Foreign Payments
USD/Euro Payments
USD and Euro payments are processed through Aptos. There is no need to fill in and atttach a foreign payment request sheet for invoices/claims in these currencies. Any invoices processed against a vendor account will also be scanned and therefore available to be viewed by Aptos users.
USD Payments can be made by either transfer or cheque. If appropriate bank details have been provided a transfer will be made and if no bank details have been provided a USD cheque will be issued. To make payment via transfer the following details are required: ACH Routing number, Account number, Name of Bank, Name of Payee.
No charges apply for any USD payments, except for any cheques that are raised in USD but payable to a company/individual outwith the US. This type of payment will incur a £10 charge which will by default be charged to the General Ledger code provided for the payment, unless a specific request is made otherwise.
Euro Payments can also be made by either transfer or cheque. Please note that a £10 charge will be applied for all Euro transfers. By default this will be charged to the GL code provided for the payment unless a specific request is made otherwise. Cheques do not incur any charges, but will only be issued if bank details are not provided or are invalid.
Other Currencies
Invoices/claims payable in any currency other than USD/Euro cannot be processed via Aptos as yet and must still have a Foreign Payment Request Form (PDF, 31 KB) attached.
Please ensure that you indicate on this form which payment method has to be used and where any charges are to be allocated.
Payments
Foreign currency payment runs are sent every second Thursday. Payments can take up to a week to reach the receipients depending on the currency paid and the country the funds are being sent to.
Any invoices to be included on the fortnightly payment run must be received in Accounts Payable at least 3 days prior to the date of the payment run.
Payment dates for February 2013-April 2013:
Thursday 14th February 2013
Thursday 28th February 2013
Thursday 14th March 2013
Thursday 28th March 2013
Thursday 11th April 2013
Thursday 25th April 2013
Please note that any request to send an extra payment outwith the normal payment runs will be subject to a charge of £25.00. This is to cover the bank charges incurred and the extra administrative costs incurred in processing the payment. If you do have a request for an urgent payment please contact the Accounts Payable team.
To ensure there is no delay in payment please ensure appropriate back up is included with all foreign currency payment requests and that they are signed off by an authorised signatory for the cost centre the payment is being made from.
If you have any questions regarding foreign currency payments please contact the Accounts Payable team on 01334 463094 or e mail accpay@st-andrews.ac.uk