Payment of external expenses
For the purposes of reimbursing expenses, anyone who is neither a member of staff nor a matriculated student at the University of St Andrews is treated as an external claimant. Claimants should use the External Claim Form (PDF, 12 KB)to claim for reimbursement of allowable expenses.
Please see the for guidance on allowable expenses. Please note that although this states it is a policy for staff the same rules and regulations will be applied for external claimants also.
Please ensure you fill in your name, address and bank details to enable a BACS/Foreign Currency transfer to be made.
All relevant receipts must be attached to the form. The receipts provided should be itemised - to comply with Inland Revenue regulations (if payment has been made in foreign currency by credit card then we would also like a copy of the credit card statement so that we can reimburse you the correct amount - you may, of course, black out everything except the relevant line).
This form should then be signed by the claimant before sending it to the person / department you were visiting for authorisation. The form will then be sent to Accounts Payable for processing.