Mandatory training for staff

Updated on: 25 February 2025

The University requires all new and current employees to complete training courses to meet legal requirements and mitigate potential risks.

Compliance of training is regularly checked to ensure reduced risk. Training must be completed to the following schedule:

  • New staff: when you start work with the University.
  • Every 2 years: Data Protection (GDPR), Information Security Essentials, Safeguarding and the Prevent Duty.
  • Every 5 years: Diversity in the Workplace, Unconscious Bias.

Reminders for training come from training coordinators and your manager.

The courses are available on different platforms; you will need to register on each one. Each course includes instructions and contact details for help if needed.

Employee mandatory training designation and approval policy (PDF)

Data Protection (GDPR)

Data Protection (GDPR) training is designed to make you aware of key data protection and privacy requirements and your responsibilities for protecting data while working at the University.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain a 70% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 2 years.

Initial registration

  1. Log into LearnUpon.
  2. Register your account, if you are a new user, with your University email address.
  3. Log in with your University email address and the password you have set for LearnUpon.
  4. Select Dashboard.
  5. Select Catalogue.
  6. Select General Data Protection Regulation (GDPR) from the list of courses.
  7. Select Enrol in Course.
  8. Select Yes.
  9. Select Start to start the course.

Refresher training

  1. Log into LearnUpon.
  2. Select Catalogue.
  3. This will show you the courses previously passed.
  4. Next to each course select the blue re-enrol button.
  5. A message may show on the screen (You are already enrolled in this course. Are you sure you want to enrol again), select yes.
  6. This will take you to the screen showing the courses you have enrolled on, select the blue start button for completion.

If you have any questions about the training or data protection in general, please contact the Information Assurance team at dataprot@st-andrews.ac.uk.

Diversity in the workplace

Diversity in the workplace training is designed to make you aware of the University’s responsibility to support an inclusive working and learning environment in line with the Equality Act (2010).

The training take approximately 60 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain a 60% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 5 years.

Initial registration

  1. Log into LearnUpon.
  2. Register your account, if you are a new user, with your University email address.
  3. Log in with your University email address and the password you have set for LearnUpon.
  4. Select Dashboard.
  5. Select Catalogue.
  6. Select Diversity in the workplace from the list of courses.
  7. Select Enrol in Course.
  8. Select Yes.
  9. Select Start to start the course.

Refresher training

  1. Log into LearnUpon.
  2. Select Catalogue.
  3. This will show you the courses previously passed.
  4. Next to each course select the blue re-enrol button.
  5. A message may show on the screen (You are already enrolled in this course. Are you sure you want to enrol again), select yes.
  6. This will take you to the screen showing the courses you have enrolled on, select the blue start button for completion.

If you have any questions about the training or equality, diversity, and inclusion in general, please contact the EDI Team at diversity@st-andrews.ac.uk.

Information Security Essentials

Information Security Essentials training is designed to make you aware of how to act safely and securely in the digital working world and provide you with awareness of how to protect yourself, others, and the University from cyber security threats.

The training takes approximately 45-60 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 2 years.

Initial registration

  1. Self enrol on the course (https://moody.st-andrews.ac.uk/moodle/course/view.php?id=5139).
  2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

  1. Log into Moodle.
  2. Under My Courses both should be showing on the list.
  3. Select the course title.
  4. Select the course title package.
  5. Select Start a new attempt and press the enter blue button for recompletion.

If you have any questions about the training or information security, please contact the IT Service Desk.

Recruitment and selection

Recruitment and selection training is designed to make you aware of the University’s processes and practices for undertaking fair, impartial, and robust recruitment of potential employees for a job within the University. The training provides awareness of how to avoid discrimination and unconscious bias within the recruitment process, and how to manage potential conflicts of interest.

The training take approximately 30 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 60% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 5 years.

Mandatory for recruitment panel members

  1. Log into LearnUpon.
  2. Register your account, if you are a new user, with your University email address.
  3. Log in with your University email address and the password you have set for LearnUpon.
  4. Select Dashboard.
  5. Select Catalogue.
  6. Select Recruitment and Selection from the list of courses.
  7. Select Enrol in Course.
  8. Select Yes.
  9. Select Start to start the course.

If you have any questions about the training or equality, diversity, and inclusion in general, please contact the EDI Team at diversity@st-andrews.ac.uk.

Safeguarding and the Prevent Duty

Safeguarding and the Prevent Duty is designed to make you aware of the University’s legal duties and responsibilities for the care, welfare, and the safeguarding of students and employees as set out by the ‘Prevent’ duty in The Counter-Terrorism and Security Act 2015.

Further information about the University’s duties and responsibilities in relation to Safeguarding and the Prevent Duty is available on the Safeguarding and the Prevent Duty policy.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 2 years.

Initial registration

  1. Self enrol on the course (https://moody.st-andrews.ac.uk/moodle/course/view.php?id=7151).
  2. Select Enrol me to self-enrol in the course and gain access to the training.

Refresher training

  1. Log into Moodle.
  2. Under My Courses both should be showing on the list.
  3. Select the course title.
  4. Select the course title package.
  5. Select Start a new attempt and press the enter blue button for recompletion.

If you have any questions about the training or information security, please contact the IT Service Desk.

Unconscious bias

Unconscious bias training is designed to make you aware of how your biases that inform your perceptions, actions, and decision-making, and what you can do to prevent unconscious bias from inappropriately affecting how you think, feel, and act.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 5 years.

Initial registration

  1. Log into LearnUpon.
  2. Register your account, if you are a new user, with your University email address.
  3. Log in with your University email address and the password you have set for LearnUpon.
  4. Select Dashboard.
  5. Select Catalogue.
  6. Select Unconcious bias from the list of courses.
  7. Select Enrol in Course.
  8. Select Yes.
  9. Select Start to start the course.

Refresher training

  1. Log into LearnUpon.
  2. Select Catalogue.
  3. This will show you the courses previously passed.
  4. Next to each course select the blue re-enrol button.
  5. A message may show on the screen (You are already enrolled in this course. Are you sure you want to enrol again), select yes.
  6. This will take you to the screen showing the courses you have enrolled on, select the blue start button for completion.

If you have any questions about the training or equality, diversity, and inclusion in general, please contact the EDI Team at diversity@st-andrews.ac.uk.

Guide category

University regulations