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EPSRC (Engineering and Physical Sciences Research Council)

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The EPSRC's Policy Framework on Research Data sets out nine expectations concerning the management and provision of access to EPSRC-funded research data.

The University is required to comply with EPSRC’s Policy Framework by 1st May 2015 and is developing policies and processes to assist you in meeting the underlying requirements of each expectation. While much of the emphasis is on the responsibilities of the University, there are also implications for you that need to be taken into consideration, from the initial grant application through to the end of the project and ten years or more beyond.‌

Complete a DMP for EPSRC

This link will take you through to DMPonline, a tool developed by the DCC (Digital Curation Centre) to help you write DMPs. You will need to create an account and link it to your University credentials if you have not already done so.

Once successfully logged into DMPonline, select Engineering and Physical Sciences Research Council when asked,  tick the DCC guidance box and click Create Plan to get started.

Further guidance is provided for each section, but please do get in touch at research-data@st-andrews.ac.uk if you need any help.

This quick guide will help you find your way around DMPonline: Getting Started with DMPonline (PDF, 2,278 KB)

Data Management Plan

EPSRC do not require a DMP to be submitted with the grant application, but "... do require one to be in place".


Expectations of particular note

  • Research data should be made as widely and freely available as possible in "a timely and responsible manner", subject to legal, ethical and commercial constraints.
  • Published research papers must include a short statement describing how and on what terms any supporting research data may be accessed.
  • Ensure that information (appropriately structured metadata) describing your research data is published within 12 months of the data being generated. Digital data should be assigned a persistent identifier such as a DOI (digital object identifier).
  • Where access to the data is restricted, include the reasons in your published metadata. Whilst the reuse and sharing of data is encouraged by the EPSRC, it is recognised that there may be legal, ethical or commercial constraints on the release of particular research data. The EPSRC will expect you to provide justification for limiting access and explain how, and by whom this restricted access will be managed.
  • Research data must be securely preserved for at least 10 years after any privileged access period expires.
  • Whilst the University and EPSRC expect that all research data of potential long-term value should be preserved and made publicly available, priority should be given to data underpinning publications or other research outputs.
  • Direct costs associated with all aspects of research data management are eligible research grant costs.
  • The EPSRC will monitor compliance on a case-by-case basis. If it appears that proper sharing of data is being obstructed, it reserves the right to impose appropriate sanctions.

EPSRC data policy


Help with costs

  • As with all RCUK Research Councils, all costs associated with research data management are eligible expenditure of research grant funds.
  • The EPSRC believes that it is reasonable and appropriate to use public funds to support the associated data management costs of a project.
The EPSRC believes that it is reasonable and appropriate to use public funds to support the associated data management costs. It therefore expects research organisations to make provision from within public research funding received, making use of both direct and indirect funding streams as appropriate. - See more at: http://www.dcc.ac.uk/resources/policy-and-legal/research-funding-policies/epsrc#sthash.s4oSp5hc.dpuf

More information on costing Research Data Management can be found here.

 

Institutions are to decide whether they are prepared to use funds for any page charges or other publishing fees. Such funds could be part of an institution’s indirect costs under the full economic costing regime.
 
No explicit statement is made regarding the AHRC's willingness to support data management and sharing costs. However, the Techncial Appendix asks how required hardware, software and relevant technical expertise, support and training will be acquired, suggesting that appropriate costs may be budgeted in to grant applications.
- See more at: http://www.dcc.ac.uk/resources/policy-and-legal/research-funding-policies/ahrc#sthash.HunStyzb.dpuf
Institutions are to decide whether they are prepared to use funds for any page charges or other publishing fees. Such funds could be part of an institution’s indirect costs under the full economic costing regime.
 
No explicit statement is made regarding the AHRC's willingness to support data management and sharing costs. However, the Techncial Appendix asks how required hardware, software and relevant technical expertise, support and training will be acquired, suggesting that appropriate costs may be budgeted in to grant applications.
- See more at: http://www.dcc.ac.uk/resources/policy-and-legal/research-funding-policies/ahrc#sthash.HunStyzb.dpuf

Further help

You can book a meeting with the Research Data team who are happy to help you to formulate an EPSRC- or project-specific approach to data management and can help you create your EPSRC Data Management Plan. We also provide some University guides for EPSRC funding applicants (see the right hand side of this page), which are intended as complementary to EPSRC’s own guidance.


More Information

Contact

Research Data team

University of St Andrews Library
North Street
St Andrews
Fife
KY16 9TR
Scotland, United Kingdom

Tel: (01334) 462343