General Ledger (GL) coding system
This page is designed to help with the Finance coding structure.
Overview
The coding structure has a format of ...
- 1-Cost centre-Analysis code-Detail code
and has the following structure for every financial transaction ...
- 1-XXXX-YYYYYY-ZZZZ
where ...
- XXXX = Cost centre - in most cases this is three alpha and one numeric character.
- YYYYYY = Analysis code - limited to six alphanumeric characters and is compulsory. Therefore unanalysed transactions should be allocated 000000 (six zeros) as an analysis code.
- ZZZZ = Detail code - four numeric characters.
Cost centres and analysis codes (including Research Grants)
- More detailed information about Cost Centres and their associated analysis codes (including Research Grants) can be found here.
- If you would like a new analysis code set up one against one of your cost centres then please send an e-mail to Management Accounts (manaccs@st-andrews.ac.uk).
- The information required is:
- New analysis code: 6 characters - if your requested code already exists against another department we will let you know and suggest an alternative.
- Description of new code: up to 40 characters - a description which is meaningful to you of what the code will be used for.
- Cost centre: an existing cost centre - which the analysis code should be attached to.
- Authorised signatory: optional - if a specific person should authorise expenditure aginst the new code please indicate this and if the signature is not already held on file in Finance please submit the required form (further information available on the Authorised signatories)
For new Research Projects please contact the Research Support at St Andrews
Detail codes
A school / unit detail code listing is available for download, as well as a separate listing for Research Grants.