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University voicemail system

Using Voicemail

A mail box must be requested from the Telephone Office before carrying out the procedure outlined below.

Entering your voicemail box for the first time

  1. Dial 5000. At the prompt for the USER ID enter your extension number followed by the # key 
  2. At the prompt for the PIN enter 0000 (four zeros - default security PIN)
  3. You will now be taken through the voicemail tutorial, to set up your mailbox. 
  4. When you have correctly set up your mailbox Staff should notify the Telephone Office ( so that we may invoke a "divert to voicemail" for your extension. Only contact the Telephone Office directly if you experience problems.

Managing your mailbox.

Once the mail box is set up limited aspects can be directly controlled by the user (without reference to the telephone office) including resetting your PIN.  Remember your user ID is your extension number

How to access your voicemail box

Via your own internal extension: Dial extension 5000 and follow the prompts.  

Via another extension (without VM): Dial extension 5000, enter your user ID (extn number) when prompted and follow the instructions

Via another extension (with VM): Dial extension 5000, wait for the first prompt, press #or *. You will hear the message "the details you have entered are incorrect please enter your user ID (extn number) when followed by # then follow the prompts.

Via an external line: Dial +44 (0) 1334 465000. and follow the prompts.

To change your voicemail greeting (perhaps for a temporary greeting) :

After accessing your mailbox Press 5 and follow the prompts. 

How voicemail works

Your phone will divert to voicemail after approx 5 rings if unanswered, and immediately if you are on the phone. A Message Waiting Indicator (interrupted dial tone) or a digital telephone screen will show "message waiting" when you have new messages. To set your phone to go straight to your mailbox key * 2 * 5000 #. To remove key # 2 #.
Messages will be retained for 21 days before being automatically deleted.

Voicemail messages are automatically date and time "stamped" and this information is given before you hear the message.
There is NO requirement to Press 1 to listen to messages.


Telephone Office

Old Union
79 North Street
St Andrews
KY16 9AJ
Scotland, United Kingdom

Tel: 01334 462100