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Pay rates and arrangements for hourly paid casual teaching staff

  1. Introduction
  2. Type of contract
  3. Grading
  4. How many hours to pay?
  5. Payment process
  6. Appendices

1. Introduction

In line with the Framework Agreement, the remuneration of hourly paid staff has been reviewed in order to modernise/streamline arrangements, introduce consistency across the University and ensure that we are meeting our obligations in terms of equal pay for work of equal value. This document relates to payment arrangements for hourly paid casual teaching staff.

1.1 Who is covered by this document?

Hourly paid casual demonstrators, tutors and lecturers.

This document does not cover students on scholarships which involve some developmental work experience or where teaching is set against a fee. Due account must be taken of the appropriate hourly rate of pay in order to ensure that such students are not disadvantaged in agreeing to a fees package in exchange for tutoring/demonstrating work. Further information on scholarships can be found.

2. Type of contract

When recruiting staff, consideration should be given to the most appropriate contractual arrangement in relation to hours, duration and number of contracts already/previously held by the employee. Hourly paid workers undertaking short-term or ad-hoc work will typically be placed on a casual or bank worker contract depending on the length of contract and nature of hours worked  (see Employing Casual Staff).  If you are in doubt as to which contract to issue, please seek advice from Human Resources (email:, tel: 3096).

3. Grading

The four main hourly paid casual teaching posts have been subject to the HERA process to establish the appropriate grading and hence rate of pay. The generic job descriptions for these positions can be found in Appendix 2, with the rates of pay per job type being detailed in Appendix 1. It is expected that the majority of hourly paid casual teaching posts can be matched to these profiles.

If there is any doubt about which job description to use or it is felt that none of these accurately describe an individual post, please contact the HERA team (email:; tel: 1650).

4. How many hours to pay?

Hourly paid staff should be paid for the number of hours they are expected to work in order to undertake the demonstrating/tutoring/lecturing to a satisfactory standard. This includes being paid appropriate time for preparation, marking, attending meetings/training sessions and holding office hours. Payment will only be made for work that is required and approved by the Head of School.

The following table indicates the typical amount of time expected to be worked on a range of common teaching activities. This is intended for guidance only as it is recognised that the requirements may vary depending on the nature of the work and local circumstances. Where payments do vary significantly from the guidance give below, justification for this should be provided by the Head of School/Unit along with the timesheet.

Type of workGradeHours paidComments
Demonstrating 4 or 5 depending on whether assisting or leading a demonstration or workshop Up to 1 hour preparation per 1 hour contact time

Preparation time would only be paid for the first session delivery. Subsequent repeat sessions would be covered by the initial preparation and only contact time should be claimed.

Longer labs may not require an hour’s preparation per hour contact time.

Tutoring 5 1 hour preparation per 1 hour tutorial As above.
Lecturing* 6 3 hours preparation (minimum) per 1 hour lecture

Writing original material or extensive rewrites may require more preparation time.

The amount of preparation is likely to decrease for repeat delivery of the same lecture or for presenting a pre-prepared lecture.

Marking (including exam marking) 5 or 6

For marking and feedback carried out individually, typically:

1 hour for around 4500 words-worth of coursework or equivalent eg 1 hour for 3 × 1500 word essays
2 hours for a 9000 word project

This may vary between disciplines, other forms of assessment and different levels of academic work eg marking of lab work or scientific based assessments, which should be agreed in advance with the School.

Marking may be carried out collectively in a meeting, in which case the guidance on ‘Meeting Attendance’ below may apply.

It is expected that marking by hourly paid casual staff will be monitored by the Module Coordinator or other appointed person within the School.

Office hours, meeting attendance etc 4, 5 or 6 Time for the meeting itself Additional time should be paid for any significant preparation required, e.g. for production of papers.

*Generally postgraduate students would not be expected to deliver full lectures unless in exceptional circumstances.

5. Payment process

In order to help streamline the processing of hourly-paid casual teaching work, and to ensure that the relevant information is being provided on the breakdown of teaching-related activities, the pay arrangements for casual teaching staff have been revised. Therefore, rather than numerous timesheets being issued to Salaries, ‘hours to pay’ should be collated in one master spreadsheet and issued to Salaries on a monthly basis.