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Points Based System - Responsibilities

All Schools and Units have a responsibility to ensure that every employee, and every migrant visitor, however brief the visit, is properly entitled to work in, and/or participate in the activities of, the University.  Human Resources will predominately be involved in the checking of documents but do, on occasions, require the assistances from Schools and Units

It is essential that the University complies with immigration legislation, and with the policies and regulations of the UKVI.

Human Resources

In order to ensure our responsibilities with regard to the UKVI are met, Human Resources will:

  • Ensure that all vacancies are advertised in line with Resident Labour Market Test.
  • Liaise with the migrant and the PI/Manager in order to gather the necessary information to complete the Certificate of Sponsorship application.
  • Manage the University's allocation of Unrestricted Certificates of Sponsorship.
  • Apply to the UKVI for Restricted Certificates of Sponsorship on behalf of non-EEA migrants based outside the UK.
  • Advise the migrant of the Certificate of Sponsorship number once it has been assigned and advise them to apply for their entry clearance/permission to work.
  • Retain full records relating to sponsored migrant.
  • Report any information about sponsored migrants to the UKVI in line with immigration regulations.


The migrant will have responsibility for the following:

  • Providing HR with all the necessary personal information to enable the completion of the Certificate of Sponsorship.
  • Apply for their visa as required in order to work or continue working at the University
  • Once in St Andrews, keeping HR informed of any changes to their home address, telephone number or immigration status.
  • Comply with all the conditions of your visa
  • Inform the University of any absences from work
  • If required register with the Police; this will be stated to your visa
  • Not claim any public funds
  • Reporting to HR on their arrival in St Andrews in order that copies of their passport and visa can be taken.


As part of the University’s responsibilities School and Units must:

  • Provide HR with shortlist and feedback notes all candidates
  • Discuss immigration options with Human Recourses for visitors and staff, if required
  • Managers must also inform HR;
    • If the migrant does not turn up for their first day of work
    • If the migrant is absent for more than 10 working days with permission
    • If the migrant leaves their employment and include details of any new employer, if known
    • If you suspect the migrant is breaching the conditions of their leave
    • If you suspect that the migrant is engaged in terrorism or other criminal activities.


Human Resources

Cameron Little
The Old Burgh School
Abbey Walk

St Andrews
KY16 9LB
Scotland, United Kingdom

Tel: +44 (0) 1334 462497
Fax:+44 (0) 1334 462570