Last updated: 18 December, 3pm
- Return to the workplace
- University advice and support
- Pay and benefits
- Test and protect
- Annual leave
- Guidance for BAME staff
Coronavirus information for new members of staff can be found on the new staff web page.
Return to the workplace
The University continues to proceed in step with Scottish Government guidelines. All buildings are now open, with clear protocols and guidance on social distancing in each.
At all times, in all circumstances, and in the interests of everyone in the University and wider St Andrews community, the chief principle guiding this work will be safety.
The following FAQs are designed to assist staff in preparing to return to the workplace and they will be updated regularly.
Yes. Work/study is classed as essential travel and is therefore permissible.
Yes. A detailed risk assessment has been undertaken for all Schools/Units as part of the re-opening process. All Schools/Units have a range of checks and procedures to put in place in their facilities, including marking out their spaces to enable effective physical distancing.
The University has published an eight-point Covid Code to keep our staff, students and local community safe:
- Wear a face covering indoors. You should do this whenever you are in company other than your household, and always when instructed to do so. It is a legal requirement in shops and on public transport.
- Observe guidance on physical distancing – keep 2 metres apart.
- From 23 September, visiting each other’s homes, flats or households is not permitted.
- Wash your hands frequently with soap and water, for at least 20 seconds.
- Pay attention to local guidance, including one-way systems in shops and requests that customers avoid shopping in groups.
- Consider wearing gloves or apply additional cleaning measures (such as using personal hand sanitiser or wipes) when using public facilities and businesses.
- You must self-isolate if you or a member of your household develops symptoms, or if you have travelled through a country not listed as a government exemption.
- Familiarise yourself with Scottish Government guidance, NHS advice, and check University emails regularly.
A successful route out of the coronavirus crisis depends on all of us sticking to these principles, and the University takes this very seriously. Breaches of the guidance, whether on University property or around the town, will be treated as a disciplinary matter.
You should also continue to follow the existing advice from the NHS to maintain good hand, respiratory and personal hygiene:
- Frequently clean your hands, for at least 20 seconds, using soap and water or an alcohol-based hand rub.
- When coughing and sneezing cover your mouth and nose with a tissue, throw it in the bin and then immediately wash your hands.
You should also ensure that you have watched the return to the workplace induction video, and are familiar with the Safe Return to Work Guidance.
EHSS has worked closely with Estates and the campus Trade Unions to implement a detailed three tier risk assessment process. The overall approach is set out in the Using University Buildings Safely Guidance.
Detailed risk assessments are conducted for each school/unit for buildings following a standard process developed for the School of Chemistry, and checklists for individual laboratories and other rooms ensure that each area is properly covered. As part of this process, the Head of School/Unit works with a Project Manager from Estates to discuss how the building will operate, how many staff can attend at any one time, identify welfare facilities required and any aspects of work unique to that area.
Risk Assessments will be reviewed and updated as Public Health Scotland, Government or NHS advice changes and are available upon request from your manager.
In order to support the Scottish Government’s Test and Protect strategy, all staff and students must tap their ID card at the entrance to any University building they enter with a proximity reader. This will allow the University to enhance the safety of its community and work effectively with the Test and Protect scheme.
The majority of University buildings have black proximity readers at their entrances. Wherever you see a proximity reader, please tap your ID card on the reader to confirm that you have entered the building. Remember to always bring your ID card with you whenever you plan to use or visit a University building to ensure access and to enhance the safety of the community.
All staff and students must also scan the QR codes found within teaching rooms, café spaces and dining areas. Remember to scan the code and sign in each time you go into that space, even if you have previously been in the room that day.
You can raise health concerns regarding travelling with Occupational Health who will be happy to advise and reassure staff.
The University recognises that at the current time, public transport times may be adjusted and availability limited and it is recognised that there may be a need to provide flexibility in start and finish times. Please discuss this possibility with your Line Manager.
The Scottish Government has introduced measures such as wearing a face covering and maintaining physical distancing to minimise the risk to those using public transport and this guidance should be followed.
Up-to-date information on public transport can be found on the Transport Scotland website.
The University operates its own car share scheme for use when social distancing guidelines make it appropriate to do so.
Yes. Your manager will, as part of the Risk Assessment, have evaluated how many people can attend the workplace at one time. Where an office is shared with 2 or 3 people, a rota system will be put in place. Where the office space is a large, open-plan space, staff will be placed on a rota to ensure there is adequate distance between workers and for safe movement in the building.
At the current time, the Scottish Government’s aim is to keep schools open. If your child has to self isolate, you should discuss the impact of this with your Line Manager to ascertain if you can work from home, use annual leave, utilise the special leave or flexible working polices.
Further advice can be sought from your HR Business Partner.
First, discuss your situation with your Line Manager. The University will be advising managers and staff of what action and support will be put in place. These are likely to include adjustments to work hours, use of annual leave or time off for dependents and working from home where possible. Policies are already in place and can be found at these links:
Further advice can be sought from your HR Business Partner.
Our overriding priority is to ensure the safety and wellbeing of staff and students. In line with the Health and Safety at Work Act and Scottish Government guidance, the University has been putting in measures across the estate in all buildings to ensure that all employees will be safe on their return to the workplace. Throughout the lockdown, certain groups of staff have continued to work safely in the University, by adhering to the safety measures set out by the Scottish Government.
All those returning to University buildings are expected to continue with the latest guidance from the Scottish Government, including rules on physical distancing.
Your Line Manager will be able to give you detailed information about the measures put in place in your building to reassure you about your safe return to the workplace. If you still have concerns, you should speak to your HR Business Partner.
Prior to your return to the workplace you will be provided with the following information:
- Induction video – to be watched in advance of your return, where possible;
- Access to the Guidance for the safe use of University buildings;
- Local induction on your first day back;
- Information on the welfare facilities unique to specific buildings;
- New working regulations appropriate to specific buildings;
- Whom to ask if you have further questions.
Enhanced cleaning is in place with regular and frequent cleaning of touch surfaces. In shared spaces or facilities, Staff are required to wipe down desks, workstations, study areas, keyboards, telephones etc before starting work. It is also good practice to do so after finishing work. Supplies of cleaning and hygiene materials will be provided.
The University has undertaken all necessary risk assessments and made comprehensive efforts to ensure we are all safe when returning to in person work and there is reassurance from the knowledge that others have been working in person for some time now. The University needs all staff to be available to return to in person work, unless they have been exempted on health grounds following an assessment by Occupational Health, or have the explicit approval of the relevant Line Manager and HR because of specific personal circumstances.
We are working with the Students’ Association to provide a full induction to students arriving in or returning to St Andrews as part of their activities prior to matriculation, to ensure that they are aware of the behavioural protocols required to keep our community safe. Students arriving from areas subject to governmental quarantine restrictions will spend their quarantine period in self-isolation in St Andrews and will have access to a programme of activities for the quarantine period.
All water fountains have been closed to minimise contamination. Drinking water is available from marked taps. Kitchens and tea-prep areas remain open but due to size are likely to operate a ‘one in, one out’ rule with staff being required to wash hands before and after handling any communal items such as kettles, fridge handles, taps and canisters.
Toilets will be open but with physical distancing rules in place to allow safe circulation routes in and around the toilet and sink area. All hand dryers have been switched off, with paper towels and dispensers provided instead.
Further guidance is available in the Using University Buildings Safely guide.
If you choose to travel, then you will need to comply with any government quarantine requirements either abroad or in the UK on return. In advance of booking your holiday and seeking approval for leave, you should discuss with your Line Manager the possible implications of quarantine restrictions on your ability to do your work when you return. Your Line Manager has a responsibility to ensure that service delivery continues as normal and in the event that remote working is not possible or appropriate, any quarantine period may have to be taken as annual or unpaid leave.
The University will provide a Sunflower Lanyard or card, consistent with the widely published national initiative. Staff can request one by completing the following request form. The lanyard or card can then be picked up or posted to you. Alternatively, face-covering exemption cards can be obtained via the Scottish Government and are available in physical or digital forms.
It is recommended that you wear the lanyard or carry the card in case you are approached for not wearing a face covering.
It is recommended that Staff contact Occupational Health with any concerns over their health and any impact that may have on carrying out their duties, whilst they may not be able to wear a face covering there may be other options available, for the protection of self and others. To explore such options please contact Occupational Health on firstname.lastname@example.org
What are the exemptions?
The government have outlined a number of 'reasonable' reasons for not wearing a mask. These include:
- if you have a physical or mental illness or impairment, or a disability that means you cannot put on, wear or remove a face covering
- if putting on, wearing or removing a face covering would cause you severe distress
- if you are travelling with or providing assistance to, someone who relies on lip-reading to communicate
You should, in the first instance, report these to your line manager in order that clarification of the Health and Safety requirements can be re-iterated to staff and students.
If an individual continues to disregard the Health and Safety requirements, this should be escalated to Human Resources for an employee and the Student Conduct Officer for students.
If you would like to report an incident where an individual has not followed Covid health and safety guidelines, please see the report Covid-19 issues web page. The page also offers ways you could approach the situation by kindly reminding, requesting and offering help before filing a report.
Please be aware that failure to adhere to the required Health and Safety requirements may result in formal action being taken.
Returning to work Additional information for heads
You might consider sending a personal message, or recording a short video, to welcome your staff back, express appreciation for the work that has already been done, and highlight the arrangements for local induction back to the workplace. This could also refer them to the Returning to the Workplace FAQs.
No. Where an employee is asked to attend the workplace as part of their duties (including in-person teaching) they are expected to do so unless they have been formally exempted for health or other exceptional reasons.
University premises have been made safe in compliance with Scottish Government guidance, and safety arrangements are being kept constantly under review.
The Scottish Government has introduced measures such as wearing a face covering and maintaining physical distancing to minimise the risk to those using public transport and this guidance should be followed.
Up to date information on public transport is provided by Transport Scotland.
An employee can raise concerns with Occupational Health who will be happy to advise and reassure staff about health concerns regarding travelling. Advice can also be sought from your HR Business Partner.
Report their absence through the HR self-service in the normal way. Check that they have notified the Covid Helpdesk Contact the Covid Helpdesk email@example.com who will advise on communications and any other steps that may need to be taken.
You can make the referral, or the employee can refer themselves. After the consultation, Occupational Health will, with the employee’s consent, usually provide you with a report stating whether underlying health condition exists that would be impacted by COVID-19 and would justify their requiring to work from home.
It is an employee’s legal right to refuse consent for Occupational Health to share the report with you. If an employee does not consent to the report being provided, but still wishes to be exempt from attendance, you should discuss the matter with Human Resources. Unless other medical evidence of underlying health conditions impacted by COVID-19 is available, HR are likely to advise, based on the information already held, that the employee should return to the workplace.
All eligible employees have the right to ask their employer to consider their proposal for flexible working conditions, which includes working from home. It is very unlikely that permanently working from home will be suitable in the University’s context. However, working from home for a proportion of time may be acceptable and even beneficial. The flexible working policy will provide further information as will your HR Business Partner.
In the first instance, you should ask them why they are not adhering to the Health and Safety requirements in place. Unless there is a medical reason for not wearing a face covering, you should inform the individual that failure to adhere to the required Health and Safety requirements will result in the matter being escalated to Human Resources or Student Services.
University advice and support
You may of course approach the individual concerned to ask them to comply, and you are encouraged to take this line if you are comfortable doing so. It can be done in a supportive manner and without confrontation: after all, safety in the current circumstances is everyone’s responsibility.
However, if the individual concerned continues to refuse to comply or if you feel unsafe or unsure about approaching them, you can report any breaches of health and safety guidance to the University and appropriate action will be taken:
- If you would like to report an incident where an individual has not followed Covid health and safety guidelines, please see the report Covid-19 issues web page. The page also offers ways you could approach the situation by kindly reminding, requesting and offering help before filing a report.
- If you can identify a student (such as by providing a name or address), and wish to make a formal report about them to be handled under the University’s Non-academic Misconduct Policy, you can contact the Student Conduct Officer at firstname.lastname@example.org or by calling +44 (0)1334 46 4107. Please be aware that formal reports cannot be made anonymously.
- If you wish to discuss general student behaviour or concerns, you can contact the Covid Helpdesk on email@example.com or by calling +44 (0)1334 46 4146.
- If you feel that there is a serious, immediate risk to your own or others’ safety that requires an urgent response please contact the Security and Response Team on +44 (0)1334 46 8999 or dial 999 for the emergency services.
Pay and benefits
Yes – your employment with the University will be effective from the date specified in your contract of employment. However, you should liaise with your line manager to discuss options to work from home. Human Resources will be in touch to ensure all relevant paperwork is in place to ensure payment can take place.
If you are currently carrying out work for the University, you will be paid as normal. If there is no need for the service you provide at this time, the services contract will not be renewed, and no payment will be made until services resume.
If your travel plans have been disrupted as a result of coronavirus and you would like to cancel your annual leave, you should discuss this with your line manager. With your line manager's approval, you can cancel your annual leave and reschedule, however, we recommend that you still take annual leave during the present time to allow appropriate rest from work and for your own health and wellbeing.
You should also be mindful that when we are operational again, managers will have to ensure that the University can provide full service and therefore annual leave will, as normal, be granted based on operational need.
Whilst you are working from home, any equipment belonging to the University that you take home (such as your laptop) will fall within the scope of the University’s insurance programme. In practice, the cost of a laptop or similar will fall within the University’s insurance excess, so the School or Unit would have to fund replacements from operating budgets, as would always be the case for any damaged laptop, whether within or outwith the office. However, no-one should add a University asset to their home insurance – it’s our problem, not yours!
Having said that, there are issues which you do need to consider. We suggest anyone working flexibly from home should make a quick call to their home insurer to let them know. Most insurers will not be concerned about this as long as you aren’t storing stock or having commercial visitors, but each insurer may have a different view of ‘homeworking’ and whether they need to be told about it, so please do let them know just in case.
Finally, please make sure you make full use of Microsoft Office 365 (OneDrive, Teams etc) to avoid storing data on your local device hard drive and creating unnecessary GDPR exposure. You can also use Shared drives and VPN, but the preference would be to use Office 365 to relieve the burden on VPN where it isn’t actually required.
See the wellbeing advice for staff for resources and guidance to help ensure your wellbeing when working remotely.
The home workspace equipment policy sets out what new equipment can be provided and the process for it to be purchased. It also provides a process for existing equipment to be moved from University workspaces to home workspaces, either by self-collection, or by collection from your workplace and delivery to your home by the University.
No, the University’s expenses policy does not cover the purchase of items such as screens, laptops, desks and chairs. It is important to note that staff making purchases like these will not be reimbursed. If you are concerned that you do not have the appropriate equipment to enable you to work from home from either a health and safety or occupational health perspective, please contact your line manager in the first instance. Please note that any purchases made must be in line with the Expenses Policy.
The University will not reimburse any costs associated with working from home during the coronavirus outbreak. You can however claim tax relief from HMRC based on a flat rate of £4 per week for the tax year 2019/2020 and £6 per week for the tax year 2020/2021. HMRC will consider claims from employees working at home due to coronavirus measures if your usual workplace is closed.
The University has published ‘Guidance on Travel in the Context of the Pandemic’ which is available in the Safe St Andrews zone.
This sets out the parameters within which University travel will be possible over the next few months; the insurance implications; the risk assessment process; and other associated guidance. The document is intended to be a living document which responds to the immediate challenges presented by the pandemic, and will therefore be reviewed and updated regularly.
The furlough scheme has been extended to 30 April 2021. The University will continue to ‘top-up’ the salary of any furloughed employee to 100%.
Test and protect
You must leave work to self-isolate straight away, and, if possible, wear a face covering on route and avoid public transport in order to reduce the spread of infection. Your line manager must be informed immediately either by email or phone, in order that follow-up work can be undertaken. You should access NHS Test and Protect or call 0800 028 2816 to arrange to get tested.
You must self-isolate and not come into work until you have: (a) been confirmed as not having coronavirus or (b) self-isolate for the full period and made a full recovery.
If you need support, please contact the St Andrews Covid Helpdesk by email on firstname.lastname@example.org or by phone on +44 (0)1334 46 4146. The University of St Andrews has established a Covid Rapid Response Team to respond to any suspected incidence of coronavirus infection amongst students and staff. The team is fronted by the Covid Helpdesk and provides students and staff with access to clear guidance, testing, and quarantine and self-isolation support. The team also facilitates rapid assistance with contact tracing.
Anyone who has symptoms of coronavirus (COVID-19) can get a test to check if they have the virus. You can book a test online for anyone aged 5 years or over with symptoms in your household or call 0800 028 2816.
- Positive: If it is confirmed that you have coronavirus then you must self-isolate for the full period as outlined by Scottish Government. You must not return to work or enter University premises until you feel well enough to do so, have fully completed the isolation period and have not had a temperature for at least 48 hours (without taking any medicines to treat a high temperature).
- Negative: If it is confirmed that you do not have coronavirus then you must notify your line manager and make arrangements to return to work when you feel well enough to do so. Note: if you have been contacted by the contact tracing team, you must continue to self-isolate for the full period as outlined by Scottish Government as the virus may not be detectable yet.
Yes, if a member of your household or someone in your extended household has symptoms, you must self-isolate to help control the spread of the virus. Further information can be read at https://www.nhsinform.scot/illnesses-and-conditions/infections-and-poisoning/coronavirus-covid-19/test-and-protect/coronavirus-covid-19-guidance-for-households-with-possible-coronavirus-infection.
Anyone who has coronavirus symptoms is eligible for a test and if this is positive, those who have been in close contact with that person will be traced and asked to self-isolate, even if they have no symptoms. It is very important that anyone told to self-isolate, does so, to help contain the virus and reduce its spread.
Somebody who has been near someone with coronavirus and could have been infected. Close contacts may have been near the infected person at some point in the 48 hours before their symptoms appeared, or at any time since symptoms appeared. Being near someone means:
- Within 1 metre (around 3 feet) of them for any length of time (face-to-face contact);
- Within 2 metres (around 6 feet) of them for 15 minutes or more.
The closer and longer the contact, the higher the risk.
You are advised to follow the instructions provided from the NHS Test and Protect tracing team. You will be given clear information explaining what you must do and how to access local support if needed. Detailed guidance is available online at https://www.nhsinform.scot/campaigns/test-and-protect.
If you are at work and receive an email, text or call from the NHS Test and Protect tracing team and are advised to self-isolate, you should notify your line manager immediately. If you are on University premises, you must do this in a safe way keeping with social distancing guidance. Your line manager will make arrangements for you to leave the premises as soon as possible.
If you receive a call from the NHS Test and Protect tracing team you must do the following:
- Isolate for the full period as outlined by Scottish Government irrespective of whether you are displaying any symptoms or not.
- Arrange to be tested if you develop symptoms. If the test is negative, you must complete the full isolation period because the virus may not be detectable yet.
You may receive a text message from the tracing team which would be suffice or you can request an isolation note via: https://111.nhs.uk/isolation-note.
If you develop symptoms during isolation, you will need to stay at home for the full period as outlined by Scottish Government. You should also arrange to be tested and ensure that the rest of your household isolate from the day you started to display symptoms.
You should keep your line manager informed of your health throughout your isolation period.
- If you can work from home and are well enough to do so then you should. Your line manager will discuss potential options with you.
- If you are symptom free however cannot work from home, then this will be recorded as a paid self-isolation absence.
- If you become unwell, you should follow the normal notification process outlined in the Sickness Absence Policy to report this.
- All self-isolation and Covid-19 related sickness absences will be recorded via Self-Service by your line manager (or administrator) so the University can accurately monitor and record these cases.
If you are concerned, you can contact Occupational Health for advice and guidance.
Some employees may be told to self-isolate multiple times under NHS Test & Protect. Your pay will not be reduced however, we expect employees in this circumstance to consider how they can better follow social distancing requirements to protect themselves and others around them and prevent further notifications.
The University will pay flexible workers for all work that has been agreed and scheduled (even if it is subsequently cancelled) for a period of up to 10 days, in the first instance, should they have to isolate for a Covid-19 related reason including becoming ill with Covid-19, or as a result of a Test and Protect instruction, and are unable to continue to work from home.
The FW will have to submit an isolation note/text/email from Test and Protect to the appropriate manager in the School/Unit who will then submit the agreed and scheduled hours to Salaries for payment via timesheet, along with the isolation note/text/email from Test and Protect. The appropriate manager in the School/Unit should review the situation just prior to the expiry of the 10 days. If the FW is unable to return at the end of the 10 days, the manager should consult their HR Business Partner regarding next steps.
Isolation note can be obtained at: https://111.nhs.uk/isolation-note.
Yes, the tracing team may require someone to isolate even if they have previously tested positive for coronavirus and have fully recovered.
Yes, the University will approve paid time off to go for a test in line with the Special Leave Policy (Hospital/clinic appointments).
In recognition of the impact of lockdown and the ability for staff to take leave, the following has been agreed with the Trade Unions.
The University recognises that since lockdown, staff who have been working have done so as their role required it and the work had not diminished. As we prepare for dual delivery in Semester 1, it is acknowledged the impact this will have in preparation and therefore, it has been agreed that staff who have not been furloughed and have been unable to use their full annual leave entitlement for 2019-2020, will be able to carry this forward into the 2020-2021 annual leave year. Any leave carried forward must be used by 31 July 2021.
In exceptional circumstances, where for operational reasons it has not been possible to take all this leave, a short extension may be approved. Thereafter, normal rules will apply.
Staff are, however, encouraged to take leave over the coming months to ensure they maintain their wellbeing. It would not be appropriate for an employee to have taken no leave between March and the end of August.
Staff on furlough will be expected to take leave prior to returning to work. This must be authorised by their line manager to ensure the demands of the School or unit are met.
The University has agreed with the trade unions (UNISON, UCU, UNITE) that all staff who have been on furlough will be deemed to have taken a minimum number of annual leave days, as set out in the table below, unless there is a compelling reason for the leave not to be taken.
This is the minimum amount of annual leave to be taken, and if you have taken more than this, no further days will be deducted.
Staff unable to use all of their 2019-2020 annual leave entitlement by December 2020 will be able to carry this forward into the 2020-2021 annual leave year. Any leave carried forward must be used by 31 July 2021. In exceptional circumstances, where for operational reasons it has not been possible to take all this leave, a short extension may be approved. Thereafter, normal rules will apply.
Annual leave calculator (furlough) 23 March to 31 July 2020
Weeks on furlough Days (rounded up or down) 18 to 19 7 15 to 17 6 13 to 14 5 10 to 12 4 7 to 9 3 5 to 6 2 2 to 4 1 1 0
If you have been on furlough, you will be deemed to have taken a minimum number of days leave prior to returning to work as outlined in the table in the 'Annual leave and furlough' FAQ.
You will be able to carry over leave from 2019-2020 to 31 July 2021. Thereafter, normal rules apply.
Yes. The amount of annual leave deducted will be pro-rated. The 10 days is based on one FTE. If you work part time, the amount of annual leave deducted will be adjusted accordingly (for example, 0.5 FTE means 3.5 days to be deducted).
If you work on a term-time only contract, you will already have received payment for your annual leave. No deductions will therefore be made.
If you are still on furlough, the annual leave will be deducted from your allocation at the end of your furlough period. If you are no longer on furlough, your manager will adjust your leave accordingly.
For those using Self Service Annual Leave, you will be required to put in the relevant number of days as annual leave, reason marked as 'Furlough', into the online system.
For those using a local system, your School or unit will be asked to action the deduction locally and will ensure deductions are made on the local system.
Yes, if you have already used some annual leave during the period you were furloughed, then the number of days deducted from your allocation will be adjusted accordingly.
It is important for all employees continuing to work from home during this period of lockdown to take regular breaks from work, and we are encouraging you to use your annual leave to do this.
There is also a concern that once we return to our workplaces, logistically it may not be possible for all leave requests to be approved which may result in employees losing annual leave.
Guidance for BAME staff
There is clear evidence that COVID-19 does not affect all population groups equally. The emerging evidence suggests excess mortality due to COVID-19 in Black Asian and Minority Ethnic (BAME) populations.
The University considers the health and wellbeing of our BAME staff at the University a key priority, and recognises that living with the disproportionate risk of infection from Covid-19 may have a significant impact on BAME colleagues. BAME may be feeling extremely vulnerable or anxious, and may wish to discuss how best to protect themselves during this difficult period.
Our Occupational Health Service can provide practical support to BAME staff, in line with Scottish Government guidance, particularly where they are anxious about protecting themselves and their families.
The University encourages BAME staff to consider making contact with the Occupation Health Service (EHSS). The role of Occupational Health is to provide impartial and holistically assessed advice and support to all staff, and they can conduct a full individual clinical assessment
One of the tools utilised is the ‘COVID age’ tool developed by the ‘Association of Local Authority Medical Advisors: Covid-19 Medical Risk Assessment’. The ‘Covid-age’ methodology summarises vulnerability for combinations of risk factors, such as ethnicity. It works by “translating” the risk associated with each risk factor into years which are added to (or subtracted from) an individual’s actual age. This then gives a single overall measure of vulnerability. It can be applied to people with no underlying medical conditions, or multiple medical conditions.
Please note that guidance on risk factors is updated frequently, and only informs part of the holistic assessment undertaken by Occupational Health. Other factors to be considered include family health history.
Following an assessment, Occupational Health does not share reports without staff consent. Even when consent is given, your Line Manager will be informed of any issues specific to your role, but will receive no details of any health condition/s.
A referral can be made by line managers alongside you as a staff member, or you can make a referral as an individual, by emailing: email@example.com. In addition to risk assessments, the Occupational Health Service can also be contacted for advice and support to address any concerns you may have.
Given that BAME staff may be disproportionately affected by Covid-19 it is therefore crucially important that schools/units foster a fair and inclusive working environment in which BAME staff are supported to be safe at work, by including them in workplace risk assessments, maximising protections, and supporting their mental health and general wellbeing at this challenging time.
Note that risk assessment outcomes, provided to managers by the Occupational Health Service, will take into account staff ethnicity and are specific to the needs of the staff member at the time, as part of a supportive holistic approach.