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Electronic thesis submission during Covid-19 outbreak

The information on this page outlines the steps you should take to upload your thesis electronically during the Covid-19 outbreak.

If you have any questions, please contact the Registry Postgraduate Research team by emailing registry-pgr@st-andrews.ac.uk

Submission for examination (equivalent to soft-bound copy)

  1. Complete the necessary steps in the 'Thesis preparation and examination' task in MySaint as normal. This includes the ‘Declare my intention to submit my thesis’ and 'Preparing for submission of my thesis’ steps, which includes the declarations that you will need to download and include in your thesis. The Guidance for submission of theses provides further help with this.

  2. Check in with your supervisor to ensure that they are happy for you to submit your thesis in its current format. Supervisors need to sign off the thesis submission, and Registry will check with them to digitally sign off after we have received your thesis.

  3. Please make sure to convert your thesis to PDF, and rename it using the following format: StudentIDnumber.pdf.

  4. If you have any additional data that needs to be considered along with your thesis, please include them in the same file, at the end of your thesis. If this is not possible, please contact the Registry Postgraduate Research team by emailing registry-pgr@st-andrews.ac.uk

  5. Log in to Moodle, and go to the Registry Student Journey activities module. You may need to click 'Enrol me' in order to access the page.

  6. You will be able to submit your thesis in the PGR thesis submission (Covid-19 contingency) section. Follow the instructions, and you will receive a short receipt at the end of the process.

  7. Following your submission, Registry will liaise with your supervisor and the Pro Dean, and then send your thesis to the examination committee. Please check your email for further notifications regarding your viva and next steps.

  8. You may receive automated communications, signed by Liliana Martins e Caneco, directing you to submit your soft-bound copies to Registry in Old Burgh School. During the current circumstances, please ignore them, and follow these guidelines instead.

Submission of final copies for graduation (equivalent to hard-bound copy and CD)

  1. Complete the necessary steps in the 'Thesis preparation and examination' task in MySaint as normal. This includes the 'Preparing for submission of my Library copies' step, which includes the declarations that you will need to download and include in your thesis. The Guidance for submission of theses provides further help on this.
  2. Check in with your supervisor to ensure that they are happy for you to submit your thesis in its current format. Supervisors need to sign off the thesis submission, and Registry will check with them to digitally sign off after we have received your thesis.
  3. Please make sure to convert your thesis to PDF and rename it using the following format: StudentIDnumber-Final.pdf.
  4. If you have any additional data that needs to be submitted with your thesis, please include them in the same file, at the end of your thesis. If this is not possible, please contact the Registry Postgraduate Research team by emailing registry-pgr@st-andrews.ac.uk.
  5. Log in to Moodle, and go to the Registry Student Journey activities module. You may need to click 'Enrol me' in order to access the page.
  6. You will be able to submit your thesis in the PGR thesis submission (Covid-19 contingency) section. Follow the instructions, and you will receive a short receipt at the end of the process. Be sure to click ‘Submit assignment’ after uploading the file.
  7. Following your submission, Registry will liaise with your supervisor and the Pro Dean for final approval.
  8. Once Registry has processed your submission, you will receive an email from St Andrews Research Repository inviting you to register on the registration page. The email will give full instructions on how to proceed and instructions are also available on the registration page.
  9. Please note that any underpinning data will still need to be deposited into the institutional repository, Pure. Please don't hesitate to contact the Research Data and Management team for further information and advice. 
  10. You may receive automated communications, signed by Liliana Martins e Caneco, directing you to submit your hard-bound copies to Registry in the Old Burgh School. During the current circumstances, please ignore them, and follow these guidelines instead.
  11. After the end of the current situation, you will still need to submit a hard copy of your thesis and the accompanying CD. Further information on this will be published here, and you will also be notified by email.