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New starter online training

As a new starter at the University, there are a number of online courses which you may be required to complete.

These courses cover important aspects of compliance with external regulations or law, or are important parts of the University's governance processes and policies.

Each of these courses is covered in its own section below, which will indicate whether the course applies to you, and wil provide instructions on how to access the course. 

‌Different courses are accessed from their own dedicated webpages and are hosted on different internal and external platforms. It may therefore be necessary for you to register separately to complete different courses. On each of the relevant dedicated webpages you will also find further instructions and information, as well as contact details in case you have any problems or technical issues. 

Completion of the required training is monitored. If the required training has not been completed within the indicated timescale, this will be followed-up and where appropriate may be notified to your head of School/Unit.

New staff essentials

This online resource introduces some of the key policies and areas of the University and will provide essential information for all new staff.. All staff are strongly encouraged to sign up as soon as possible after commencing employment by emailing osdscourses@st-andrews.ac.uk. When your booking is received, you will be enrolled in the course, and we will send you the information on how to access.

The presentations (some narrated) cover:

  • Professional Development Opportunities
  • Unions
  • The University’s Environment Policy
  • Human Resources
  • Equality & Diversity
  • Unions
  • Health & Safety
  • Fire Awareness
  • IT Training
  • Information Security

There is also a quiz at the end to be completed. This course provides information which is in addition to the All New Staff Induction courses (run twice a year in January and September).

GDPR online training

Should I do this training?

‌Unless otherwise directed, all University staff are required to undertake and complete an online data protection module as part of the ongoing work to promote awareness of data protection law and responsibilities. The training will help ensure that staff are aware of key data protection and privacy requirements and their responsibilities in that regard.

When should this training be done?

This training should be completed within the first three months of employment

How do I access this training?

This course has it's own dedicated webpage which you can access from this link:

https://www.st-andrews.ac.uk/terms/data-protection/training/

From this webpage you can then access the LearnUpon platform which hosts this training.

Information Security Essentials

Should I do this training?

All new employees of the University are required to complete the Information Security Essentials training to: 

  • increase awareness of cyber security threats 
  • encourage safe working practices 
  • highlight the common information security risks and threats 
  • explore how we can protect students, staff and the University from the impacts of cybercrime.  

When should this training be done?

The course should be completed within 3 months of starting employment with the University. It will take between 45 and 60 minutes to complete. The pass mark is 80%.

How do I access this training?

The course is available through Moodle. 

  1. Log in with your University username and password. 

  2. Click ‘Enrol me’. 
  3. Click ‘Information Security Essentials.’ 
  4. Press ‘Enter.’ 

Once you’ve completed the course, send your certificate to hrdata@st-andrews.ac.uk. The training will be available to you to look back on afterwards. 

If you need help, contact the IT Service Desk. 

Diversity in the workplace

Should I do this training?

Online diversity training is for all University staff and is updated frequently to be compliant with the Equality Act (2010) By completing the training employees can understand ‌their legal responsibilities with updated equalities laws in relation to the workplace, the service user and the studying environment. 

When should this training be done?

This training should be completed within the first three months of employment at the University. 

How do I access this training?

The training can be accessed via a dedicated webpage which you can find here:

https://www.st-andrews.ac.uk/hr/edi/training/staffonline/

This page includes a downloadable set of instructions for accessing, enrolling in and using this training module, and provides a link to the LearnUpon platform, where the training is hosted. 

Unconcious Bias

Should I do this training?

Online Unconscious Bias training is for all University staff.

Most of us like to believe that we are fair and objective - that we don't have automatic postive or negative feelings towards particular types of people. And when we do admin to such feelings we often like to feel we are in control of them.

But in reality we are all programmed to subconsciously categorise others, make prejudiced judgements and jump to conclusions.

This course explores the implications of our tendency to hold natural bias and the impact that this can have in the workplace and on organisational performance.

When should this training be done?

This training should be completed within the first three months of employment at the University. 

How do I access this training?

The training can be accessed via a dedicated webpage which you can find here:

https://www.st-andrews.ac.uk/hr/edi/training/unconsciousbias/

This page provides instructions on accessing, enrolling in and using this training module, and provides a link to the LearnUpon platform, where the training is hosted. 

 

Safeguarding and the Prevent duty

What is this training?

This training is part of the University's approach to the way it addresses it's legal duties as set out in the UK Government's 'Prevent' legislation. 

Should I do this training?

This training must be completed by all staff who have role-related responsibilities for students and other staff. This includes all line managers, all staff who teach, all staff who may otherwise have significant contact with students in the course of carrying out their duties, and all staff whose job role is directly related to aspects of the University Prevent Strategy and associated processes.

In practice this means that the training should be undertaken by:

Al line manager in Schools and Service Units

All other staff who work in Academic Schools 

All other office-based staff in Service Units

When should this training be done?

This training must be completed within the first three months of employment at the University.

How do I access this training?

This training can be accessed via the dedicated Safeguarding and the prevent Duty webpage:

https://www.st-andrews.ac.uk/staff/safeguarding-and-prevent/

This page contains further information about safeguarding, the Prevent Duty and how the University manages its responsibilities. The page also contains a link to another webpage which provides instructions ion using the online training and a link to the 'Moodle' where the training is hosted.  

Recruitment and Selection

Should I do this training?

‌This training must be completed by any member of University staff participating in a recruitment process as a member of a selection panel.

By completing the Online 'Recruitment & Selection Online Training Module', users will be aware of how discrimination laws relate to recruitment/selection and the University process.

When should this training be done?

This training must be completed before taking part in a selection process as a panel member for the first time.

Note than panel convenors must also attend the face-to-face recruitment training provided by CAPOD and bookable via PDMS

How do I access this training?

The training can be accessed fro the dedicated Recruitment & Selection Online Training webpage:

https://www.st-andrews.ac.uk/hr/edi/training/recruitment/

This page provides  guidance and instructions on how to access the training module which is hosted on Moodle. Also available is a downloadable PDF document with detailed instruction for accessing and using the training module.

Information for managers

There are additional online courses that new managers need to undertake. Further infromation and access details can be found on the Manager Essentials page.