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Wellcome Trust

Wellcome Trust logo‌The Wellcome Trust expects researchers it funds to properly manage and, where possible, share valuable research data. Wellcome’s aim is “to maximise the availability of research data with as few restrictions as possible”.

This applies to all researchers in receipt of or applying for funding from the Wellcome Trust’s biomedical sciences and medical humanities funding streams.

‌Complete a Data Management and Sharing Plan for Wellcome Trust

This link will take you through to DMPonline, a tool developed by the DCC (Digital Curation Centre) to help you write DMPs. You will need to create an account and link it to your University credentials if you have not already done so.

Once successfully logged into DMPonline, select Wellcome Trust when asked for your Funder,  tick the DCC guidance box and click Create Plan to get started.

This quick guide will help you find your way around DMPonline: Getting Started with DMPonline (PDF, 2,278 KB)

Data Management and Sharing Plan

The Wellcome Trust asks you to create a Plan which is proportionate, both to the scale of the datasets generated and their likely value to the research community. This should be submitted in the Main Application section of the eGrants application system.

Your Data Management and Sharing Plan should demonstrate how you expect to fulfil your research data management responsibilities, identify any obstacles to doing so and describe the measures you will take to meet these challenges. Your Plan can also help to justify any funding required to carry out your data management activities. The Wellcome Trust requires applicants to address the following questions:

  • What data outputs will your research generate and what data will have value to other researchers?
  • When will you share the data?
  • Where will you make the data available?
  • How will other researchers be able to access the data?
  • Are any limits to data sharing required; for example, to either safeguard research participants or to gain appropriate intellectual property protection?
  • How will you ensure that key datasets are preserved to ensure their long-term value?
  • What resources will you require to deliver your plan?
If you receive an excellent overall assessment for your Data Management and Sharing Plan from Wellcome Trust, we would appreciate if you could share with the Research Data team (email research-data@st-andrews.ac.uk) as a good example for a Wellcome Trust plan. We will fully acknowledge your permission to share, and access will be restricted to University users.

Expectations of particular note

  • All funded researchers have a responsibility to “maximise the availability of research data with as few restrictions as possible”.
  • It is the responsibility of the applicant to identify appropriate data repositories and then to deposit data into one of them to allow sharing. This should be done in a timely manner and before any research outputs which cite the data are published.
  • Data should be maintained securely for a minimum of 10 years.
  • As an absolute minimum, researchers should make relevant data available to others on publication of their research, however opportunities for timely and responsible pre-publication sharing of data should also be maximised.
  • A limited and defined period of exclusive data use is reasonable.
  • Any published outputs must include a reference to underlying datasets. The default expectation is that these datasets will be available for research validation purposes. If you know that this will not be the case, your reasons must be given within your Data Management and Sharing Plan.

The Trust's Guidelines on Good Research Practice provide details of the standards of research conduct expected of funded researchers. Compliance with the Data Management and Sharing Policy and Statement on Open Access of Research Outputs is monitored.

 


Where should I deposit my data at the end of the project?

Data should be archived in recognised data repositories where these exist for particular data types, unless there is a compelling reason not to do so:


Policy


Help with costs

  • The Wellcome Trust will review any costs associated with delivering the data management and sharing plan as part of the funding decision. These dedicated costs should be outlined and justified in the Data Management and Sharing Plan.
  • The Wellcome Trust will consider the need for additional specialist staff or skills training to enable effective management, preservation, and sharing of data. It will also consider the need for access to appropriate computational facilities to manage, store and analyse data.

More information on costing Research Data Management can be found here.

 

Institutions are to decide whether they are prepared to use funds for any page charges or other publishing fees. Such funds could be part of an institution’s indirect costs under the full economic costing regime.
 
No explicit statement is made regarding the AHRC's willingness to support data management and sharing costs. However, the Techncial Appendix asks how required hardware, software and relevant technical expertise, support and training will be acquired, suggesting that appropriate costs may be budgeted in to grant applications.
- See more at: http://www.dcc.ac.uk/resources/policy-and-legal/research-funding-policies/ahrc#sthash.HunStyzb.dpuf
Institutions are to decide whether they are prepared to use funds for any page charges or other publishing fees. Such funds could be part of an institution’s indirect costs under the full economic costing regime.
 
No explicit statement is made regarding the AHRC's willingness to support data management and sharing costs. However, the Techncial Appendix asks how required hardware, software and relevant technical expertise, support and training will be acquired, suggesting that appropriate costs may be budgeted in to grant applications.
- See more at: http://www.dcc.ac.uk/resources/policy-and-legal/research-funding-policies/ahrc#sthash.HunStyzb.dpuf

Further help

You can book a meeting with the Research Data team who are happy to help you to formulate a Wellcome Trust- or project-specific approach to data management and can help you create your Wellcome Trust Data Management and Sharing Plan. We also provide some University guides for Wellcome Trustfunding applicants (see the right hand side of this page).


More Information

Contact

Research Data team

University of St Andrews Library
North Street
St Andrews
Fife
KY16 9TR
Scotland, United Kingdom

Tel: (01334) 462343