St Leonard's Associateship

• Applications

  Your application should be submitted following your viva voce examination but before your doctoral degree has been conferred and you have graduated from the University. Exceptions to this requirement will not be made under any circumstances. You can apply by completing the St Leonards Associateship Application form‌.

  You must include a letter of approval from your school's Director of Postgraduate Research.

• Eligibility

  You will be eligible to apply for associateship if you:

  1. Are matriculated as a doctoral student at the University of St Andrews and are due to be awarded a doctoral degree by the University.
  2. Have had your viva voce examination and been recommended for the award of a doctoral degree and are not required to make any corrections to your thesis, or, if you are required to make purely typographical corrections, you can apply for associateship immediately following your viva voce examination (if you are required to make minor corrections to be completed within three months you should apply for associateship once you have completed the corrections and your examiners have confirmed these are satisfactory).
  3. Have submitted the Library copy of your thesis.
  4. Can clearly articulate the academic and/or professional benefits that associateship would provide.
  5. Apply for associateship before your doctoral degree is conferred and you have graduated from the University.

  If you are required to resubmit your thesis within twelve months you will only be able to apply for associateship after you have resubmitted your thesis and have been recommended for the award of a doctoral degree.

  Applications will normally be considered only if you submitted your doctoral thesis for examination within the normal study period or within the writing-up continuation period. Applications from students who were given an extension of registration in which to complete their doctoral thesis may be considered where this has the support of the relevant Director of Postgraduate Research.

  You will not be eligible for associateship if you have been recommended for the award of a lower degree. Associateship is not open to students matriculated for a Masters degree, including MPhil and MRes degrees.

  Associateship is subject to the endorsement of the relevant Director of Postgraduate Research and the approval of the Assistant Vice-Principal (Provost).

• Access to School premises, services and facilities

  Associates do not have an automatic right of access to school premises. Access may be approved at the discretion of the relevant Head of School. If you wish to have access over the associateship term you should make a request directly to your Head of School. Requests should only be made once you have received written notice confirming that associateship has been conferred on you.

  Schools who wish to provide associates with access to school premises should inform Campus Card Services.

  Access to other University Services and Facilities 

  Associates will have access to the following University services and facilities:

  • University Library premises and specified resources, including borrowing permissions and access to inter-library loans 
  • University IT facilities, including a personal University account, Office 365 account, online file storage and Eduroam wi-fi in University premises 
  • International Education and Lifelong Learning (IELLI) events and resources (subject to availability of places)
  • University Careers Centre events and resources (subject to registration through Careers Connect)
  • University Sports Centre - subject to taking up community membership and paying the applicable subscription or paying the applicable per visit fee. 

  Associates will not be eligible to:

  • Attend events open only to University staff and/or students without the prior agreement of the event organiser(s)
  • Apply for funding, benefits, or other forms of support including office space open to University staff and/or students
  • Apply on the basis of associateship for exemption or reduction in local authority council tax assessment
  • Join the membership of the Students' Association. 

• Terms and Conditions

  Terms and Conditions

  The conferral of the status of St Leonard’s Associate is subject to acceptance of the below terms and conditions. The University reserves the right to amend these terms and conditions at any time.

  The University takes its obligations to protect personal information seriously. Personal data will be processed in accordance with the University's Privacy and Data Protection policy. 

  A list of current associates will be published on the Graduate School at St Leonard’s College website.  The Postgraduate Research Committee will annually receive a report on associateships conferred in the previous academic year.

  Conferral of Associateship and Associateship term

  • Associateship will be conferred subject to the eligibility of the candidate, the endorsement of the relevant Director of Postgraduate Research and the approval of the Provost.
  • Candidates will be given written notice of the outcome of their application for associateship. Conferral will commence as of the date of that notice. 
  • The associateship term will not exceed twelve months from the date of commencement. Applications to extend the associateship term or for a second associateship will not be considered.
  • The University reserves the right to terminate associateship at any time and for any reason prior to the end of the associateship term.
  • Associates may resign from associateship prior to the end of the associateship term by giving written notice to the Provost.
  • Associates will be deemed to have resigned from associateship if, prior to the end of the associateship term, they take up a substantive role within the University.
  • Associates must not engage in activities or actions likely to bring the University into disrepute.
  • Associates must not represent associateship as the holding of an academic appointment within the University nor use associateship for personal gain.

  Immigration Requirements 

  Associates are responsible for ensuring that they comply with applicable immigration requirements should they wish to remain in the UK following the submission of their doctoral thesis. Associateship does not confer the right to remain in the UK. 

  Other relevant policies 

  Associates must abide by the following University policies:

  • Equality, Diversity and Inclusion
  • Health and Safety  
  • Honour Code
  • IT Regulations
  • Library Regulations
    
  • Saints Sport Terms and Conditions

  Please also see the University's page on Policies, procedures and guidance for further information.

• Declaring Criminal Proceedings

  The University aims to maintain a safe environment for students and takes appropriate steps to protect all members of the University community. Applicants must inform the University if they:

  • have any relevant, unspent criminal convictions in any country
  • are under investigation by the Police
  • are the subject of criminal proceedings

  This information will be used to undertake a risk assessment to understand if any mitigating measures need to be put in place during the associateship term. This will also allow the University to put appropriate support in place. Where this cannot be put in place the University may withdraw an associateship.