Coronavirus information and guidance

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  1. Smart working

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-flexible-working/smart-working.pdf

    Provides information on the University’s Smart Working practices.

  2. Gender-based violence (including Sexual Misconduct)

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-dignity-and-respect/gender-based-violence.pdf

    This policy sets out the procedure for raising and responding to disclosures of GBV and sexual misconduct.

  3. Staff death protocol

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-ill-health/death-in-service.pdf

    This guidance outlines the actions to be taken when an employee dies in service.

  4. Guidance for booking vehicle hires when on university business (including car, van and minibus rentals)

    Password protected https://www.st-andrews.ac.uk/policy/purchasing-and-procurement-buying/internal/guidance-for-booking-vehicle-hires.pdf

    Vehicle Guidance.

  5. Methods of ordering goods and services

    Password protected https://www.st-andrews.ac.uk/policy/purchasing-and-procurement-buying/internal/methods-of-ordering-goods-and-services.pdf

    This document is designed to advise staff on the appropriate methods to be used when purchasing goods and services.

  6. University Privacy notice: collection and use of employee personal data

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-privacy-information/staff_privacy_notice.pdf

    To advise people how their personal data are used by the University

  7. Grading review

    https://www.st-andrews.ac.uk/policy/staff-pay-and-benefits-job-evaluation/grading-review-policy.pdf

    Provides guidance on requesting a re-grading of a role due to a substantive change in role requirements.

  8. Travelling with technology

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/travelling-with-technology.pdf

    Guidance for securing technology whilst travelling

  9. Incident response to death

    Password protected https://www.st-andrews.ac.uk/policy/student-support-incident-management/internal/incident-response-to-death.pdf

    Guidance for staff on responding to the death of a student

  10. Estates health and Safety Policy

    Password protected https://www.st-andrews.ac.uk/policy/health-and-safety/internal/estates-health-and-safety-policy.pdf

    This policy document sets out the estates department's health and safety policy statement, and the organisational and managerial arrangements necessary to deliver it

  11. Expenses policy

    https://www.st-andrews.ac.uk/policy/staff-pay-and-benefits-expenses/staff-expenses.pdf

    To provide guidance and instructions on the expense procedure.

  12. Adverse weather

    https://www.st-andrews.ac.uk/policy/staff-annual-leave-and-other-absence/adverse-weather.pdf

    To provide guidance to staff in the event of a difficulty in attending work due to adverse/severe weather conditions.

  13. Points based system - responsibilities

    Password protected https://www.st-andrews.ac.uk/policy/staff-rights-to-work-immigration/internal/points-based-system-responsiblities.pdf

    Outlines the responsibilities of the employee, Head of School/Unit and HR to ensure compliance with UKVI legislation.

  14. Right to work checks

    https://www.st-andrews.ac.uk/policy/staff-rights-to-work/right-to-work-in-the-uk-procedure-and-flowchart.pdf

    Provides information and guidance on how to conduct a right to work check and prevent illegal working and to ensure the University is compliant with immigration rules.

  15. Protection of vulnerable groups and criminal records check policy

    https://www.st-andrews.ac.uk/policy/staff-recruitment-protection-of-vulnerable-groups/pvg-and-criminal-record-check-policy.pdf

    Provides information on roles that in scope and covered under the Protection of Vulnerable Groups (Scotland) Act 2007.

  16. Policy on the use of fixed term and standard contracts

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-contract-management/policy-on-the-use-of-fixed-term-and-standard-contracts.pdf

    Outlines the appropriate use of fixed term contracts and expectations of employees employed on these contracts.

  17. Tax strategy

    https://www.st-andrews.ac.uk/policy/financial-matters-tax-and-treasury-management/tax-strategy.pdf

    To set out the University's policy and approach to conducting its tax affairs and management of tax risk.

  18. Treasury management

    https://www.st-andrews.ac.uk/policy/financial-matters-tax-and-treasury-management/treasury-management.pdf

    This FOP outlines the University's policy and procedure for treasury management, including risk management, cash flow and money laundering.

  19. Credit check procedure

    https://www.st-andrews.ac.uk/policy/financial-matters-selling-goods-and-services/credit-check-procedure.pdf

    To outline the procedure by which the University eliminates the provision of excessive credit to potential customers.

  20. HR policy approval

    Password protected https://www.st-andrews.ac.uk/policy/staff/internal/hr-policy-approval-procedure.pdf

    Sets out the procedure to be followed when reviewing HR-related documentation including, polices, procedures and guidance notes.

  21. Late submission of exam scripts: guidance for staff

    Password protected https://www.st-andrews.ac.uk/policy/academic-policies-assessment-examination-and-award-examination-rules/internal/guidance-for-staff-late-submission-of-exam-scripts.pdf

    This document provides guidance for staff on the late submission of exam scripts.

  22. Good academic practice case studies (for staff use only)

    Password protected https://www.st-andrews.ac.uk/policy/academic-policies-assessment-examination-and-award-good-academic-practice/internal/case-studies-for-staff.pdf

    Procedure which should be followed when conducting/participating in a Board of Adjudication concerning academic misconduct.

  23. Assessments, policies and procedures: Guidance for staff

    Password protected https://www.st-andrews.ac.uk/policy/academic-policies-assessment-examination-and-award/internal/assessments-policies-and-procedures-guidance-for-staff.pdf

    Guidance concerning disclosure of personal information by students, School discretion and a key outlining the criteria for a range of possible academic adjustments.

  24. External Examining (UG & PGT)

    https://www.st-andrews.ac.uk/policy/academic-policies-quality-and-standards-external-examiners/external-examining.pdf

    This policy outlines processes and procedures relating to the role of External Examiners for taught programmes. Guidance on external examining for Postgraduate Research students is available via the Assessment of Postgraduate Research students policy

  25. Dignity and respect at work

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-dignity-and-respect/dignity-and-respect-at-work-policy.pdf

    This policy sets out the procedure for raising, addressing and resolving concerns about individual or organisational behaviour in regard to bullying, harassment, discrimination or victimisation.

  26. Handbook for University-led reviews of learning and teaching

    https://www.st-andrews.ac.uk/policy/academic-policies-quality-and-standards/urlt-handbook-reviews-learning-teaching.pdf

    Guidance for Schools and Units regarding the University-led reviews of learning and teaching.

  27. Staff fees policy

    Password protected https://www.st-andrews.ac.uk/policy/student-administration-tuition-fees/internal/staff-fees-policy.pdf

    To define university policy on staff fees

  28. Tuition fee policy for the children of employees

    Password protected https://www.st-andrews.ac.uk/policy/student-administration-tuition-fees/internal/tuition-fee-policy-for-the-children-of-employees.pdf

    To define university policy on the fee rate for children of employees

  29. Annual leave policy

    https://www.st-andrews.ac.uk/policy/staff-annual-leave-and-other-absence/annual-leave.pdf

    Provides guidance on the annual and statutory leave process and information on closure days.

  30. Budget Management

    Password protected https://www.st-andrews.ac.uk/policy/financial-matters-budget-management/internal/budget-management.pdf

    To give guidance to Budget Holders on the best practice for budget management

  31. Capability (poor performance): FAQs

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-performance-management/capability_performance_faqs.pdf

    Frequently asked questions for the employee and line manager.

  32. Dignity & Respect at Work: FAQs

    https://www.st-andrews.ac.uk/policy/staff-employee-relations-dignity-and-respect/dignity-and-respect-faqs.pdf

    Frequently asked questions for employee and line manager.

  33. Unit Financial Framework

    Password protected https://www.st-andrews.ac.uk/policy/financial-matters-budget-management/internal/unit-financial-framework.pdf

    To set out the financial framework that units can operate within in order to support their strategic ambition.

  34. Starting salary policy

    https://www.st-andrews.ac.uk/policy/staff-pay-and-benefits-pay-rates-arrangements/starting-salary-policy.pdf

    Provides guidance on the new joiner salary process.

  35. Guidance for the use of Flexible Worker Assignments (Contract for Services)

    https://www.st-andrews.ac.uk/policy/staff-recruitment-flexible-workers/flexible_worker_guidance.pdf

    Provide information about the use of Flexible Worker Assignments.

  36. Adoption leave

    https://www.st-andrews.ac.uk/policy/staff-annual-leave-and-other-absence-family-friendly-leave/adoption-leave.pdf

    To provide information to employees adopting a child regarding their eligibility to adoption leave and pay.

  37. Shared parental leave

    https://www.st-andrews.ac.uk/policy/staff-annual-leave-and-other-absence-family-friendly-leave/shared-parental-leave-policy.pdf

    This document outlines the eligibility and procedure for taking Shared Parental Leave.

  38. Home workspace equipment policy

    Password protected https://www.st-andrews.ac.uk/policy/safe-st-andrews/internal/home-workspace-equipment-policy.pdf

    This policy covers the provision of equipment to enable staff to work effectively from their home residence, either as part of a hybrid working arrangement, or during periods of enforced home working.

  39. Hybrid working interim guide

    Password protected https://www.st-andrews.ac.uk/policy/staff-employee-relations-flexible-working/internal/hybrid-working-interim-guide.pdf

    Provides a framework for the introduction of hybrid working as Covid restrictions are lifted and staff are able to return to working from University premises.

  40. Corporate Credit Card Conditions of Use Policy

    Password protected https://www.st-andrews.ac.uk/policy/purchasing-and-procurement-buying/internal/corporate-credit-cards-conditions-of-use.pdf

    To set out the security and other conditions which must be followed by all cardholders when making use of the University’s corporate credit card facility

  41. Maternity leave

    https://www.st-andrews.ac.uk/policy/staff-annual-leave-and-other-absence-family-friendly-leave/maternity-leave-policy.pdf

    .

  42. Scheme of delegation

    https://www.st-andrews.ac.uk/policy/financial-matters-legal-regulations/scheme-of-delegation.pdf

    List of authorities delegated by Court

  43. Anti-bribery and corruption

    https://www.st-andrews.ac.uk/policy/financial-matters-legal-regulations-bribery/anti-bribery-and-corruption.pdf

    To set out the University’s approach to dealing with the requirements of the Bribery Act 2010 in order to comply with the legislation.

  44. Overseas working

    https://www.st-andrews.ac.uk/policy/staff-recruitment/overseas-working.pdf

    This procedure provides an overview of the process to be followed when recruiting new employees who will be based overseas or posting existing employees to work overseas on a long-term basis.

  45. Guidance for Schools and Units on Inward visits

    Password protected https://www.st-andrews.ac.uk/policy/safe-st-andrews/internal/guidance-for-schools-and-units-on-inward-visits.pdf

    Guidance for staff on welcoming visitors to the University

  46. Data governance policy

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-governance/data-governance-policy.pdf

    The purpose of this policy is to describe the University’s approach to data governance in terms of data availability, data accessibility and data quality and to outline how clear accountability for each is managed.

  47. Employee visa and immigration FAQ’s

    https://www.st-andrews.ac.uk/policy/staff-rights-to-work/immigration-employee-faqs.pdf

    Provides information on visa regulations.

  48. Visa and immigration FAQ’s: For line managers

    https://www.st-andrews.ac.uk/policy/staff-rights-to-work/immigration-manager-faq.pdf

    Provides information on visa regulations.

  49. Information for international staff

    https://www.st-andrews.ac.uk/policy/staff-recruitment/information-for-international-staff.pdf

    General/useful information for new joiners of University of St Andrews.

  50. Immigration reimbursement policy

    https://www.st-andrews.ac.uk/policy/staff-rights-to-work-immigration/immigration-reimbursement-policy.pdf

    This policy sets out the University’s approach to the reimbursement of immigration costs.