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  2. Travelling with technology

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/travelling-with-technology.pdf

    Guidance for securing technology whilst travelling…

    File location:
    Information governance and management > Information security
    Published date:
    22 February 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  3. University privacy notice: exchange of student personal data with partner institutions and other educational colloborations

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-university-privacy-notice-exchange-of-student-personal-data-with-partner-institutions-and-other-educational-collaborations/university-privacy-notice---overseas-students.pdf

    To inform students how their personal details may be exchanged with partner institution or another body collaborating with the University to provide an educational experience, and how those data will be used.…

    File location:
    Information governance and management > Data protection > University privacy notice exchange of student personal data with partner institutions and other educational collaborations
    Published date:
    23 April 2020
    Document type:
    Policy
    Scope (applies to):
    Staff and students

  4. Cyber risk levels

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/cyber-risk-levels.pdf

    Define the cyber risk levels that are used to describe vulnerabilities.…

    File location:
    Information governance and management > Information security
    Published date:
    22 February 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  5. Vulnerability testing process

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/vulnerability-testing.pdf

    Guidance on when and how systems should be tested for security vulnerabilties…

    File location:
    Information governance and management > Information security
    Published date:
    22 February 2024
    Document type:
    Guidance
    Scope (applies to):
    All staff

  6. Music Centre privacy notice

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/music-centre-privacy-notice.pdf
    File location:
    Information governance and management > Information-security
    Published date:
    3 July 2019
    Document type:
    Policy
    Scope (applies to):
    Public

  7. Best practice for device connectivity

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/best-practice-device-connectivity.pdf

    Document outlining the best practice for securing devices connecting to the University network…

    File location:
    Information governance and management > Information security
    Published date:
    27 November 2023
    Document type:
    Guidance
    Scope (applies to):
    All staff

  8. University cyber incident and data breach management procedure

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/university-cyber-incident-and-data-breach-management-procedure.pdf

    Protocol for managing suspected cyber/personal data breach…

    File location:
    Information governance and management > Information security
    Published date:
    7 February 2024
    Document type:
    Procedure
    Scope (applies to):
    All staff

  9. Supplier remote access requirements

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/supplier-remote-access-requirements.pdf

    Managing secure access to internal systems by third parties…

    File location:
    Information governance and management > Information security
    Published date:
    3 May 2023
    Document type:
    Guidance
    Scope (applies to):
    All staff

  10. Data centre access policy

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/data-centre-access-policy.pdf

    Policy to show the control of access to Unviersity data centres…

    File location:
    Information governance and management > Information security
    Published date:
    27 May 2022
    Document type:
    Policy
    Scope (applies to):
    Professional staff

  11. Records Management Policy

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-records-management/records-management-policy.pdf

    To provide direction on how University records are to be managed to preserve their value.…

    File location:
    Information governance and management > Records management
    Published date:
    1 July 2019
    Document type:
    Policy
    Scope (applies to):
    All staff

  12. Electronic data destruction and media disposal policy

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/data-destruction-policy.pdf

    This policy covers the destruction of electronic media that stores or has stored, University-owned data as defined within the Information Classification Policy…

    File location:
    Information governance and management > Information security
    Published date:
    27 November 2023
    Document type:
    Policy
    Scope (applies to):
    All staff

  13. University privacy notice: St Andrews online courses

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-privacy-information/digital-short-courses.pdf

    To inform people how the University collects and uses their personal data when providing digital short courser education.…

    File location:
    Information governance and management > Data protection > Privacy Information
    Published date:
    12 September 2023
    Document type:
    Policy
    Scope (applies to):
    Public

  14. University privacy notice: student recruitment

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-privacy-information/student_recruitment_privacy_notice.pdf

    To advice people how their personal data are used by the University…

    File location:
    Information governance and management > Data protection > Privacy Information
    Published date:
    19 October 2022
    Document type:
    Policy
    Scope (applies to):
    Public

  15. Use of generative AI - LLM

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/use-of-generative-ai---llm.pdf

    To communicate the risks as presently understood to maintaining the confidentiality, integrity and availability of University information and personal data in the use of publicly available GenAI tools…

    File location:
    Information governance and management > Information security
    Published date:
    7 February 2024
    Document type:
    Policy
    Scope (applies to):
    Staff and students

  16. University privacy notice: Postgraduate research students

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-privacy-information/postgraduate_research_students_privacy_notice.pdf

    To advise people how their personal data are used by the University.…

    File location:
    Information governance and management > Data protection > Privacy Information
    Published date:
    19 October 2022
    Document type:
    Policy
    Scope (applies to):
    PGR only

  17. University information classification policy: implementation guide

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/information-classification-policy-implementation-guide.pdf

    Guidance on how to implement and work with the University information classification policy…

    File location:
    Information governance and management > Information security
    Published date:
    12 March 2020
    Document type:
    Guidance
    Scope (applies to):
    Staff and students

  18. University Privacy notice: collection and use of employee personal data

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-privacy-information/staff_privacy_notice.pdf

    To advise people how their personal data are used by the University…

    File location:
    Information governance and management > Data protection > Privacy Information
    Published date:
    19 October 2022
    Document type:
    Policy
    Scope (applies to):
    All staff

  19. Data governance policy

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-governance/data-governance-policy.pdf

    The purpose of this policy is to describe the University’s approach to data governance in terms of data availability, data accessibility and data quality and to outline how clear accountability for each is managed.…

    File location:
    Information governance and management > Data governance
    Published date:
    23 June 2021
    Document type:
    Policy
    Scope (applies to):
    All staff

  20. University privacy notice: Undergraduate and taught Post graduate students

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-privacy-information/undergraduate_and_pgt_privacy_notice.pdf

    To advise people how their personal data are used by the University…

    File location:
    Information governance and management > Data protection > Privacy Information
    Published date:
    7 October 2022
    Document type:
    Policy
    Scope (applies to):
    UG and PGT students

  21. University information classification policy

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/university-information-classification-policy.pdf

    Define how people should respond to protective markings when accessing, handling, storing, transmitting and disposing of information or data that is protectively marked…

    File location:
    Information governance and management > Information security
    Published date:
    5 March 2020
    Document type:
    Policy
    Scope (applies to):
    Staff and students

  22. University privacy notice: Development

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-privacy-information/university-privacy-notice-development.pdf

    The purpose of this privacy notice is to inform alumni and friends how their personal information will be used by the University.…

    File location:
    Information governance and management > Data protection > Privacy Information
    Published date:
    20 July 2020
    Document type:
    Policy
    Scope (applies to):
    Public

  23. Maintaining the security of credit & debit card data - policy

    Password protected https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/internal/maintaining-the-security-of-credit-&-debit-card-data----policy.pdf

    Policy to cover PCI-DSS compliance (credit / debit cards)…

    File location:
    Information governance and management > Information security
    Published date:
    5 May 2023
    Document type:
    Policy
    Scope (applies to):
    All staff

  24. Access to information during periods of staff absence

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-information-security/access-to-information-during-periods-of-absence.pdf

    This Policy defines the circumstances under which access to information held in email and files can be made during periods of absence, for business continuity purposes.…

    File location:
    Information governance and management > Information security
    Published date:
    4 February 2020
    Document type:
    Policy
    Scope (applies to):
    All staff

  25. Requests for personal data by the Police or a similar third party for the purposes of the prevention or detection of crime, apprehension or prosecution of offenders, or for taxation

    https://www.st-andrews.ac.uk/policy/information-governance-and-management-data-protection-sharing-personal-data-with-third-parties/release-of-personal-data-for-crime-prevention.pdf
    File location:
    Information governance and management > Data protection > Sharing-personal-data-with-third-parties
    Published date:
    1 July 2019
    Document type:
    Policy
    Scope (applies to):
    All staff