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University Corporate Cards

Applying for a University Corporate Card

University Corporate Visa Cards should be used predominately for travel, expenses and entertaining whilst on University business, and may also be used for urgent unforeseen travel requirements where it has not been possible to use the University's travel provider - DP&L Travel Management (in line with the Travel Policy), see Travel Policy (PDF, 621 KB)

They may also be used for purchases where a supplier account does not exist on Aptos and there is no repeat business with this supplier.  In case of ongoing demand please raise a new vendor request form.

Card applications need to be authorised by Procurement.  Please go to the Procurement Web Page where you can download the necessary forms and the application process is explained in full detail.

The approved application will then be submitted to Financial Accounts and a card will be ordered from the bank. The cardholder will be contacted by a member of Financial Accounts staff when the card and PIN number have been received.  The member of staff will be required to collect the card in person from the Finance office and must bring their staff id card for identification. 

Please note that your home address will be requested on the Corporate Card Application Form and the bank may use this to run a credit check before issuing your card.

Card applications normally take 7 -10 working days to be processed once sent to the Royal Bank of Scotland.

Compliance

Before you start using your card you must make sure that you are familiar with the Corporate Card Policy (PDF, 272 KB) which is designed to ensure that members of staff comply with University Policies and Procedures.

Travelling Abroad

If you are intending to use your University Corporate Card abroad we advise that you check your monthly limit before travelling to ensure you have sufficient funds available.   RBS have advised that they do not require to be notified of your intention to travel abroad.

If you encounter any problems using your card whilst abroad please call the International helpline 00 44 1268 508 020 (available 24/7).

Personal Purchases

If you use your Corporate Card to purchase goods/services which are for personal use in error you must arrange to reimburse the University for this immediately.  Please note that you will have to add VAT at the rate of 20% to any refund.

Please send any questions regarding Corporate Cards to creditcards@st-andrews.ac.uk.

Contact

Financial Accounts

The Old Burgh School
Abbey Walk
St Andrews
Fife
KY16 9LB
Scotland, United Kingdom

Tel: 01334 462519
Fax:01334 462535

Resources

Forms