To help you settle into your new role, a structured induction plan is crucial. Your induction plan is tailored depending on the type of job you do. CAPOD coordinates the induction process for new staff by separating new staff into eight different categories depending on job role.
There are a number of different induction resources available to you in your new clerical role:
YOUR INDUCTION PLAN
Before you begin [section 1]
New Staff information pack
On-line induction resource
Reporting to the recruitment office
As soon as you begin [section 2]
In your first semester [section 3]
University induction for all new staff
Your on-going development [section 4]
Support Staff Mentoring Scheme
1. Before you begin
New Staff Information Pack
Before you start work you will be sent your New Staff Information Pack which includes salary scales, pension details, removal/relocation expenses information etc.
This resource contains information about relocating to St Andrews, the town and the University, transport options, social activities and some key University staff.
Reporting to the Recruitment Office
Either in advance of your starting, or on your first morning you should report to the Recruitment Office in The Old Burgh School, Abbey Walk with your passport and copies of your qualifications. This will allow your Staff ID card to be created, which in turn enables you to set-up your IT Services account
2. As soon as you begin
On your first day, your manager should meet with you and take you through the induction checklist. This checklist lists some of the practical things you need to know and do, at a School/Unit level. In your first week, your manager should revisit the checklist and discuss School/Unit procedures, facilities and training or development needs. A copy of the induction checklist can be found here.
3. In your first semester
University Induction for All New Staff: This event is mandatory for all new staff
Within your first semester there should be a University Induction course scheduled. In the shaded box on the front of this document you will find your Induction Plan, and the date of the University Induction to which you are invited is stated.
University Induction gives you the opportunity to meet other new colleagues from all kinds of roles, representatives from the Office of the Principal and other key staff, and to learn more about the University and the town.
More information, and a programme can be found at:
The University of St Andrews benefits greatly from having such a diverse mixture of staff and students, and the University is committed to providing diversity awareness training for all staff. A diversity awareness session is included in the University induction course. However, if you are unable to attend University induction you should instead complete an on-line version of the course. More information is available here:
4. Your on-going Development
Centre for Academic, Professional and Organisational Development
CAPOD offers a variety of courses and resources which you can access. Examples include reception skills, minute taking, time management, budget management, project management and personality profiling diagnostics. There is also a tailored developmental programme, Passport to Administrative Excellence.
For more information go to www.st-andrews.ac.uk/capod
Q6 is the University’s Review and Development scheme. This is a key opportunity to have a structured 1:1 discussion with your Head of School/Unit and a good forum to discuss your on-going development.
As part of the probation process, your Head of School/Unit should meet with you, within the first month of your employment, to agree questions 4 – 6 on the Q6 form. The purpose of this is to set down realistic objectives in relation to the role being undertaken. During your probationary period you will be asked to submit a response to questions 1 – 3 on your Q6 form. This is an opportunity to demonstrate progress to date and duties undertaken. At this time you should also complete new responses to questions 4 – 6 looking ahead to the next 12 months.
Support Staff Mentoring Scheme
The University has a mentoring scheme for support staff. Any member of support staff can ask to be matched with a mentor, who will usually be from a different School or Unit. Mentees are encouraged to set a series of professional objectives and then meet with their mentors approximately once a month to work on them.
For more information go to