APPENDIX  1	EXAMPLE  LETTER
	   (Initial Letter)
Dear ..........
Health and Safety of Students on Placement (CASE students)
(Names of student(s) to be added if appropriate)
(Once again) the School of ..... is grateful that your Company (naming it) has agreed to participate in our (Industrial) Placement Scheme (to enter into  a CASE/collaborative research arrangement with the University) and we look forward to a (continuing) happy and fruitful partnership between our two organisations.  I am sorry to burden you with an additional task at this stage, but I hope that you will understand the reasons which lie behind the present request.
The University has been legally advised that the "duty of care" which it owes to each matriculated student extends to those periods when the student's course-work is undertaken outwith the University premises, and the (United Kingdom) Health and Safety Executive has recommended that the University ask formally for assurances regarding the provision made by your organisation for the student's (students') health and safety while he (she/they)  is (are) undertaking placement (carrying out research) with your Company.  The University would be grateful, therefore, if you could complete and return the enclosed checklist, or alternatively, if you would pass it to your organisation's Health and Safety Manager for attention.  The completed document should be returned to me.
Whereas we have been very happy in the past with (we have no reason to doubt) the quality of the training and experience which your Company has provided (will provide) for our students, the University authorities are now obviously anxious to protect themselves against possible litigation in the event of an accident to a student on placement, and they have instructed us that no student may commence work at your premises until formal assurances on health and safety have been received.
For our part, we in the School of ..... shall do all we can to ensure that each student is aware of his/her responsibilities in Health and Safety matters before he/she comes to begin work with you.  We undertake that a member of the University Staff (the Academic Monitor)(the Research Supervisor)(naming the individual if possible) will visit the student twice (or however many times are agreed) according to the normal (previously) agreed timetable.  Health and Safety issues can be discussed during these visits if necessary, and you are, of course, at libery to raise any concerns with the School or with the University Safety Office at any time.
I apologise again for any inconvenience which this letter may cause to you or your colleagues, but I hope that you will understand why it has been necessary.  I look forward to hearing from you.
Yours sincerely