Can Do guide
During a time of many restrictions, we want to help our students reimagine, experiment with, and contribute to the unique St Andrews student experience. Working together, there are many things that we still can do.
This guide is for students and staff who want to set up activities or events while safely following government guidance and the Covid Code.
Bad weather can affect whether the Can Do Marquee can open. Check to see if the marquee is open or closed.
Fife is currently under level 4, with strict guidelines on limited in-person interactions. As such, Can Do are not accepting activity applications until Fife drops back down to level 3. Whilst we remain in level 4, sections on activity applications (From “How to submit an activity” and below) will not be in operation. Nevertheless, please see our new section below on Can Do in level 4 to find out what we are doing in these times, including complimentary food and online sessions.
What we can do
The Covid Code allows:
- A maximum of two people from two households to meet in outdoor spaces for social gatherings – this means you are free to meet a friend from another household for a walk, plan an outdoor study session, or informal activity.
- A maximum of two people from two households can meet in public indoor spaces – this means you can meet friends from one other household in a café, restaurant, or bar.
Our challenge, as a community, is to demonstrate what we can do within these parameters by working together, thinking creatively, and developing our reputation for leadership, adaptability, and resilience. The St Andrews student experience is our collective inheritance, and we all have a role to play in reinterpreting it for a changing world.
The Scottish Government is supportive of organised meetings and activities, as long as they are well-managed, risk assessed, and meet specific requirements. We want to help you navigate these requirements so you can make the most of this opportunity to radically reimagine, experiment with, and contribute to our unique student experience.
Sport and physical activity can take place following the latest Scottish Government advice and Sports Governing Body guidelines. The Sports Centre is open for use and Saints Sport are running many activities to help you maintain an active and healthy lifestyle. Rigorous safeguards are in place to ensure sport can be enjoyed safely and in a way that help to prevent the spread of Coivd-19. Find out more about the Saints Sport coronavirus updates.
View the University Events calendar to see all current Can Do events available to staff, students and members of the public. This will be updated regularly to showcase the diverse range of Can Do activities taking place.
View our Can Do Activity Guidance page for more information on what activities we can facilitate between levels 0-3, and some important rules that must be adhered to.
The Can Do common area
Our Panda pod in the Can Do Marquee is now set up as a more relaxed common area for use both as a study space and by individual households. This is primarily a drop-in space, however, if the area is at full capacity, you will be able to book into the next available space on site. There will also be Can Do marshals on hand to ensure that users comply with socially distancing requirements, etc. Users would be able to bring food and non-alcoholic drinks into this pod, on the condition that the area is cleaned after use (removing your own rubbish and wiping down seats and surfaces). Please also be aware of the 5 golden rules for our common area:
- Up to 2 people from 2 separate households can meet in the common area
- No sharing of food, drink or any items (such as electronics or board games)
- No alcoholic beverages are permitted
- The Covid Code is to be followed at all times
- Always tidy up after yourselves - never leave rubbish behind
- Be courteous to those around you
The Can Do Marquee will be open every day from 11am to 5pm.
Can Do Level 4
Complimentary food for Staff and Students
From Monday 11 January students and staff will once again be able to get a complimentary main, side and drink every day at the Union (using the guided entrance/exit by the 601 club) between 12pm to 2.30pm (doors close at 3pm) to take away.
There will be a QR code system which you will need to use to track and trace, review the menu, and place your order. You may only order for yourself and one other person. You must present your matriculation card/ staff ID when you collect.
View our menu here.
Can Do Activities
All in-person activities during level 4 must be moved to online. Up to 2 people from 2 separate households can meet outdoors or indoors for sport, exercise or social interaction. For this, you can use the Can Do common area in the Marquee’s Panda pod. In-person specific activities can only go ahead when Fife drops down to level 3. You can keep up to date with Scottish Government guidance through this link: Coronavirus in Scotland - gov.scot (www.gov.scot)
Nevertheless, as a response to Level 4, in addition to the common area (see above) we have been planning a range of online activities during this period. Please join our Teams Channel to find out more, keep updated and connected. In addition, make sure to check the university calendar regularly as many of our online sessions will also be advertised there.
If you have an activity idea for an online session that you would like to run, please email firstname.lastname@example.org. We can help you with the organisation where possible and/or provide advice.
How to submit an activity
Please note that under level 4, we are not reviewing any in-person activity applications. Therefore, the sections below will only be applicable when Fife drops to Level 3.
If you would like to create an event with more than six people or with people from more than two households, you will need to submit an application to the Can Do committee. The committee will either give you approval or advise on how you might adapt your plans to make them compliant with current restrictions.
The purpose of this process is to help students and staff to develop a programme of Covid-safe co-curricular and extra-curricular activities by providing University oversight, risk management, guidance and resources.
The information below will help figure out key information about your event to use on your application form.
First, decide whether the purpose of your activity is educational or extracurricular. This will help you and the Can Do committee determine how current guidance applies to you.
The activities listed below are examples of some of the events permitted under current Scottish Government guidance. These examples also show how purpose influences what venues might be appropriate.
Any activity can only proceed with social distancing (two metres separation) and in accordance with the Covid Code.
In addition to the facilities available in the Can Do Marquee, the University are also working towards using other locations around St Andrews for Can Do activities, such as St Salvator’s Quad and the Byre Theatre.
Can Do Marquee
The Can Do Marquee is split into four areas, known as 'pods', which are suitable for various different types of activities. The four pods were named by University of St Andrews students after famous St Andrews cats.
All areas in the marquee have Eduroam access.
If you have any questions or concerns, you can email email@example.com for help and advice.
Submit your activity proposal
The Can Do activity booking form requires you to complete 11 or 12 questions (depending on the type of activity). The form will ask you:
- your contact details
- your School, unit, society or group name
- the type of activity you are planning
- details about your activity
- graduate attributes related to your event (only for events that are educational or for training purposes)
- expected attendance numbers
- preferred venue
- AV equipment requirements.
Please ensure your application is fully completed and that you supply all necessary details. The more information that you provide, the quicker that the Can Do committee can make a decision on your application. If you encounter any difficulties you can email firstname.lastname@example.org for advice and assistance.
How applications are assessed
Applications will be assessed on their individual merits according to the following:
- development of graduate attributes
- diversity and inclusion
- compliance with Scottish Government guidance
- health and safety considerations
- logistical feasibility
- environmental and community impacts.
The Can Do committee will consider your application and aim to respond within seven days, with bespoke advice on how to make your idea happen.
The Can Do committee is chaired by Assistant Vice-Principal (Provost) Dr Monique Mackenzie, and includes student and staff representatives.
Booking and scheduling your activity
Successful Can Do applications will receive an email notifying them of the suitability of their event including any conditions which are required to be met for the activity to take place.
It is your responsibility to contact the events management team, who have been copied into this email, to provisionally book and schedule the date and time of your event.
A risk assessment will be mandatory for all Can Do approved activities, a template will be supplied by the events management team. Your booking will not be confirmed until events management have received and approved a signed risk assessment
If you wish to cancel a confirmed booking, the Can Do committee require a 48 hours cancellation notice to change your application, and re-allocate the space.
If you do not attend your booked activity future bookings may be affected.
If you don’t comply to the Covid Code during your session, our event managers are likely to interrupt your activity. For minor unintentional breaches to the code outlined in the risk assessment, they will offer guidance on how to adapt. If there are significant breaches to the code, our event managers have the right to shut down your session. Here, you would be referred to our policy on fines for breaches of COVID-19 Health and Safety Guidelines, and risk being recorded under the non-academic misconduct register.
After your activity
After your activity, our events managers will send you an online feedback form to review your Can Do experience and input your Graduate Attributes into the Graduate Attribute platform. Our team is working hard to constantly adapt our process to suit the needs of individuals benefiting from our initiative. With your feedback we can make this even more effective, so we encourage all organisers to fill out the online form when able so we can continue to improve our system.
At the University of St Andrews, we believe that education doesn’t just stem from curricular activities, but also from co- and extra-curricular. As such, the skills that you gain from attending Can Do activities aim to increase your employability in these challenging circumstances. Thus, we strongly encourage all activity organisers and participants to input their Graduate Attributes developed in each Can Do session into the Graduate Attribute Platform (also accessible through MySaint).