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SAULCAT - St Andrews University Library Catalogue
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Planning a journal with OJS

If you are interested in starting a journal with OJS, you should consider what you want the journal to achieve. You will need to consider the journal title, the scope and what role this journal will fulfil in your discipline. Will the journal be peer-reviewed, and what will be the frequency of publication and expected types of content?

OJS is primarily designed to deliver open access content, and all journals hosted by this service will be fully Open Access.

We would encourage you to look at our OJS proposal form (Word, 43 KB) to see the initial questions you need to consider for your journal. After the first enquiry stage we will send you a more detailed form with further questions. This will assist with developing the policies you will need and closely mirrors the information required to set up the journal in OJS. The Library will use these forms to record key information about the journal. You may also find them useful as the basis for discussions with a prospective Editorial team.

Roles and responsibilities

The table below demonstrates the related roles of Library, School, Journal managers and Editorial board.

LibraryLibrary / Journal ManagersSchool / Editorial Board
Technical support Set up OJS functionality Define journal policies
Create journal site Configure templates Create author guidelines
OJS user training Customise look and feel Be responsible for content
Advice on copyright Register users and assign roles Create and publish issues
Support for access and preservation Set up supporting infrastructure Manage submission and review process
Open Access advocacy Devise workflows and procedures Journal administration

Library responsibilities (journal hosting)

  • The primary hosting role is technical support for the journal platform on the internet. We provide a dedicated server and will liaise with ITS on hardware and software support and upgrades.
  • We will divert library resource wherever possible to meet the needs of the busy startup period for a journal, to upload initial content and meet project deadlines.
  • We will provide training and support in OJS functionality, especially in the intensive startup phase of a project.
  • We will advise and assist in providing maximum discovery and visibility of publications by making full-text accessible to Google and Google Scholar and other search, aggregation and indexing services.
  • We will give advice on external services such as CrossRef for DOIs and NLS for legal deposit.
  • We will give support for archiving, preserving and migrating content for future technologies.
  • We will provide help and advice for copyright issues and licences, support in creating redacted files if required, and maintain a Journal hosting takedown policy (PDF, 94 KB).
  • We will provide advice on shared network storage for offline archive and administrative files, for example copyright licences.
  • We will provide advice and support for metadata creation.
  • We will support publicity for journals.
  • We will provide some support for the handover of journals to new editorial teams and provide re-training where required to aid journal sustainability.
  • We will continue to investigate support for alternative formats, for example ePub.

Publisher responsibilities (journal managing editors)

  • The publisher is responsible for quality control, the submission process, reviewing and editing, production of the journal issues.
  • The publisher will respond to any requests in scope of the Journal hosting takedown policy (PDF, 94 KB)
  • The publisher will carry out administration for the journal, such as registering users or managing payments
  • We would suggest reviewing the Open Access Scholarly Association's Member Code of Conduct to double check the journal meets professional standards.
  • The publisher is primarily responsible for the style and customisation of the look and feel of their journal. The degree of customisation should be considered carefully so as to be compatible with future software upgrades. This will be discussed in detail during project setup.
  • The publisher will be responsible for setting up copyright agreements with contributing authors and making provision for the organisation and storage of copyright licences.
  • We would ask publishers to acknowledge the standard non-exclusive deposit licence for the University of St Andrews Library Journal Hosting Service [Journal Hosting Licence]