As a student and staff member at the University of St Andrews, you are allocated 5GB of network storage. As part of our Office 365 subscription, you also have 1TB of cloud-based file storage via OneDrive, Groups and Teams.
What are your file storage options?
Personal files that you don't need to share, co-author or access on any device.
Shared files within your School or Unit. What you can access will be determined by your area.
Personal files that can be easily shared, co-authored and accessed on any device.
Shared files that relate to your Team which you want everyone in the Team to access.
Shared files for your Group to access and co-author. Groups will eventually retire and be replaced with Teams.
Guidance on where to store your files
Use the information below to see which option suits your needs.
1. Always pick either OneDrive or Home Drive
Unlike your Home Drive, areas on your device like Desktop, My Documents, My Pictures and Downloads aren't backed up by a server. This means we can't recover the files if your laptop is lost, stolen or damaged.
2. Want to access it on any device, share or co-author? Pick OneDrive.
What files to keep on H: drive? Anything that doesn’t need to be accessed on any device or shared with others.
|Shared Drives||Mainstay departmental documents that enable business-as-usual||
|Teams||Collaborative projects or tasks with a timescale||
|Groups||Files relating to your Group. Groups are normally created to act as a shared mailbox or distribution list. For collaboration, create a Team instead.||
||Being phased out by Microsoft with push towards Teams|
Unsure what to keep in the cloud? Download our new Information Classification resource (PDF, 370 KB)