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RCUK Open Access Policy: how to comply

In April 2013 Research Councils UK (RCUK) introduced a combined policy for open access to funded research outputs: RCUK Policy on Open Access.

Scope: The policy applies to peer-reviewed research papers, which acknowledge Research Council funding, and which are published in journals or conference proceedings. Researchers are expected to check the steps below before submitting an article to a journal (Note there are additional requirements for MRC-funded outputs).

If you need help with any of the information below, Library staff can help you – email Open Access Support

STEP 1: Check if your chosen journal is compliant with the RCUK policy using the SHERPA/FACT service

STEP 2: Ensure you have acknowledged the funding that supported the research in your paper, using the format: "This work was supported by the xxxx Research Council [grant number xxxx]."

STEP 3: If applicable, include a statement in your paper on how the underlying research materials – such as data, samples or models – can be accessed. Contact Research-data for advice on Research Data Management.

STEP 4: Choose your route to open access - follow the 'Green' or 'Gold' option and complete the process as described below. [The Research Councils UK (RCUK) policy supports both ‘Gold’ and ‘Green’ routes to Open Access though RCUK has a preference for immediate Open Access with the maximum opportunity for re-use. The choice of route remains at the discretion of researchers and their research organisation]

STEP 5: Use PURE to help with reporting - link publications with projects and information about data. See Pure user guides

'Green' open access – depositing in a repository

  • The University of St Andrews preference is for 'Green' open access where possible.
  • Upload the author version of your article to PURE (Research information system)This should be your author accepted manuscript incorporating peer-review comments, not the final published version. The preferred file format is PDF (Word files can be converted to PDF). Illustrations etc. can be added as a separate file if necessary. See our quick guide on How to deposit in Pure.
  • Library staff will check copyright policies, version and any embargo periods and make the full text publicly available in our repository. 
Add document to PURE

In PURE, create a new Research output or edit existing content. Make sure you add 'Accepted' date and click on 'Upload electronic version'

In the dialogue box that opens:

  • Click 'Browse' and select your file
  • Set the document version as 'Author accepted manuscript'
  • Set access as 'open'
  • Click 'Create'
  • Accept the storage licence

The Library will check version and any embargo periods, and add appropriate copyright statements. Your document will then be stored in St Andrews Research Repository.

A link will then appear in your Research output on the PURE Portal.

 

Note: MRC-funded researchers are required to deposit their outputs in Europe PMC. See more on the MRC OA policy and see information on the deposit process at Europe PMC+

For help with depositing full text, contact Library staff at openaccess@st-andrews.ac.uk.

'Gold' open access – publish in an open access journal or pay for open access option

  • If the publisher does not permit you to deposit a peer-reviewed version of your paper within an acceptable embargo period, check if they offer a paid open access option.
  • If an APC is paid, the published article must be made available using a Creative Commons Attribution (CC-BY) licence. See a description of the CC-BY licence at http://creativecommons.org/licenses/
  • Funds to pay Article Processing Charges (APCs) can be claimed from the RCUK block grant by contacting Open Access SupportPlease provide:
    • Your name, School and email address
    • Journal and publisher
    • Article title, manuscript ID or DOI
    • Date of acceptance
    • RCUK funder name and external Grant ID
  • There may be membership and discount schemes available for you to use to reduce the APC costs.
  • There are an increasing number of completely open access journals where you may choose to publish, with peer review carried out in the same way as for subscription journals. To find an open access journal in your subject area try the Directory of Open Access Journals
  • Note: MRC-funded researchers are required to check that the journal will deposit the article in Europe PMC, or allow the author to do so. See more on the MRC OA policy.

Link publication and project in PURE

PURE can help to provide acknowledgement to funders and establish relationships with projects and research activities. By linking projects and publications we can expose and promote research outcomes for funded projects. See Pure user guides

Adding Related Projects in PURE
  • In the Metadata editor for your research output, scroll down to the section marked Relations
  • Click on the Add project button
  • Search for your funded project by title, author, grant ID or funder
  • Select the appropriate project to Relate it to your publication

Link underlying data

You can also describe and relate information about underlying data by using PURE. Quick steps to do this are:  use 'Add New' to create a record for the research data (select 'Dataset'). Once complete, scroll down to the section marked Relations>Click on the 'Add Research Output' button>Search for and Select your publication.

Additional support for Research Data Management available from research-data@st-andrews.ac.uk

For further questions about open access, please contact: openaccess@st-andrews.ac.uk