Advising and Matriculation - Undergraduates
Advising and Matriculation September 2014
If you have any outstanding queries about Advising or Matriculation, go to the ASC at 79 North Street or email firstname.lastname@example.org.
Failure to Register warnings begin during the afternoon of Monday 15 September.
The matriculation process
Matriculation involves online matriculation and other elements that must be done in person, such as Advising and passport and visa checks. To become a matriculated student you must fully complete all the elements.
If your matriculation is not fully complete by Monday of Week 1 of teaching you will begin to receive warnings under the Failure to Register policy.
All students must matriculate at the start of each year of their studies. Students who take Leave of Absence for Semester 1 must re-matriculate for their return at the start of Semester 2.
You must attend Advising and have your module choices validated to become a matriculated (registered) student. Medicine students meet with their Personal Tutors instead.
If you do not know who your Adviser is you can find out by looking on your module choices page in the Advising facility, accessible from the Academic tab in iSaint or from the Online Advising link on the right of this page. Advisers for the new academic year are allocated during August and early September.
If you will be in your Honours years and are studying for a Joint Honours degree you must see the Honours Adviser of each of the subjects you will be studying e.g. if your degree is MA (Honours) French and Latin, you must see the Honours Adviser in French and the Honours Adviser in Classics.
Advising Details - Orientation Week 2014
Evening Degree students: Saturday 6 September 10am-2pm in the Gateway building. Appointments are arranged alphabetically:
- Surnames A-B: 10.00am
- Surnames C: 10.30am
- Surnames D-G: 11.00am
- Surnames H-J: 11.30am
- Surnames K-L, Mc and Mac: 12.00pm
- Surnames M: 12.30pm
- Surnames N-R: 1.00pm
- Surnames S-Z: 1.30pm
Sub-honours (first and second year) students and daytime General degree students: Tuesday 9 and Wednesday 10 September in the Gateway building for Arts and Divinity students and Science students whose Advisers are in the Schools of Economics & Finance and Management, and in Schools and Departments for all other Science students.
Students who will be advised in the Gateway will be emailed an appointment time during the week beginning 1 September.
Honours (third, fourth and fifth year) students: Monday 8-Wednesday 10 September in Schools and Departments. Appointments are arranged by Schools.
Incoming non-graduating students (study abroad, Erasmus and other exchange students): Monday 8 September 1-5pm in the Gateway building. Appointments are arranged alphabetically:
- Surnames A-B: 1.00pm
- Surnames C-E: 1.30pm
- Surnames F-Ha: 2.00pm
- Surnames He-K: 2.30pm
- Surnames L-Mc: 3.00pm
- Surnames Me-Q: 3.30pm
- Surnames R-S: 4.00pm
- Surnames T-Z: 4.30pm
However, please note the following exceptions to the schedule:
- Arabic and Social Anthropology: if you wish to take any Honours modules (levels 3000 and 4000) in Arabic or Social Anthropology, you should attend at a time slot between 3 and 5pm.
- Economics and Mathematics and Statistics: if you wish to take any Honours modules (levels 3000 and 4000) in Economics or Mathematics and Statistics, you should attend at a time slot after 2pm.
- Physics and Astronomy: if you wish to take any Honours modules (levels 3000, 4000 and 5000) in Physics or Astronomy, you should attend at a time slot between 1 and 3pm.
Medicine students will be contacted by the School of Medicine regarding appointments with Personal Tutors.
You will receive further information in August or January (depending on the month you are due to matriculate) regarding online matriculation. This will be sent to your University email account, so check your account regularly.
The Matriculation event will take place in the Gateway building and will involve visa and passport checks, as well as general help with matriculation and payment of fees.
You can go to matriculate at any point - you do not have to wait until after your Advising appointment.
If you require assistance after the matriculation event you should go to the ASC.
You may request changes to your module choices during the Re-advising period, which is until 1pm on the Monday of Week 2 of each semester. You must make these requests to the relevant Adviser(s), who will check whether the changes are permissible and discuss them with you as appropriate.
Requests made after the deadline are unlikely to be granted.
If you are an incoming non-graduating student (exchange or study abroad) and you wish to be advised into a 3000 or 4000 level module, you must see the Honours Adviser for that subject. If you wish to transfer into a 1000 or 2000 level module you should either email the Pro Dean (Advising) of your Faculty or make an appointment to see them via the Advice and Support Centre.