    Scope (applies to):
    All staff

  42. Career break

    https://www.st-andrews.ac.uk/policy/staff-annual-leave-and-other-absence-career-break/career-break.pdf

    This policy has been developed to enable employees to request an extended period of unpaid time away from work in order to balance their career with other commitments, responsibilities and interests. …

    File location:
    Staff > Annual leave and other absence > Career break
    Published date:
    30 August 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  43. Inventory Management Policy

    https://www.st-andrews.ac.uk/policy/financial-matters-asset-management/inventory-management-policy.pdf

    To set out the University’s policy and approach to effective management of inventory stock within schools and units…

    File location:
    Financial matters > Asset management
    Published date:
    4 March 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  44. Grievance policy

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-resolving-workplace-disputes/grievance-policy.pdf

    This policy sets out the framework for raising, addressing and resolving concerns in the workplace.…

    File location:
    Staff > Employee relations > Resolving workplace disputes
    Published date:
    5 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  45. Starting salary policy

    https://www.st-andrews.ac.uk/policy/staff-pay-and-benefits-pay-rates-arrangements/starting-salary-policy.pdf

    Provides guidance on the new joiner salary process.…

    File location:
    Staff > Pay and benefits > Pay rates arrangements
    Published date:
    25 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  46. Process for transition from fellowship

    https://www.st-andrews.ac.uk/policy/staff-progression-and-development-promotion/fellowship-transition.pdf

    This document confirms the process from Fellowship to a standard appointment (usually as Lecturer or Reader).…

    File location:
    Staff > Progression and development > Promotion
    Published date:
    27 March 2024
    Document type:
    Procedure
    Scope (applies to):
    Academic staff

  47. Flexible working

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-flexible-working/flexible-working-policy.pdf

    Sets out how employees can request a change to their working arrangements…

    File location:
    Staff > Employee relations > Flexible working
    Published date:
    21 March 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  48. Disciplinary Hearing Panel: Guidance

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-conduct-management/disciplinary-panel-guidance.pdf

    Guidance for the disciplinary panel to conduct the disciplinary process from preparation through to conclusion.…

    File location:
    Staff > Employee relations > Conduct management
    Published date:
    5 July 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  49. Capability (poor performance): FAQs

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-performance-management/capability_performance_faqs.pdf

    Frequently asked questions for the employee and line manager.…

    File location:
    Staff > Employee relations > Performance management
    Published date:
    18 July 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  50. Gender-based violence (including Sexual Misconduct)

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-dignity-and-respect/gender-based-violence.pdf

    This policy sets out the procedure for raising and responding to disclosures of GBV and sexual misconduct.…

    File location:
    Staff > Employee relations > Dignity and respect
    Published date:
    4 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff

  51. Special leave

    https://www.st-andrews.ac.uk/policy/staff-annual-leave-and-other-absence-special-leave/special-leave.pdf

    The purpose of this policy is to provide guidance to employees when requesting time off for absences outlined in this policy.…

    File location:
    Staff > Annual leave and other absence > Special leave
    Published date:
    18 July 2024
    Document type:
    Policy
    Scope (applies to):
    All staff