Foreign Payments

Accounts Payable are responsible for processing all foreign currency payments. The same regulations apply to any foreign invoices or expense claims as with GBP payments - i.e. the document must be an Invoice, must be made out to 'University of St Andrews' and must be authorised.

Accounts Payable will make the decision as to how to process payment depending on the information provided by the payee. 

For most foreign transfers there is a £5 transfer fee which will be automatically charged to the same cost centre as the invoice. For payments to individuals the charge will be deducted from the amount being sent unless a specific request is made otherwise.

Please note that the University has no control over the amount that may be charged by a recipient bank and so the amount received could differ.

Payment Runs

Foreign currency payment runs are sent every second Thursday. Payments can take up to a week to reach the recipients depending on the currency paid and the country the funds are being sent to.

Any invoices to be included on the fortnightly payment run must be received by Accounts Payable at least 3 days prior to the date of the payment run. This relates to vendors already set up on APTOS.

Payment dates from March 2023 to September 2023:

• 23/03/2023
• 06/04/2023
• 20/04/2023
• 04/05/2023
• 18/05/2023
• 01/06/2023
• 15/06/2023
• 29/06/2023
• 13/07/2023
• 27/07/2023
• 10/08/2023
• 24/08/2023

Future payment dates may be subject to change and will be confirmed in line with the University's Holidays and Financial Year End arrangements.

If you have any questions regarding foreign currency payments please contact the Accounts Payable team on +44 (0)1334 46 3094 or email accpay@st-andrews.ac.uk