Open Access, Scholarly Publishing and Copyright
HEFCE has a new policy for Open Access in the next Research Excellence Framework (REF). In order to be eligible for the next REF the new policy requires peer-reviewed articles and conference proceedings to be available through an institutional repository when they are accepted for publication.
Make sure your work can meet REF requirements by entering the details of your publications into Pure and at the same time uploading your Author Accepted Manuscript in Pure. See our new web pages with essential information and how to deposit your author accepted manuscript.
See further guidance in FAQ from HEFCE.
Open access in this context means research literature that can be freely accessed by anyone in the world via the internet so that it can be used without licensing restrictions for research, teaching or other purposes. Copyright holders control the right to permit open access and have the right to be properly acknowledged.
Senior managers at all the Scottish Universities have signed the Scottish declaration on open access, supporting these principles and committing to establishing institutional repositories for this purpose.
Open access to research increases its visibility, reaching a wider audience and therefore increasing its potential for:
- Greater citation
- Enhancing reputation
- Attracting potential collaborators, funders and students
- Compliance with funder requirements
- Sharing knowledge from publicly funded research.
Studies comparing citation counts report a significant advantage for open access. Articles on this topic are available from the Open Citation Project bibliography. For example see:
- Lawrence, S. Free online availability substantially increases a paper’s impact. Nature, 31 May 2001
- Hajjem, C., Harnad, S. and Gingras, Y. 2005. Ten-year cross-disciplinary comparison of the growth of Open Access and how it increases research citation impact. IEEE Data Engineering Bulletin, 28 (4), pp. 39-47.
- Norris, M. 2008. The citation advantage of open access articles. [Thesis] Loughborough University.
As well as benefits to individuals and the University, there is a strong argument that “ideas and knowledge derived from publicly-funded research must be made available and accessible for public use, interrogation and scrutiny, as widely, rapidly and effectively as practicable.” (RCUK position statement)
See more information at our Open access blog.
See our LibGuide for an introduction to a wide range of open access resources.
Open Access can be achieved through two main routes:
Subject to copyright, authors can deposit copies of their articles in repositories alongside their publication in normal journals. The available evidence shows that this does not affect journal subscriptions, and 80% of publishers formally allow some form of self-archiving (Sherpa / Romeo statistics).
The system works by electronic versions being deposited into a repository such as St Andrews Research Repository. The repository is set up so content can be found easily by search engines and service providers, and readers can view the full-text direct from the institutional repository without needing a subscription to the relevant journal. Details and links to the definitive published version are also provided to ensure correct citation.
To follow the green route: add the full text of your research outputs in Pure. It is easy and quick to do, and the library can help with checking copyright and other queries.
An alternative way of providing open access is to publish in an open access Journal, often known as the ‘Gold’ route. Open access journals make all their articles available for free to all readers and use a variety of business models to achieve this. One model is to charge for publication services before publication, rather than charging for subscriptions. Article Processing Charges (APCs) can often be included within the costs of research funding, so the money for access comes through the research funder, rather than through the library budget. Of course, the initial source of the money is often the same (from government funding), but the economics of this model means that the overall cost is potentially lower.
There are a growing number of fully open access journals, with a list of the ones currently meeting strict criteria provided by the Directory of Open Access Journals. The Public Library of Science (PLoS) who make all their content freely available, state: “As a researcher, publishing in an open access journal allows anyone with an interest in your work to read it - and that translates into increased usage and impact”. The Library has a number of OA memberships to reduce overall costs.
Most publishers now operate ‘hybrid journals’, where the subscription version is still sold, but authors can choose to pay a fee for individual articles to be made freely available. The typical cost is around £1,500.
In some cases the paid route may be the only option to comply with your funder’s requirements.
The type of content and correct version to deposit in a repository will depend on your subject discipline, and on copyright policies. Examples of the different practices include:
- Physics and Economics – commonly circulate unrefereed articles or working papers in advance of publication
- Computer Science - an accepted method of communication is through conference papers
- Arts & Humanities – research outputs are often book chapters
- Biomedicine - generally only circulate refereed versions of papers.
By accepting different types of content, repositories reflect and support the existing research culture of your discipline.
The Versions Toolkit provides useful explanations of the various versions of journal articles produced during the research process. Some commonly used terms are:
- ‘Submitted’ – also known as pre-print – the version submitted to a journal for peer review
- ‘Accepted’ – also known as post-print – the author-created version that incorporates referees comments and has been accepted for publication
- ‘Published’ – usually the publisher’s PDF – this version has been typeset and formatted for publication.
It is important to deposit the version that complies with publisher copyright policies as well as any funders' requiements. This is usually the accepted author final version following peer review but before the publisher’s copyediting and formatting. The Sherpa / Romeo database is a useful resource for checking details of standard publisher policies.
Top tip: Create and keep your own author-created submitted and accepted versions of research publications.
Central funding is available under certain criteria to support RCUK and Wellcome Trust-funded researchers, and we have a small Library fund for fully open access journals.
For a number of years the Wellcome Trust has provided a block grant to support their open access policy. See details on Wellcome Trust compliance and how to claim.
If you are interested in starting your own open access journal, or want to know more about making content available in St Andrews Research Repository, see information about our journal hosting service and related repository services.
For practical advice on choosing an open access option, contact Open Access Support in the Library.
You can find information in the publishing agreement you signed, which may be called an Exclusive Licence or Copyright Transfer Agreement. There will usually be information on the publisher's website (on a "for authors" page) or try the SHERPA / RoMEO database which lists most standard policies and how they affect full text deposit. Most publishers will allow you to deposit your author accepted version (postprint), after peer review but before the publisher’s formatting is applied.
Library staff will use the RoMEO database to check publishers' standard copyright policies, any restrictions such as embargo periods or conditions such as linking to publisher websites. We will meet these conditions for you before making articles publicly available.
This depends on the agreement you have signed with the publisher. For more information on author's rights and retaining copyright please see the Copyright Toolbox for authors and the Versions Toolkit to help you consider copyright for all potential research outputs. The SPARC Author Rights Initiative is also a useful source of information.
The deposit licence is an agreement that allows us to add your items to the repository and make them publicly available. By agreeing the licence you also confirm your responsibility for the content and that you have permission from any copyright holders. The deposit licence also gives permission for the repository to store and migrate content as required to future platforms, thus ensuring permanent digital storage and archiving.
If the copyright on any of the material you deposit, e.g. illustrations, is owned by others, then you are responsible for ensuring you have the permission of the copyright holder, or that the inclusion of this third party copyright material can be considered ‘fair use’.
 Houghton, JW. and Oppenheim, C. (2010) 'The economic implications of alternative publishing models', Prometheus, 28: 1, 41-54 DOI: 10.1080/08109021003676359