Conference planning for postgraduates

Audience: PG research

Date: Thursday 7 March 2024

Times: 09.30 to 12.30

Programme: GRADskills

Key details: This workshop will run in person. Design, management, finance, online tools, marketing, sponsorship, and post-event actions.

Target audience

Research postgraduates in any discipline

Course mapped to

Vitae's Researcher Development Framework domains: D1 (Working with others), D3 (Engagement and impact)

Course information

PLEASE NOTE: This workshop will run in person.  If you are no longer able to attend, please cancel your place at least two working days before so that we can allow others onto the course.

This GRADskills workshop is designed specifically for researchers who are interested in planning events, workshops or conferences. Organising and managing a conference gives researchers the opportunity to boost their profile, develop new skills and to meet other academics in their field. The skills and knowledge that are developed can be used in a variety of roles and careers outside academia too.

In order to deliver a high quality event it is crucial that organisers execute a sequence of well-planned actions in advance, leaving plenty of time to solve any problems that arise unexpectedly. This workshop will encourage participants to plan their event so as to maximise impact and attract delegates. It will cover event planning and design, management, finance, venues, online tools, marketing and promotion, attracting sponsorship and post-event actions. The content is taught via short lectures, demonstrations of free online tools and interactive group exercises, in addition to the instructor’s own experience. Participants are encouraged to share their own event ideas throughout.

Aims and objectives

At the end of this workshop participants should be able to:

  • Explain how to organise and manage a conference or event
  • Describe the key elements of planning an event and the challenges that can arise
  • Use the collaborative Electv conference planning tool to plan and organise their own event.


Dr Joanna Young


Gateway, Seminar 4 & 5

Course provider