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HR Self Service - User Guides

Here you will find guides to the various modules within HR Self Service.


Staff expenses provides a fully online and paperless process for staff to claim expenses.

Expenses - Making a claim (PDF, 743 KB)

Expenses – Authorising a claim (PDF, 567 KB)

Expenses - Saved forms and claim history (Coming soon)

Expenses - Research Grant claims (PDF, 801 KB)

Expenses - Advance claims (Coming soon)


Sickness forms in HR Self Service give managers a quick way to notify HR when a member of their team is off sick and for the member of staff to notify us when they return to work.  

Sickness - Report sickness (for Managers) (PDF, 510 KB)

Sickness - Report sickness (for Superusers) (PDF, 423 KB)

Sickness - Return to work form (PDF, 302 KB)

Sickness - Authorising a return to work form (Coming soon)

Sickness - Your history (Coming soon)

Annual Leave

Annual leave provides a quick and easy way to request annual leave along with providing both the member of staff and manager with an overview of leave taken.

Annual Leave - Quick Start (PDF, 439 KB)

Annual Leave - Calendar and History (PDF, 283 KB)

Annual Leave - Extra Hours (PDF, 271 KB)

Annual Leave - Authorising annual leave (Coming soon)

Annual Leave - Out of hour staff (PDF, 255 KB)

HR Forms

Coming soon


Coming soon

Personal Details

Coming soon

Task Centre

Coming soon

Manager Dashboard

Coming soon


HR Data and Systems

Human Resources
University of St Andrews
Old Burgh School

Abbey Walk
St Andrews
KY16 9LB
Scotland, United Kingdom