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Wellcome Trust

In this section:

The Wellcome Trust expects researchers it funds to properly manage and, where possible, share valuable research data. The Trust's aim is “to maximise the availability of research data with as few restrictions as possible”.

This applies to all researchers in receipt of or applying for funding from the Wellcome Trust’s Biomedical Sciences and Medical Humanities funding streams.


Expectations of particular note

  • All funded researchers have a responsibility to “maximise the availability of research data, software and materials with as few restrictions as possible”.
  • In cases of research generating data, software or materials with value as a resource for others in academia or industry, applicants will need to include an outputs management plan explaining their approach to managing and sharing.
  • As an absolute minimum, researchers should make relevant data available to others on publication of their research, as well as any original software that is required to view datasets or to replicate analyses. Opportunities for timely and responsible pre-publication sharing of data should also be maximised.
  • A limited and defined period of exclusive data use is reasonable.
  • It is the responsibility of the applicant to identify appropriate data repositories and then to deposit data into one of them to allow sharing. The Wellcome Trust provides a list of available data repositories.
  • Any published outputs must include a reference to underlying datasets. The default expectation is that these datasets will be available for research validation purposes. If you know that this will not be the case, your reasons must be given within your outputs management plan.
  • Data should be maintained securely for a minimum of 10 years.

The Trust's Guidelines on Good Research Practice provide details of the standards of research conduct expected of funded researchers. Compliance with the Policy on data, software and materials management and sharing and Statement on Open Access of Research Outputs is monitored.

Outputs management plan

The Wellcome Trust asks you to create a plan that is proportionate, both to the scale of the datasets generated and their likely value to the research community. This should be submitted in the main application section of the grant management system

Your outputs management plan should demonstrate how you expect to fulfil your research data management responsibilities, identify any obstacles to doing so and describe the measures you will take to meet these challenges. Your plan can also help to justify any funding required to carry out your data management activities. The Wellcome Trust requires applicants to address the following questions:

  • What data and software outputs will your research generate and what data and software will have value to other researchers?
  • When will you share the data and software?
  • Where will you make the data and software available?
  • How will other researchers be able to access the data and software?
  • Are any limits to data sharing required; for example, to safeguard research participants or to gain appropriate intellectual property protection?
  • How will you ensure that key datasets and software are preserved to ensure their long-term value?
  • Will any IP be generated by your research? How will it be protected? How will it be used to achieve health benefits?
  • What resources will you require to deliver your plan?

For more details, check the Wellcome Trust guidance on outputs management plans.

You can write your outputs management plan by using a template for the Wellcome Trust data management plan provided by DMPonline, an online tool that provides funders' templates and guidance. We can help you writing your plan or simply review it before submission; please, allow enough time for consultation.

If you receive an excellent overall assessment for your data management plan, we would appreciate if you could share it with the Research Data Management team as a good example of a Wellcome Tryst outputs management plan for use within the University. We will fully acknowledge your permission to share, and access will be restricted to University users.

Research data management costs

  • The Wellcome Trust will review any costs associated with delivering the outputs management plan as part of the funding decision. These dedicated costs should be outlined and justified in the outputs management plan.
  • The Wellcome Trust will consider the need for additional specialist staff or skills training to enable effective management, preservation, and sharing of data. It will also consider the need for access to appropriate computational facilities to manage, store and analyse data.

More information on costing Research data management can be found in the section on costing of research data.


We can help you understand and meet the Wellcome Trust requirements on research data, from writing the DMP to sharing your data. Simply contact us at any time, or come and see us during our open office hours, every Wednesday from 2pm to 4pm.    

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