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Pay rates and arrangements for hourly paid teaching staff (including PGR Tutors)

  1. Introduction
  2. Type of contract
  3. Grading
  4. How many hours to pay?
  5. Payment process
  6. Appendices

1. Introduction

In line with the Framework Agreement, the remuneration of hourly paid staff has been reviewed in order to modernise/streamline arrangements, introduce consistency across the University and ensure that we are meeting our obligations in terms of equal pay for work of equal value. This document relates to payment arrangements for hourly paid casual teaching staff and has been updated in consulation with the Proctor's Office. 

1.1 Who is covered by this document?

Hourly paid casual demonstrators, tutors and lecturers.

It also covers research staff teaching in excess of 24 hours per year in line with the Guidance on Payment of Research (Postdoctoral) Staff who Teach

This document does not cover students on scholarships which involve some developmental work experience or where teaching is set against a fee. Due account must be taken of the appropriate hourly rate of pay in order to ensure that such students are not disadvantaged in agreeing to a fees package in exchange for tutoring/demonstrating work. Further information on scholarships can be found here.

2. Type of contract

When recruiting staff, consideration should be given to the most appropriate contractual arrangement in relation to hours, duration and number of contracts already/previously held by the employee. Hourly paid workers undertaking short-term or ad-hoc work will be placed on an appropriate flexible arrangement (currently casual or bank worker arrangements) depending on the length of contract and nature of hours worked  (see Employing Casual Staff).  If you are in doubt as to which contract to issue, please seek advice from Human Resources (email: humres@st-andrews.ac.uk, tel: 3096).

3. Grading

The four main hourly paid casual teaching posts have been subject to the HERA process to establish the appropriate grading and hence rate of pay. The generic job descriptions for these positions can be found in Appendix 2, with the rates of pay per job type being detailed in Appendix 1. It is expected that the majority of hourly paid casual teaching posts can be matched to these profiles.

If there is any doubt about which job description to use or it is felt that none of these accurately describe an individual post, please contact the HERA team (email: hera@st-andrews.ac.uk; tel: 1650).

4. How many hours to pay?

Hourly paid staff should be paid for the number of hours they are expected to work in order to undertake the demonstrating/tutoring/lecturing to a satisfactory standard. This includes being paid appropriate time for preparation, marking, attending meetings/training sessions and holding office hours. Payment will only be made for work that is required and approved by the Head of School.

The following table indicates the typical amount of time expected to be worked on a range of common teaching activities. This is intended for guidance only as it is recognised that the requirements may vary depending on the nature of the work and local circumstances. Where payments do vary significantly from the guidance give below, justification for this should be provided by the Head of School/Unit along with the timesheet.

Type of workGradeHours paidComments
Demonstrating 4 or 5 depending on whether assisting or leading a demonstration or workshop Up to 1 hour preparation per 1 hour contact time

Preparation time would only be paid for the first session delivery. Subsequent repeat sessions would be covered by the initial preparation and only contact time should be claimed.

Longer labs may not require an hour’s preparation per hour contact time.

Tutoring

(Model A)

5 1 hour preparation per 1 hour tutorial

This model should be used where the hourly-paid Tutor is familiar with the general focus of the material and has received appropriate instruction or outline guidance in how to proceed.

Preparation time would only be paid for the first session delivery. Subsequent repeat sessions would be covered by the initial preparation and only contact time should be claimed. 

Tutoring

(Model B)

5 3 hours preparation per 1 hour tutorial

This model should be used when two or more of the following conditions apply:

(i) the hourly-paid Tutor is asked to engage substantively with material with which they are not expected to be familiar;

(ii) the guidance that can be provided for the tutorial work is necessarily very limited;

(iii) the hourly-paid Tutor is undertaking their first tutorial work for that module. 

Preparation time would only be paid for the first session delivery. Subsequent repeat sessions would be covered by the initial preparation and only contact time should be claimed.

This model may not apply in the context of a clearly established professional development/mentoring arrangement.  

Lecturing* 6 3 hours preparation (minimum) per 1 hour lecture

Writing original material or extensive rewrites may require more preparation time.

The amount of preparation is likely to decrease for repeat delivery of the same lecture or for presenting a pre-prepared lecture.

Marking 

(Band A)

5 or 6

For marking and feedback carried out individually, typically:

Reading 3000 words per hour or its equivalent

This band is recommended for assignments where each student is expected to submit a bespoke piece of work eg an essay or an extended scientific report whose topic is chosen by the student. 

Each student’s submission would be unique and marking and feedback would require significant subject-specific knowledge and interpretation.

Marking

(Band B)

5 or 6

For marking and feedback carried out individually, typically:

Reading 4000 words per hour or its equivalent 

This band is recommended for assignments where each student is expected to submit a piece of work where outline model answers or a set of specific grading criteria are available eg an essay whose topic was chosen by a student from a specific set of topics or a laboratory report where guidance on format has been provided to the student. 

Submissions would be similar in form and marking and feedback would require some specific knowledge and interpretation. 

Marking 

(Band C)

5 or 6 

For marking and feedback carried out individually, typically:

Reading 5000 words per hour or its equivalent

This band is recommended for assignments where each student is expected to submit a piece of work where a specific set of model answers are provided eg a short answer assignment or a laboratory report where the student is provided with a short pro forma document to complete. 

Submissions would be very similar in form and marking and feedback would require only the use of the model answers provided.  
Office hours, meeting attendance etc 4, 5 or 6 Time for the meeting itself Additional time should be paid for any significant preparation required, e.g. for production of papers.

*Generally postgraduate students would not be expected to deliver full lectures or deliver honours or Masters level teaching unless in exceptional circumstances.

Marking example 1: 30 band B assessments of 2,000 words each = 30 x 0.5 = 15 hours

Marking example 2: 5 x band A assessments of 4,000 words each = 5 x 1.25 = 7.5 hours

Marking example 3: 10 x band C assessments of 3,000 words each = 10 x 0.6 = 6 hours

5. Payment process

Hours to pay’ should be collated in one master spreadsheet and issued to Salaries on a monthly basis.

 

Updated September 2018

Appendices